Tender Notice for Custom Bid for Services - DOSSIER DIGITALIZATION AND IMPLEMENTATION OF DOCUMENT MANAGEMENT SYSTEM in MUMBAI, MAHARASHTRA

The eligibility requirements include becoming a registered entity, having a minimum average annual turnover of 70 lakh for the last three financial years, and possessing at least three years of prior experience in similar digitalization projects.

Bidders must provide a valid GST registration and any other certificates that demonstrate compliance with the Experience Criteria and Bidder Turnover requirements.

Bidders must register on the GeM portal. After registering, they can access the relevant documents, complete necessary forms, and submit their proposals electronically.

All documents should be submitted electronically in PDF format, in accordance with the requirements outlined in the bid documents.

The technical specifications call for a secure and efficient Document Management System capable of supporting a digital archive, ensuring high availability and accessibility of stored documents.

Bidders must adhere to quality standards as defined in the tender documents, which may include compliance with ISO standards for document management and digitalization processes.

Bidders must ensure that all proposals comply with the requirements outlined in the bid document, including the submission of supporting documents for any requested exemptions.

The proposed system will undergo a series of testing phases defined in the project outline, ensuring it meets performance and security standards before final acceptance.

The Earnest Money Deposit (EMD) is set at 250,000, which must be submitted along with the bid proposal to demonstrate commitment to the bidding process.

The selected bidder will be required to maintain a performance security bond, details of which will be specified in the final contract following the bid evaluation and award process.

Payment terms will be detailed in the bid documents, but generally include milestone-based payments linked to the successful completion of project phases.

The price evaluation considers the total value of the bid compared against the offered quality and service specifications, ensuring that the best value is procured.

Bidders must submit their proposals electronically through the GeM platform, ensuring all required documents are attached and correctly formatted.

While the exact dates may change, the proposals must be submitted before the deadline specified in the tender documents, and the bid opening will follow promptly.

The evaluation process entails assessing bids based on compliance, experience, technical scores, and financial bids, leading to the selection of the most suitable bidder based on the total value assessment.

Bidders will be notified of the evaluation results through the GeM portal and may receive direct communication regarding the selection outcomes and next steps.

While MSE exemptions for experience and turnover are not included in this tender, MSEs are encouraged to participate and demonstrate their capabilities in the bid submissions.