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Indian Air Force X-ray Baggage Inspection System Tender New Delhi 2026 – MHA QR V3 Conformity, 120000 PBG

Bid Publish Date

26-Feb-2026, 5:19 pm

Bid End Date

19-Mar-2026, 6:00 pm

EMD

₹1,20,000

Location

NEW DELHI , DELHI

Progress

Issue26-Feb-2026, 5:19 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 1

X RAY BAGGAGE INSPECTION SYSTEM

Tender Overview

The Indian Air Force invites bids for an X-ray baggage inspection system aligned with the MHA QR (V3) standard, in New Delhi, Delhi. The tender requires an EMD of ₹120,000 and involves conformity to QR specifications and technical requirements such as system size, tunnel dimensions, conveyor capacity, and through-put. The contract allows a 25% quantity variation and delivery terms anchored to the last delivery order date, with extended time calculations. GST invoice submission on GeM and a requirement for after-sales support in India for imported products are specified. Pre-dispatch inspection at the seller’s site is mandated, with buyer-borne inspection fees unless in-house testing suffices. The absence of BOQ items implies a single-system procurement or a forthcoming addendum.

  • Organization: Indian Air Force
  • Location: New Delhi, Delhi
  • Product: X-ray baggage inspection system compliant with MHA QR (V3)
  • EMD: ₹120,000
  • Delivery/Inspection: Pre-dispatch inspection; GST invoice via GeM; 25% quantity variation
  • Key differentiator: Conformity to QR trajectory and on-demand test reports per trial directives

Technical Specifications & Requirements

  • QR/specification compliance confirmed; system must meet Minimum Tunnel Width/Height, System Size, and Minimum Conveyor Capacity (kg)
  • Minimum Throughput (bags/hour) and Minimum Thickness of Steel Penetration to be demonstrated
  • Test reports/certificates to be furnished on demand as per trial directives
  • Category: Technical specifications with explicit focus on tunnel geometry and material integrity
  • Additional notes: Pre-dispatch inspection mechanisms and the option of external inspection agencies as decided by Buyer

Terms, Conditions & Eligibility

  • EMD: ₹120,000; payments aligned to GeM portal processes
  • Quantity variation: Up to 25% increase/decrease during contract and currency
  • Imported products: India-based OEM/Authorized Seller with registered after-sales office
  • Pre-dispatch inspection: Buyer/Consignee or external agency; inspection fees borne by Buyer; 7-day inspection window
  • GST/commercial: Upload GST invoice and GST portal payment screenshot
  • Delivery timeline: Calculated per original delivery period with minimum 30 days extension if needed

Key Specifications

  • X-ray baggage inspection system

  • Estimated EMD: ₹120000

  • Minimum Tunnel Width and Height (as specified in QR V3)

  • System Size requirements

  • Minimum Conveyor Capacity (kg)

  • Minimum Throughput (bags/hour)

  • Minimum Thickness of Steel Penetration

  • Compliance with QR (MHA) specifications and trial directives

Terms & Conditions

  • 25% quantity variation allowed during contract at contracted rates

  • GST invoice upload on GeM portal and GST payment screenshot required

  • Imported products require Indian registered OEM/Authorized Seller with after-sales support

  • Pre-dispatch inspection at seller premises with buyer-borne inspection charges

Important Clauses

Payment Terms

EMD ₹120,000; GST invoice upload on GeM; payment terms aligned with GeM processes

Delivery Schedule

Delivery period calculated from last date of original delivery order; option to extend with 30-day minimum increment

Penalties/Liquidated Damages

Not explicitly stated; penalties may arise from delivery slippage per option clause

Bidder Eligibility

  • Experience in supplying X-ray baggage inspection systems or similar security screening equipment

  • Demonstrated ability to provide after-sales service in India for imported systems

  • GST registration and compliant financial statements for bid submission

Documents 8

GeM-Bidding-8840690.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
CONFORMITY Conformity to technical requirements As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal)
CONFORMITY QR/specification has been seen, read and understood Yes
TECHNICAL SPECIFICATIONS System Size Large Size
TECHNICAL SPECIFICATIONS Minimum Tunnel Width 100 cm (Large Size)
TECHNICAL SPECIFICATIONS Minimum Tunnel Height 100 cm (Large Size)
TECHNICAL SPECIFICATIONS Minimum Conveyor Capacity (in kg) 200 kg (Large Size)
TECHNICAL SPECIFICATIONS Minimum Throughput Count (Bags per hour) 200
TECHNICAL SPECIFICATIONS Minimum Thickness of Steel Penetration 35 mm
CERTIFICATION / TEST REPORTS Agreed to furnish all the test reports and certificates to buyer or consignee on demand as per the attached trial directives Yes

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar X-ray baggage inspection systems

4

Financial statements (last 3 years) demonstrating liquidity

5

EMD submission proof (online/ DD as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorization/Authorized Seller certificate for imported products

8

After-sales service capability proof in India

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for X-ray baggage inspection system tender in New Delhi 2026?

Bidders must meet eligibility criteria, submit GST registration, PAN, financials, and experience certificates. Provide OEM authorization for imported equipment and documentation for GeM GST invoice. Ensure conformity to MHA QR V3 standards and be prepared for pre-dispatch inspection; freight and insurance terms follow GeM rules.

What are the essential documents for the IAF X-ray system tender in Delhi?

Submit GST registration, PAN, three years of financial statements, experience certificates for similar systems, OEM authorization for imported units, EMD₹120000, technical bid and conformity certificates, and after-sales service evidence from an Indian registered office.

What standards and conformity are required for the QR V3 tender?

Tenders require QR compliance confirmed, with minimum tunnel dimensions, system size, conveyor capacity, throughput, and steel penetration thickness; all test reports and certificates must be furnished on demand per trial directives to demonstrate compliance.

What is the EMD amount and how is payment processed for this bid?

EMD is ₹120,000; payment terms align with GeM portal processes and require GST invoice proof uploaded. Ensure funds are ready for bid submission and that the EMD is remitted per GeM guidelines to avoid disqualification.

Can the order quantity change after contract award for this system?

Yes, quantity may vary by up to 25% during contract placement and onward through the currency, with delivery time adjusted proportionally, ensuring minimum 30 additional days when applicable.

Are there pre-dispatch inspections for the baggage scanner tender in Delhi?

Yes. Inspection occurs at the seller’s premises or an External Inspection Agency; the Buyer bears external inspection charges, while in-house testing is free for the seller. A 7-day inspection window is provided after readiness notice.

What post-sale support is required for imported X-ray systems in India?

Imported systems must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit the certificate proving Indian registration and service capability as part of the bid.

What is the delivery timeline and extension policy for this tender?

Delivery starts from the last date of the original delivery order; if extensions occur under the option clause, additional time is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with potential extensions to align with original limit.

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