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Indian Army Department of Military Affairs Oil Filter & Belt Accessories Tender 2026 – Labour, Servicing & Repair Provisions

Bid Publish Date

22-Feb-2026, 6:34 pm

Bid End Date

04-Mar-2026, 7:00 pm

Location

KOLKATA , WEST BENGAL

Progress

Issue22-Feb-2026, 6:34 pm
AwardPending
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Quantity

18

Key Highlights

  • • Brand/OEM considerations: Specific brand terms not detailed; bid invites consumables (filters, belts) and servicing.
  • • Technical standards: Not specified in the tender text; bidders should assume standard automotive component tolerances and government procurement norms.
  • • Special clauses: Quantity variation up to 25%, extended delivery calculations based on original delivery period.
  • • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate required for bid participation.
  • • Warranty/AMC: Not explicitly stated; no warranty terms provided in the excerpt.
  • • Penalties: Liquidated damages or penalties not detailed; apply standard government procurement penalties if specified elsewhere.
  • • Delivery: Delivery schedule anchored to original order date with option-based extensions; minimum 30 days for additional time.
  • • Delivery/Installation: Servicing with labour charge implies on-site or workshop-based repair capabilities; vehicle-specific servicing is included.

Categories 26

FLUORESCENT LAMP COMPRESSED AIR LIGHT VEHICLE ANTI DUST PRODUCTS FUEL FILTERS PNEUMATIC STRUCTURE FABRICATION FABRICATOR STARTER MACHINE VALVE PARTS AND ACCESSORIES LORRY MOSQUITO REPELLENT WATER COOLED ENGINE TUBE AND FITTING AIR COOLED ENGINE DESERT COOLER WATER PUMP FAN METAL PRODUCTS AIR GENERATOR STEEL FURNITURE ERECTION OF STRUCTURAL FOGGER LABOUR MANUFACTURING SERVICES

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad range of vehicle maintenance consumables and servicing, including Oil Filter, Fan Belt 1171, Belt Accessory Drive, Air Filter, Element Kit Fuel Filter, Filter Particle Climate Control, Maximile Ultra V4 1 l, AC Water Pump Belt, and related labour charge-based servicing for repair and maintenance of Tata Storme and Scorpio M/M servicing with labour charges. The project scope encompasses 13 total items with objective to procure parts and provide servicing capacity; no explicit quantities or itemized unit rates are published. The regime includes a flexible quantity clause and contract delivery aligned to original and extended periods. The work is conducted under procurement governance with vendor code creation prerequisites. Location is unspecified in the tender record.

Key differentiators include the option to scale quantity by up to 25% during contract execution and the need for pre-qualification documents such as PAN, GSTIN, cancelled cheque, and EFT mandate to participate. The tender emphasizes standard vendor onboarding and compliance with government procurement procedures.

Technical Specifications & Requirements

  • Title-driven product categories cover automotive filters, drive belts, and servicing components, including specific items like Oil Filter, Air Filter, AC Water Pump Belt, and Element Kit Fuel Filter.
  • BOQ lists 13 items; exact quantities, units, and values are not disclosed, signaling a framework for future quantity disclosure and price-building.
  • Terms require bidder compliance with standard bidding processes and the ability to perform labour-based servicing and repairs, including parts replacement and minor body/dent work within the scope of vehicle maintenance.
  • A vendor onboarding requirement mandates submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate for contract registration.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during and after award, with delivery time recalculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • Delivery period and currency of delivery are defined by original and extended delivery timelines; bidders must adhere to these rules.
  • Documentation for Vendor Code Creation includes copies of PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.

Key Specifications

  • Product/service names and categories as per title (Oil Filter, Fan Belt 1171, Belt Accessory Drive, Air Filter, Element Kit Fuel Filter, Filter Particle Climate Control, Maximile Ultra V4 1 l, AC Water Pump Belt).

  • BOQ contains 13 items; specific quantities/units not disclosed in current tender text.

  • EMD/estimated value not disclosed in provided data; procurement follows option-based quantity adjustments up to 25%.

  • Delivery terms reference original and extended delivery periods with calculation formula; minimum 30 days for additional time.

  • Documentation requirements include PAN, GSTIN, Cancelled Cheque, EFT Mandate for Vendor Code Creation.

Terms & Conditions

  • 25% quantity variation right during contract execution with proportional delivery time recalculation.

  • Mandatory bidder onboarding documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate.

  • Labour-based servicing for repairs and vehicle components is included in the scope.

Important Clauses

Payment Terms

Not explicitly stated in the extract; standard government procurement terms typically apply.

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended delivery time uses a formula with minimum 30 days.

Penalties/Liquidated Damages

Not detailed in the provided terms; refer to standard gem/goods procurement penalties and contract clauses.

Bidder Eligibility

  • Eligibility to participate requires valid PAN and GSTIN, plus ability to provide EFT-based payments.

  • Experience or capability to perform automotive servicing and repair work for Tata Storme and Scorpio models is implied by scope.

  • Vendor Code Creation is a prerequisite; bidders must supply mandatory bank and identity documents.

Documents 4

GeM-Bidding-9027724.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter Scorpio 1 nos sidgem121ta 15
2 Fan Belt 1171 Scorpio 1 nos sidgem121ta 15
3 Belt Accessory Drive Scorpio 1 nos sidgem121ta 15
4 Air Filter Scorpio 1 nos sidgem121ta 15
5 Element Kit Fuel Filter Scorpio 1 nos sidgem121ta 15
6 Filter Particle Climate Control Scorpio 1 nos sidgem121ta 15
7 Maximile Ultra V4 1 l Scorpio 6 nos sidgem121ta 15
8 AC Water Pump Belt Scorpio 1 nos sidgem121ta 15
9 Scorpio M and M Servicing with Labour Charge Scorpio 1 job sidgem121ta 15
10 Repair and servicing work for TATA Storme Oil Change Filter Wash Elect Wiring Cheeking and Repair work TATA Safari Stoeme 1 job sidgem121ta 15
11 Fogging Machine Repair with Labour Charge Fogging Machine 1 job sidgem121ta 15
12 Self Starter Assy Repair Lorry ALS 1 job sidgem121ta 15
13 Repair of welding work Body Denting Tail Side Repair Roof Repair New MS Sheet Welding and Work with labour Charge School Bus 1 job sidgem121ta 15

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Vendor Code Creation documents (as part of bid submission)

Frequently Asked Questions

How to bid for the Indian Army automotive parts tender 2026 in India?

Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation, along with standard bid documents. The tender allows up to 25% quantity variation and requires labour-based servicing capability for Tata Storme and Scorpio models. Ensure compliance with government procurement norms and complete on-time delivery commitments.

What documents are required to participate in this tender in India Army?

Required submissions include PAN Card copy, GSTIN copy, Cancelled Cheque, and EFT Mandate certified by bank. Additional vendor code creation documents are needed, and bidders should provide proof of capability to perform servicing and repair work as described in the BOQ items.

What are the delivery terms for the Army automotive parts tender 2026?

Delivery terms are based on the original delivery order with potential extension under the option clause. If quantity increases, the extended period is calculated as (increased quantity/original quantity) × original delivery days, with a minimum extension of 30 days.

What items are included in the BOQ for this Indian Army tender?

The BOQ lists 13 items including Oil Filter, Fan Belt 1171, Belt Accessory Drive, Air Filter, Element Kit Fuel Filter, Filter Particle Climate Control, Maximile Ultra V4 1 l, AC Water Pump Belt, and related servicing items; exact quantities are not disclosed in the provided text.

What are the payment terms for supplying automotive parts to the Indian Army?

Payment terms are not explicitly stated in the excerpt. Bidders should anticipate standard government payment terms, typically after delivery and inspection, subject to contract specifics. Ensure readiness to meet any EFT-based payment processing requirements.

What experience is required to bid on Tata Storme and Scorpio servicing work?

The tender implies capability to perform servicing and repairs for Tata Storme and Scorpio models, including labour-based work. Provide prior experience certificates for automotive servicing, along with relevant warranty or service capability documentation as required by the buyer.

Are there any quantity flexibilities or extensions under this tender?

Yes, the purchaser reserves the right to increase or decrease the bid quantity by up to 25% at order placement and during contract currency, with delivery time recalculation as specified, ensuring a minimum 30 days extension when applicable.

What is the scope of labour charges in this tender in India?

The scope explicitly includes labour charge-based servicing and repair work for the listed automotive components, indicating on-site or workshop-based service delivery in addition to parts supply. Bidders should quote service rates and ensure availability of skilled technicians.