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Gujarat Urban Development Department Thermocol Ice Box for Medical Purposes Tender 2025 – ISI/AAA/TRTL-like Standards, 720000

Bid Publish Date

29-Dec-2025, 2:50 pm

Bid End Date

13-Jan-2026, 3:00 pm

EMD

₹21,600

Value

₹7,20,000

Location

VADODARA , GUJARAT

Progress

Issue29-Dec-2025, 2:50 pm
AwardPending
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Quantity

9000

Bid Type

Two Packet Bid

Categories 3

ICE BOX BOX THERMOCOL

Tender Overview

The Gujarat Urban Development And Urban Housing Department invites bids for a Thermocol Ice Box for Medical purposes with an estimated value of ₹720,000 and an EMD of ₹21,600. The procurement location is Gujarat, India. The contract includes an option to adjust quantity by up to 25%, with contracted rates maintained during extension periods. Bidders must ensure a functional service centre in the consignee state or establish one within 30 days of award. The tender emphasizes service support, escalation contacts, and turnover proof from the last three fiscal years. The procurement targets medical cold-chain equipment suitable for hospital/clinic use and requires adherence to buyer terms for delivery and warranty.

Technical Specifications & Requirements

  • Category: GENERAL — Size; Category: GENERAL — Body and lid finish
  • Category: DIMENSIONS — Volume Capacity (L); Density of thermocol (Kg/m3); Outer length (mm); Outer width (mm); Outer height (mm); Outer diameter at top (mm); Outer diameter at bottom (mm); Diameter of lid (mm); Lid thickness (mm)
  • Category: ENVIRONMENTAL REQUIREMENTS — Minimum cold life (hrs); Maximum cold life (hrs)
  • Category: INTERFACE REQUIREMENTS — Recommended number of ice packs; Maximum loaded weight incl. packs (Kg)
  • Additional context: No BOQ items provided; detailed technical specs to be confirmed in tender documents.

Terms, Conditions & Eligibility

  • EMD: ₹21,600 (via Demand Draft or online), payable at Vadodara to M/S NON NHM VMC; hard copy delivery within 5 days of bid end/opening.
  • Turnover: Average annual turnover of last three years must meet the bidder’s bid document criterion; audited balance sheets or CA certificate required.
  • Delivery: Option clause enables 25% quantity variation; delivery period adjustments referenced to original terms with minimum 30 days.
  • Service & Support: Functional service centre in the state or establish within 30 days; dedicated toll-free service number; escalation matrix.
  • Documents: GST, PAN, experience certificates, financial statements; OEM authorizations if applicable; EMD proof and technical/compliance documents.
  • Warranty/Penalties: Warranty terms and LD/penalty terms to be specified in contract; ensure compliance with buyer terms.

Key Specifications

  • Estimated value: ₹720,000

  • EMD amount: ₹21,600

  • Delivery option: up to 25% quantity variation at contract time

  • Service Centre requirement: in-state or establish within 30 days

  • Support: dedicated toll-free service line and escalation matrix

Terms & Conditions

  • Qty variation up to 25% with maintained rates

  • Need for in-state or promptly established service center

  • EMD of ₹21,600 via DD or online submission

Important Clauses

Payment Terms

EMD to be submitted ₹21,600; payment terms to be specified in contract; delivery timelines linked to original delivery order with option extension

Delivery Schedule

Delivery period can be extended proportionally for increased quantity, minimum 30 days; delivery starts from last date of original order

Penalties/Liquidated Damages

Penalties/LD terms to be defined in contract; ensure compliance with buyer terms for delays

Bidder Eligibility

  • Must have functional or plan-to-establish in-state service centre within 30 days

  • Demonstrated turnover as per last 3 financial years (audited or CA certified)

  • Submit EMD ₹21,600 and requisite technical/compliance documents

Past Similar Tenders (Historical Results)

5 found

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GANDHI NAGAR, GUJARAT

Posted: 9 January 2025
Closed: 20 January 2025
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Thermocol Ice box for Medical purposes

N/a

BHAVNAGAR, GUJARAT

Posted: 7 October 2025
Closed: 17 October 2025
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Thermocol Ice box for Medical purposes

District Health Society Jamnagar

JAMNAGAR, GUJARAT

Posted: 17 June 2025
Closed: 27 June 2025
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Gujarat Health & Family Welfare Department Thermocol Ice Box for Medical Purposes Tender 2025

N/a

VADODARA, GUJARAT

Posted: 1 November 2025
Closed: 13 November 2025
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Thermocol Ice box for Medical purposes

Ahmedabad District Panchayat

Posted: 30 May 2025
Closed: 23 June 2025
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL Size Medium
GENERAL Body and lid finish Plain body and lid
DIMENSIONS Volume Capacity(ltrs) 2.0
DIMENSIONS Density of thermocol sheet used in the manufacture(Kg/M3) 15
DIMENSIONS Outer length(mm) 185.0
DIMENSIONS Outer width(mm) 125.0
DIMENSIONS Outer height of body(excluding lid) (mm) 125.0
DIMENSIONS Outer dia of body at the top (mm) 120.0
DIMENSIONS Outer dia of body at the bottom (mm) 120.0
DIMENSIONS Outer dia of lid (mm) 125.0
DIMENSIONS Thickness of lid (mm) 15.0
ENVIRONMENTAL REQUIREMENTS Minimum cold life (hrs) 1
ENVIRONMENTAL REQUIREMENTS Maximum cold life (hrs) 72
INTERFACE REQUIREMENTS Recommended number of Ice packs 2
INTERFACE REQUIREMENTS Maximum loaded weight inclusive of recommended number of Ice packs (Kgs) 1.5

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Audited financial statements or CA certificate indicating turnover for the last 3 years

4

EMD submission proof (DD or online payment receipt)

5

Technical bid documents and compliance certificates

6

OEM authorization, if bidding on behalf of OEM

7

Experience certificates for similar medical cold-chain equipment supply

8

Proof of functional Service Centre in the state or plan to establish within 30 days

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for thermocol ice box tender in Gujarat 2025?

Bidders must submit GST, PAN, turnover proofs for last 3 years, EMD ₹21,600, OEM authorizations if needed, and technical compliance documents. Ensure a functional in-state service centre or plan to establish within 30 days, and provide escalation matrix for service support as required by terms.

What documents are required for Gujarat ice box procurement bid 2025?

Required documents include GST certificate, PAN, audited turnover certificates or CA/Cost Accountant certificate, EMD proof, technical bid and compliance certificates, OEM authorization, and experience certificates for medical cold-chain equipment projects.

What are the delivery and quantity terms for this tender Gujarat?

The contract allows up to 25% quantity variation at the time of placement and during contract currency, with rates unchanged. Delivery starts from the last date of the original order, with minimum 30 days for any extended delivery period.

Which standards or certifications are expected for the ice box tender?

Tender specifies general quality and environmental specs; exact standards will be confirmed in the technical bid. Ensure ISI/AAA/TRTL-like conformance or equivalent, and thermocol density and cold-life metrics to be validated in the final tender documents.

When is the EMD required for the Gujarat ice box procurement?

EMD amount is ₹21,600; payment methods include Demand Draft payable at Vadodara or online transfer, with scanned proof uploaded and hard copy delivered within 5 days of bid end/opening date.

What service support is required for this medical ice box tender?

Bidders must provide a dedicated toll-free service number, an escalation matrix with contact persons, and establish or prove existence of a state-wise service centre to ensure post-delivery support.

What is the estimated value and how does it influence bidding?

Estimated contract value is ₹720,000. This guides bidder eligibility, required turnover thresholds for last 3 years, and ensures adequate financial capacity to meet potential 25% quantity variations and delivery obligations.