Memento Wooden,Embrodery Patch,Cap Cloth,Cap Net,Key Chain Metal,Fridge Magnet,Coin 3 inch and case
Indian Air Force
KAMRUP, ASSAM
Posted:
26 September 2025
Closed:
6 October 2025
GEM
GEM
Indian Air Force CAPS T-Shirt Event Badges Embroidery Patches Cloth Key Chain 2026 Procurement
Bid Publish Date
04-Jun-2026, 8:15 am
Bid End Date
15-Jun-2026, 9:00 am
EMD
₹1,00,000
Location
COIMBATORE , TAMIL NADU
Progress
Issue04-Jun-2026, 8:15 am
AwardPending
Quantity
31700
Category
Jute Bag
Bid Type
Two Packet Bid
Key Highlights
- • Customization emphasis: Air Force publicity items requiring samples for technical approval
- • EMD fixed at ₹100,000; no alternative monetary value stated
- • Option clause permits up to 25% quantity variation during contract and currency years
- • Pre-bid meeting and sample submission deadlines explicitly stated
- • Vendor code creation requires PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • 16 BOQ items; no disclosed quantities or technical specs in data provided
- • Coimbatore Sulur venue for pre-bid meeting; 05JUN2026 timeline
Tender Overview
Organization: Indian Air Force (Department Of Military Affairs) seeks procurement of promotional merchandise including caps, T-shirts, event badges, embroidery patches, cloth key chains, jute bags, cloth balaclava, lithograph, crayons, bookmarks, flyers, pamphlets, flags, kites, organizers, magnets. Estimated value not disclosed, EMD ₹1,00,000. Location unspecified; pre-bid meeting at Sulur Air Force Station, Coimbatore, 641401, date 05JUN2026. Tender emphasizes highly customized items for Air Force publicity and requires sample submissions for technical evaluation. There are 16 total items in the BOQ, though individual quantities are not listed. A 25% quantity variance and extended delivery periods at contracted rates are allowed under the option clause. This tender centers on customized promotional products with a strong emphasis on quality samples for approval before bid opening.
Technical Specifications & Requirements
- Pre-bid meeting: 05JUN2026, 0900-1000 HRS, venue: 151 HU, Air Force Station Sulur, Coimbatore.
- Samples required in advance for technical evaluation; bidders must bring product samples for exact quality assessment.
- Delivery timeline: option clause permits up to 25% increase in quantity during contract; additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period.
- EMD: ₹100,000; payment terms not specified in ATC. BOQ lists 16 items but no concrete quantities or specs provided. Vendors must ensure samples and products meetAir Force publicity standards.
Terms, Conditions & Eligibility
- EMD: ₹100,000 (deposit to be as per tender terms).
- Documents for Vendor Code Creation: submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- Pre-bid samples must be submitted to be evaluated; non-submission may lead to disqualification.
- Section notes that items are highly customized; sample approval is mandatory prior to bid opening. Bidders must comply with option clause terms and delivery-time calculations.
- Section requires adherence to supplier onboarding processes and documentation for participating bidders.
Key Specifications
-
Product/service names: promotional merchandise and customized publicity items
-
Quantities: not disclosed in BOQ
-
EMD amount: ₹100,000
-
Experience: not specified; emphasis on sample-driven approval
-
Quality/standards: not specified; requires Air Force publicity-grade samples
-
Delivery: option for 25% quantity variation; delivery period adjustments as per formula
Terms & Conditions
-
EMD of ₹100,000 required with bid
-
Pre-bid meeting and mandatory sample submission by bidders
-
20-25% quantity variation allowed during contract via option clause
-
Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
EMD payable as ₹100,000; payment terms not detailed in ATC; bidders should confirm at bid submission
Delivery Schedule
Option to increase quantity up to 25%; delivery time scales with formula; minimum 30 days added if extended
Penalties/Liquidated Damages
No explicit LD clause provided in ATC; refer to standard government procurement terms at time of award
Bidder Eligibility
-
Submit PAN, GSTIN, cancelled cheque, EFT mandate
-
Provide samples prior to bid opening for technical evaluation
-
Comply with option clause on quantity and delivery extensions
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
CAPS , T-Shirt , Event Badges , Embridery Patches , Cloth key chain , Jute Bag , Cloth Balcalava , Lithograph , Crayons , Bookmark , Flyers , Pamplet , Flag , Kite , Organiser , Magnet
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE
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Documents 5
GeM-Bidding-9390462.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
16 Items Sign in to view GEM price trends Sign in for GEM prices
#1
CAPS
CAPS
500 pieces
Delivery: 30 days
#2
T-Shirt
T-Shirt
500 pieces
Delivery: 30 days
#3
Event Badges
Event Badges
4,000 pieces
Delivery: 30 days
#4
Embridery Patches
Embridery Patches
1,000 pieces
Delivery: 30 days
#5
Cloth key chain
Cloth key chain
2,000 pieces
Delivery: 30 days
#6
Jute Bag
Jute Bag
750 pieces
Delivery: 30 days
#7
Cloth Balcalava
Cloth Balcalava
450 pieces
Delivery: 30 days
#8
Lithograph
Lithograph
2,000 pieces
Delivery: 30 days
#9
Crayons
Crayons
2,000 pieces
Delivery: 30 days
#10
Bookmark
Bookmark
10,000 pieces
Delivery: 30 days
#11
Flyers
Flyers
2,000 pieces
Delivery: 30 days
#12
Pamplet
Pamplet
2,000 pieces
Delivery: 30 days
#13
Flag
Flag
1,000 pieces
Delivery: 30 days
#14
Kite
Kite
1,000 pieces
Delivery: 30 days
#15
Organiser
Organiser
500 pieces
Delivery: 30 days
#16
Magnet
Magnet
2,000 pieces
Delivery: 30 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | CAPS | CAPS | 500 | pieces | arielballet.pop | 30 | |
| 2 | T-Shirt | T-Shirt | 500 | pieces | arielballet.pop | 30 | |
| 3 | Event Badges | Event Badges | 4,000 | pieces | arielballet.pop | 30 | |
| 4 | Embridery Patches | Embridery Patches | 1,000 | pieces | arielballet.pop | 30 | |
| 5 | Cloth key chain | Cloth key chain | 2,000 | pieces | arielballet.pop | 30 | |
| 6 | Jute Bag | Jute Bag | 750 | pieces | arielballet.pop | 30 | |
| 7 | Cloth Balcalava | Cloth Balcalava | 450 | pieces | arielballet.pop | 30 | |
| 8 | Lithograph | Lithograph | 2,000 | pieces | arielballet.pop | 30 | |
| 9 | Crayons | Crayons | 2,000 | pieces | arielballet.pop | 30 | |
| 10 | Bookmark | Bookmark | 10,000 | pieces | arielballet.pop | 30 | |
| 11 | Flyers | Flyers | 2,000 | pieces | arielballet.pop | 30 | |
| 12 | Pamplet | Pamplet | 2,000 | pieces | arielballet.pop | 30 | |
| 13 | Flag | Flag | 1,000 | pieces | arielballet.pop | 30 | |
| 14 | Kite | Kite | 1,000 | pieces | arielballet.pop | 30 | |
| 15 | Organiser | Organiser | 500 | pieces | arielballet.pop | 30 | |
| 16 | Magnet | Magnet | 2,000 | pieces | arielballet.pop | 30 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate copy certified by bank
5
Samples of proposed items for technical evaluation
6
Any OEM authorizations or technical certificates if applicable
Frequently Asked Questions
How to participate in Air Force promotional items tender Coimbatore 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and bank-backed EFT mandate with their bid. Samples for technical evaluation are mandatory before bid opening. Ensure you meet onboarding criteria and submit all required documents for vendor code creation; delivery terms follow the 25% quantity variation clause.
What documents are required for Air Force publicity items bid
Submit PAN, GSTIN, canceled cheque, and bank-certified EFT Mandate. Include any OEM authorizations if applicable. Also provide product samples for pre-approval by the Air Force procurement team and ensure company registration and tax compliance documentation are up to date.
What is the EMD amount for this procurement
The bid requires an EMD of ₹100,000. Ensure payment method aligns with tender terms and provide EMD submission proof when submitting the bid; non-submission may disqualify the bid from technical evaluation.
What is the delivery period guidance for 25% quantity variation
During contract, the purchaser may increase quantity by up to 25%. Additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the extended period may be adjusted to the original period.
What is required at the pre-bid meeting for Air Force publicity items
Attend the pre-bid meeting at Air Force Station Sulur; bring item samples for exact quality assessment, as samples are required for technical evaluation and tender approval prior to opening.
What items are included in the BOQ for this tender
The BOQ comprises 16 items across promotional merchandise categories; however, specific quantities and item descriptions are not disclosed in the data and will be clarified during bid submission and sample evaluation.
When and where is the pre-bid meeting held for this tender
Pre-bid meeting is on 05JUN2026 at 0900-1000 HRS, venue 151 HU, Air Force Station Sulur, Coimbatore 641401. Attendees must present samples for technical evaluation prior to tender opening.
What are the critical eligibility criteria for this Air Force bid
Mandatory sample submission for technical evaluation, EMD of ₹100,000, and compliance with vendor onboarding documents (PAN, GSTIN, cancelled cheque, EFT mandate). Meet Air Force publicity requirements with customized items and ensure timely delivery as per option clause.
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Documents 5
GeM-Bidding-9390462.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS