GEM

BPCL Ernakulam Fuel Sampling, Transportation & Testing Tender Kerala 2025 – 25% Quantity Variation, EMD ₹1,00,000

Bid Publish Date

12-Nov-2025, 3:40 pm

Bid End Date

01-Dec-2025, 4:00 pm

EMD

₹1,00,000

Location

ERNAKULAM , KERALA

Latest Corrigendum Available

Progress

Issue12-Nov-2025, 3:40 pm
Corrigendum26-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • 25% contract quantity/duration variation permitted at issue and post-issuance
  • • Excess settlement option allowing additional charges with documented justification
  • • EMD of ₹100,000 payable via DD at Kochi; hardcopy delivery within 5 days
  • • SOW attached; detailed scope of sampling, transportation, and testing of fuel oils
  • • Location specificity to BPCL Kochi/Ernakulam, Kerala
  • • No BOQ line items; service-based tender with testing and logistics scope

Categories 3

TRANSPORTATION SERVICES PETROLEUM FUELS

Tender Overview

Bharat Petroleum Corporation Limited invites bids for Custom Bid for Services - Sampling, Transportation, Testing of fuel oil (VSLFO, FO 180, HSFO) across BPCL locations in Kochi, Ernakulam, Kerala. The contract covers sampling, transport, and testing services with an EMD of ₹100,000 and an option clause allowing up to 25% variation in quantity or duration at contract issue and post-issuance. An excess settlement provision enables add-on charges up to a defined percentage of item-level totals, with mandatory documentation. A SOW file is attached for scope details. The bid submission requires a DD-based EMD option payable at Kochi, with hardcopy delivery within 5 days of bid opening. Location specificity is Ernakulam, Kerala, targeting BPCL’s Kochi fleet and testing labs.

Technical Specifications & Requirements

  • Service categories: Sampling, Transportation, and Testing of VSLFO, FO 180, HSFO.
  • EMD: ₹100,000; payment via Account Payee Demand Draft in favor of BHARAT PETROLEUM CORPORATION LIMITED, payable at KOCHI.
  • Variation rights: up to 25% in quantity or duration; acceptable post-issue adjustments.
  • Invoices may include excess settlement charges up to a specified percentage; require documentation.
  • SOW document: bidders should view the attached file to understand Scope of Work and deliverables.
  • No BOQ items listed; focus is service-based with BPCL Ernakulam engagement.
  • No product specs provided in tender data; emphasis on scope, compliance, and documentation.

Terms, Conditions & Eligibility

  • EMD submission: ₹100,000 via DD to Kochi; hardcopy due within 5 days post bid end/opening.
  • Variation clause: bid must accept up to 25% change in quantity/duration.
  • Excess settlement: include add-on charges with proper support documents; total invoice must stay within agreed excess limit.
  • SOW attachment: review the file for work scope and deliverables.
  • Location focus: Ernakulam, Kerala; procurement for BPCL Kochi locations.
  • Filing: ensure scanned DD proof with bid; deliver hardcopy to buyer as required.

Key Specifications

  • Service scope: Sampling, Transportation, Testing of BPCL fuel oils in Kochi

  • Fuel types: VSLFO, FO 180, HSFO

  • EMD: ₹100,000; DD payable at Kochi

  • Variation: ±25% quantity/duration

  • Excess settlement: additional charges with supporting documents

  • SOW document: attached for precise deliverables and timelines

Terms & Conditions

  • EMD submission through Demand Draft payable at Kochi

  • Variation rights up to 25% at contract issue and during execution

  • Excess settlement terms requiring documentation and invoicing support

  • Delivery location: BPCL Kochi/Ernakulam; scope per SOW

Important Clauses

Payment Terms

EMD ₹100,000 via DD to BPCL Kochi; invoice terms tied to SOW and excess settlement documentation

Delivery Schedule

Not explicitly specified; subject to SOW; bidders must review attached file for timelines

Penalties/Liquidated Damages

Not explicitly stated in data; check SOW for LD/penalty provisions and performance bonds

Bidder Eligibility

  • Experience in sampling, transportation, and testing of fuel oils

  • Financial stability evidenced by financial statements

  • GST and PAN compliance; ability to furnish EMD via DD

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant fuel sampling/transport/testing work)

4

Financial statements / solvency proof

5

EMD submission proof (DD copy) and online transaction details

6

Technical bid documents and compliance statements

7

OEM authorizations or service partner certifications (if applicable)

8

SOW acknowledgment and any prior project references

Corrigendum Updates

1 Update
#1

Update

26-Nov-2025

Extended Deadline

01-Dec-2025, 4:00 pm

Opening Date

01-Dec-2025, 4:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for BPCL fuel testing service tender in Kerala 2025

Bidders must submit with EMD ₹100,000 via Demand Draft payable at Kochi, plus scanned DD proof and hardcopy within 5 days of bid end. Review the SOW attachment for exact sampling, transport, and testing deliverables and ensure compliance with the 25% variation clause during contract issuance.

What documents are required for BPCL Kochi sampling tender 2025

Required documents include GST registration, PAN, experience certificates in relevant fuel testing, financial statements, EMD proof (DD), technical bid and compliance statements, and any OEM authorizations. Ensure SOW acknowledgment and references to prior projects are included.

What are the technical requirements for BPCL Ernakulam fuel testing

While explicit specs are not listed, the scope covers sampling, transportation, and testing of VSLFO, FO 180, and HSFO. Review the attached SOW for deliverables, acceptable testing methods, and reporting formats; ensure capability to handle BPCL Kochi location requirements.

When is the variation allowed for BPCL Kochi tender 2025

The contract permits up to 25% variation in quantity or duration at the time of issue and during execution. Bidders must accept revised quantities or durations and align invoicing with the excess settlement provisions.

What is the EMD amount and payment mode for this BPCL tender

EMD is ₹100,000 payable via Account Payee Demand Draft in favor of BHARAT PETROLEUM CORPORATION LIMITED, payable at Kochi. Hardcopy proof must be delivered within 5 days after bid end/opening; include scanned DD with bid submission.

Where to view the Scope of Work for BPCL Ernakulam bid

The SOW is provided as a file attachment in the tender. Bidders must click the attachment link, review the service scope for sampling, transportation, and testing, and confirm compliance with all requirements before bid submission.

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