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Mod Sectt Establishment Wall Paper, Wall Paneling, Sandwich Boards & Steel Tables Tender Leh Jammu & Kashmir 2025

Bid Publish Date

26-Dec-2025, 5:24 pm

Bid End Date

16-Jan-2026, 6:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue26-Dec-2025, 5:24 pm
AwardPending
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Quantity

2009

Category

Wall Paper

Bid Type

Two Packet Bid

Categories 3

FURNITURE ITEMS WALL PANELING TABLES

Tender Overview

Organization: Mod Sectt Establishment, Department of Defence. Location: Leh, Jammu & Kashmir – 194101. Procurement scope covers Wall Paper, Wall Paneling, Sandwich Boards 4x3 feet, Sandwich Boards 3x2 feet, and Steel Tables 4x3 feet. Estimated value and exact quantities are not disclosed; tender requires sample submission and comprehensive documentation. Unique aspect includes a mandatory pre-bid sample approval process and extensive bidder eligibility declarations. This procurement targets suppliers capable of meeting Make in India declarations and OEM authorizations, with delivery terms aligned to contract extensions via option clauses. The bid process emphasizes formal sample verification and robust compliance with bid conditions.

Technical Specifications & Requirements

  • Pre-Bid Sample Submission is mandatory; samples must be physically delivered and approved, with a certificate/acknowledgment receipt attached to the bid.
  • Mandatory Documents include: GST, PAN, cancelled cheque, bank mandate with seal, item-wise BoQ compliance, Make in India declaration, warranty certificate, turnover certificate (CA UDIN, not older than 2 years), OEM authorization, after-sales declaration, non-related entity declarations, not blacklisted affidavits, EMD receipt, and signed bid documents.
  • No explicit product technical specs are provided; bidders must rely on item descriptions and OEM approvals.

Terms & Eligibility

  • EMD details are not specified in the data; bidders must submit an EMD as per project terms.
  • Delivery windows allow quantity-based flexibility via an option clause (up to 25% increase/decrease) with delivery time adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Payment terms, warranties, penalties, and specific QA standards are not clearly stated and must be confirmed during bid submission.
  • Ensure inclusion of all mandatory documents and OEM authorizations to participate in the tender in Leh.

Key Specifications

  • Wall Paper, Wall Paneling, Sandwich Boards (4x3 ft and 3x2 ft), Steel Tables (4x3 ft)

  • Delivery to Leh, Jammu & Kashmir 194101

  • Pre-bid sample submission with certificate

  • OEM authorization required

  • Make in India declaration required

Terms & Conditions

  • Option clause allows quantity fluctuation up to 25% during and after contract formation

  • Mandatory pre-bid sample submission with department approval and certificate

  • Extensive mandatory documents including GST, PAN, turnover UDIN, OEM authorization, Make in India

  • Delivery period adjustments follow a calculated formula with a 30-day minimum

  • EMD details not disclosed; bidders must provide standard security deposit

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard govt terms with EMD and performance security as applicable

Delivery Schedule

Delivery period adjusts with quantity variations up to 25%; minimum 30 days; formula (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

Not specified; bidders should verify LD terms during contract finalization

Bidder Eligibility

  • GST registration and valid PAN

  • OEM Authorization Letter specific to this bid

  • Turnover certificate from a Chartered Accountant with UDIN (not older than 2 financial years)

  • Make in India Declaration and not blacklisted affidavit

  • Pre-bid sample submission and approval

  • Not related to any other tender bidders (Not a Sister Concern declaration)

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Wall Paper As per pdf 1,000 sq ft aqmg70b 15
2 Wall Paneling As per pdf 1,000 sq ft aqmg70b 15
3 Sandwich Boards 4x3 feet As per pdf 2 pieces aqmg70b 15
4 Sandwich Boards 3x2 feet As per pdf 4 pieces aqmg70b 15
5 Steel Tables 4x3 feet As per pdf 3 pieces aqmg70b 15

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Cancelled Cheque

4

Bank Mandate Form with company seal

5

BoQ Compliance Sheet – item-wise compliance

6

Make in India Declaration

7

Guarantee & Warranty Certificate (on bidder letterhead)

8

Turnover Certificate with UDIN (CA-certified, not older than 2 years)

9

OEM Authorization Letter specific to this bid (with Bid Number)

10

After Sales and Service Declaration

11

Not a Sister Concern Declaration

12

Not Blacklisted Declaration (notarized on ₹100 stamp paper)

13

Not Under Liquidation Declaration

14

EMD Receipt Copy

15

Signed Bid Documents

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for a Wall Paper tender in Leh Jammu & Kashmir 2025

Bidders must submit physical pre-bid samples with approval certificates, along with GST, PAN, and OEM authorization. Include BoQ compliance, turnover certificate with UDIN, and Make in India declaration. EMD receipt and signed bid documents are required; ensure delivery terms align with the option clause up to 25% quantity changes.

What documents are required for the Leh defence procurement bid 2025

Required documents include GST Registration, PAN, cancelled cheque, bank mandate, BoQ compliance sheet, Make in India declaration, warranty certificate, turnover certificate with UDIN, OEM authorization letter, after-sales declaration, non-related declarations, not blacklisted affidavit, EMD receipt, and signed bid documents. All must be signed and sealed.

What are the technical specifications for wall panels and sandwich boards in this tender

No explicit technical specs are provided; bidders must rely on item descriptions and OEM approvals. Emphasize compliance with advertised sizes (4x3 ft, 3x2 ft) and ensure products meet department standards via OEM documentation and samples approved during pre-bid.

When is the delivery timeline for quantities under the option clause in Leh

Delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend within the original delivery period while exercising the option clause; verify final dates during contract finalization.

How is the EMD amount disclosed for this defence procurement in Leh

The tender data does not specify the exact EMD amount. Bidders should prepare standard EMD as per government tender norms and retain a receipt copy as acknowledgment of physical submission, ensuring compliance with the department’s terms.

What are the Make in India and OEM authorization requirements for this bid

Bidders must include a Make in India declaration under DPIIT policy and provide an OEM authorization letter specific to this bid, clearly mentioning the Bid Number, on the OEM letterhead to confirm supply capabilities and authenticity.

What are the key eligibility criteria for the Leh wall decor and furniture tender

Eligibility requires GST and PAN, turnover certificate with UDIN, OEM authorization letter, Make in India declaration, after-sales declaration, not-blacklisted and not-sister-concern declarations, and submission of bid documents signed and sealed, plus a pre-bid sample approval.