Directorate Of Purchase And Stores A3 Size Multifunction Printer Tender Indore MP 2026 ISO/ISI Compliant
Bid Publish Date
16-Sep-2026, 9:27 am
Bid End Date
29-Sep-2026, 2:00 pm
Location
Progress
Tender Overview
The Directorate Of Purchase And Stores (Department Of Atomic Energy) seeks bids for an A3 Size Multifunction Printer (MFP) with installation, testing and commissioning included. The scope covers delivery, on-site installation at the consignee location, and post-installation support. The contract includes 1-year OEM warranty from final acceptance and requires a dedicated service line and escalation matrix. Delivery and compliance notes emphasize proper packing with GeM identifiers and non-OTP dispatch to ensure smooth receipt. The tender references a case file with internal tracking, highlighting after-sales readiness and installation capability across India.
Technical Specifications & Requirements
- Product: A3 Size Multifunction Printer (MFP) with on-site installation, testing and commissioning.
- Warranty: 1 year from final acceptance or completion of installation, with OEM certificate provided at delivery.
- Service: Dedicated toll-free service line; provide escalation matrix and a nationwide service network with regional centers near consignee destinations.
- Delivery/DOCs: Packing/delivery notes must include GeM contract number and consignee details; OTP delivery is not permitted; transport documents like RC and insurance must be current.
- Performance Security: Deliver hard copy of BG/DD within 15 days of award; BG validity 17 months.
- GST Compliance: Provide GST registration Annexure A & B with offer.
- OEM/ATC: Include OEM warranty certificates; ensure installation, commissioning and training support are part of the scope.
Terms, Conditions & Eligibility
- EMD/Guarantee: Performance security via BG/DD; exact amount not specified in the excerpt; ensure validity for 17 months.
- Delivery & Payment: Delivery terms tied to consignee acceptance; payment processing details are to be as per buying entity processes, with hard copy invoices required for payment.
- Documentation: Upload GST Annexure A & B; certificate compliance and service center details near consignee locations; dedicated service support documentation.
- Penalties: Penalties or LDs are referenced via standard ATC; non-compliance to OTP/delivery norms may trigger corrective actions.
- Approval & ATC: All terms and conditions align with Bid Document and attached annexures; ensure submission of technical and eligibility certificates.
- Compliance: Supplier must have a well-established installation, commissioning, training and maintenance service group in India.
Key Specifications
-
Product/service names: A3 Size Multifunction Printer (MFP) with installation, testing and commissioning
-
Estimated value: not stated in excerpt; scope includes complete supply and on-site services
-
EMD/Performance: not specified amount; requires performance security with 17 months validity
-
Delivery/Installation: on-site at consignee location; comprehensive installation and training
-
Warranty/Support: 1 year OEM warranty from final acceptance
-
Certifications: GST Annexure A & B; OEM warranty certificates
Terms & Conditions
-
EMD/Performance security: BG/DD with 17 months validity
-
Delivery notes must include GeM contract details and consignee information
-
OTP-based delivery not allowed; use standard transport; ensure valid driving licenses and vehicle documents
Important Clauses
Payment Terms
Payment will follow delivery acceptance and submission of physically signed invoices; hard copies must be sent to Pay and Accounts Officer, RRCAT, Indore
Delivery Schedule
Delivery through standard transporters; OTP delivery is not acceptable; packing to include GeM contract number and consignee details
Penalties/Liquidated Damages
Penalties applicable as per standard ATC terms; failure to meet installation/commissioning timelines may attract LDs
Bidder Eligibility
-
Proven track record in supplying and installing A3 MFPs with on-site commissioning
-
Willingness to provide 1-year OEM warranty and service support network in India
-
GST registration and ability to supply with Annexure A & B
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
17
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Indore
Delivery Pincodes
452013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jayachandran M I | 452013,Indore Regional Purchase & Stores Unit (DPS/DAE) Raja Ramana Centre for Advanced Technology P.O. CAT, Indore 452013 | Indore | Madhya Pradesh | 452013 | 1 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9863105.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate (Annexure A & B) to be furnished with offer
PAN card
Experience certificates for similar MFP supply/installation
Financial statements (as required by ATC)
EMD/Security deposit documents
Technical bid documents and ISO/ OEM authorizations
Certificate of OEM authorization (where applicable)
Service center details near consignee locations
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the A3 MFP tender in Indore 2026 with OEM warranty?
Bidders must submit GST Annexure A & B, PAN, experience certificates, financials, EMD documents, OEM authorization, and technical bid; ensure on-site installation, testing and commissioning, plus 1-year OEM warranty from final acceptance. Include service escalation matrix and GST compliance details.
What documents are required for the Indore A3 MFP tender submission?
Required documents include GST registration (Annexure A & B), PAN, experience certificates for similar MFP projects, financial statements, EMD security, technical bid documents, OEM authorization, and a list of service centers near consignee destinations for post-sale support.
What are the technical specifications for the A3 MFP tender in Indore?
Technical scope specifies an A3 size multifunction printer with on-site installation, testing and commissioning, 1-year OEM warranty, and provider must offer dedicated service support with toll-free numbers and an escalation matrix; OTP delivery is not allowed.
What is the delivery and payment process for this printer procurement?
Delivery must be via standard transporters with proper packing showing GeM contract and consignee details. Payment is processed after delivery with submission of physically signed invoices to the Pay and Accounts Officer; GST documentation must be complete.
What is the eligibility for service support in this MFP tender?
Bidder must have a dedicated service support line and a nationwide service network, with escalation contacts; installation, commissioning and training support must be provided; service centers should be near consignee locations for timely maintenance.
What are the warranty and performance security requirements?
The printer carries a 1-year OEM warranty from final acceptance; a performance security BG/DD must be provided within 15 days of award and remain valid for 17 months.
How to ensure GST compliance for the Indore MFP procurement?
Submit GST registration with Annexure A & B; ensure tax compliance documentation is available with the bid; supplier must be able to issue GST-compliant invoices during payment processing.
What are OTP and transport rules for this GeM-based delivery?
OTP-based delivery is not allowed; material must be dispatched through standard transporters and all required transport documents (RC, Insurance, Fitness) must be present; drivers must carry valid licenses and vehicle documents.