Entry and Mid Level Desktop Computer,Interactive Panels with CPU,Television (TV) (V2),Multimedia Pr
N/a
NAGPUR, MAHARASHTRA
Posted:
16 December 2025
Closed:
9 January 2026
GEM
GEM
Co-operation Department Madhya Pradesh All-in-One PC, Scanner & Printer Tender Bhopal 2025 - ISO/IEC 24734, Document Feeder, 3 Years Experience
Bid Publish Date
10-Jan-2026, 10:42 am
Bid End Date
28-Jan-2026, 3:00 pm
Value
₹15,00,000
Location
Progress
Issue10-Jan-2026, 10:42 am
AwardPending
Quantity
33
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Tender Overview
The Madhya Pradesh Co-operation Department in Bhopal invites bids for a bundled IT hardware package comprising an All-in-One PC, Scanner, and Printer. Estimated value is ₹15,00,000, with no explicit EMD amount shown. The procurement targets durable, vendor-supported units suitable for government use, with on-site warranty and OEM installation. The contract allows a +/-25% quantity variation and mandates OEM/Authorized reseller installation, reflecting a formal, scalable supply arrangement. This tender emphasizes extended supportability and alignment with government procurement norms.
Technical Specifications & Requirements
- Product set includes: All-in-One PC (V2), Scanner (V3), and Computer Printer (V2).
- Key specs include: Processor number, RAM Type/Size (GB), Storage type & capacity (GB), Display size (inches), Number of main paper trays, Scan speeds per ISO/IEC 24734 for monochrome/color in A4/A3, with document feeder details (ADF tray capacity at 75 GSM), Scanner type, and Automatic duplexing.
- Connectivity: Connectivity and on-site warranty (in years).
- Minimum performance metrics: Minimum print speeds per ISO/IEC 24734 for various formats, and duplex scanning capabilities.
- Mandatory: Factory preloaded OS with certification, RAM/Storage specifications, and OEM/Certified implementation during installation, testing, and training.
- Verification requires a data sheet alignment with offered parameters; non-conformity risks rejection.
Terms, Conditions & Eligibility
- Quantity variation clause: purchaser may increase/decrease up to 25% during and after contract, with proportional timelines.
- Financial standing: bidder must avoid liquidation or bankruptcy; provide an corporate undertaking.
- Lifecycle: products must have at least 5 years residual market life and not be end-of-life according to OEM.
- Documentation: GST/PAN, EMD, data sheets, OEM authorizations, and End User Certificate where applicable.
- Experience: bidder or OEM must have supplied similar products to government bodies for 3 years prior to bid opening.
- Installation/Commissioning: to be performed by OEM or authorized reseller; training if required.
Key Specifications
-
All-in-One PC (V2) with specified processor, RAM, storage, display size, and ports
-
Scanner (V3) with Automatic Document Feeder, max scan resolution, duplexing, and document feeder speed
-
Printer (V2) with minimum ISO/IEC 24734 print speeds for A4/A3, simplex and duplex capabilities
-
Factory preloaded OS with certification and on-site warranty
-
Connectivity options and number of main paper trays
-
Data sheet alignment with OEM data, mandatory data sheet submission
-
3-year government procurement experience for OEM/provider
Terms & Conditions
-
25% quantity variation allowed during contract execution
-
3 years of government/PSU supply experience required
-
OEM/Certified installation, testing and training mandatory
-
Data sheet must match offered product specifications
-
GST as per applicable rates with reimbursement rules
-
On-site warranty terms specified in years
Important Clauses
Payment Terms
GST is reimbursed at actuals or applicable lower rate; payment terms to be defined in contract.
Delivery Schedule
Delivery period linked to original order; extended time calculated by a defined formula with a minimum 30 days.
Penalties/Liquidated Damages
Penalties may apply for delays or non-conformance as per standard government contract terms.
Bidder Eligibility
-
3 years of prior supply to Central/State Govt or PSU for similar IT hardware
-
Non-liquidation, non-bankrupt status; supporting undertakings
-
OEM or authorized reseller capable of installation and training
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(Historical Results)
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Tender Results
Loading results...
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77") |
| Ports | Number of Ports | 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C |
| Generic | Stand | Standard |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing prior government/PSU supply of similar IT hardware
4
Financial statements or solvency documents
5
EMD submission proof (if applicable)
6
Product Data Sheets aligned to offered specifications
7
OEM authorization or reseller authorization documents
8
End User Certificate (as required by buyer formats)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for All-in-One PC scanner printer tender in Bhopal MP 2025?
Bidders must submit GST, PAN, and data sheets with the bid, plus OEM authorization and an EMD if applicable. The procurement requires OEM installation by certified personnel, 3 years of government experience, and a 25% quantity variation clause. Ensure data sheet matches offered specs exactly.
What documents are required for MP Co-operation Department procurement in 2025?
Required documents include GST registration, PAN, experience certificates for government/PSU supply, financial statements, EMD proof, Data Sheets aligned to offered products, OEM authorization, and End User Certificate where applicable. Ensure data sheets explicitly reflect processor, RAM, storage, and scan speeds.
What are the technical specs for ISO/IEC 24734 print speeds in this tender?
The tender mandates minimum print speeds per ISO/IEC 24734 for A4 and A3, both mono and color, with duplex capability. The exact ppm values depend on scanned formats; ensure the offered printer supports ISO/IEC 24734 benchmarks and provides documented speeds for all listed sizes.
What is the delivery period and extension policy for this MP tender?
Delivery is tied to the original order with an option to extend via the 25% quantity variation. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension capped to original delivery period unless otherwise specified.
What experience criteria must bidders meet for MP government IT hardware tenders?
Bidder or OEM must have supplied the same category products to Central/State Govt or PSU for at least 3 years before bid opening. Provide copies of relevant contracts for each year, with emphasis on the primary product’s value in bunch bids.
What warranty and installation requirements are expected for the MP procurement?
Installation, commissioning, testing, and training are to be conducted by OEM-certified personnel or authorized resellers. On-site warranty is required, with terms defined in years and coverage area; ensure you can deploy trained technicians for government deployment.
Which data sheets and certifications must accompany the bid submission in MP?
Submit comprehensive product data sheets, ensure OEM alignment with offered specs, and provide End User Certificate if requested. Data sheets must confirm processor, RAM, storage, display, scan speeds, ADF capacity, and OS certification; mismatches risk bid rejection.
How does the quantity variation affect pricing in MP’s tender for IT hardware?
The purchaser may adjust quantity by up to 25% during/after contract, at contracted rates. Delivery timelines adjust proportionally based on the added/removed quantity, with a minimum extension of 30 days to accommodate changes.
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Documents 5
GeM-Bidding-8769991.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS