Rourkela Steel Plant Condensing/Evaporating Unit Tender 2026 – Bluestar/Voltas/HITACHI/CARRIER/LG/SAMSUNG 60 Days
Bid Publish Date
06-Nov-2026, 9:13 am
Bid End Date
16-Nov-2026, 10:00 am
Location
Progress
Tender Overview
The opportunity is with the Rourkela Steel Plant under Steel Authority of India Limited for the supply of CONDENSING & EVAPORATING UNIT FOR 2T COOLING SYSTEM IN CED and related indoor/outdoor split AC components. Scope is clearly restricted to the supply of goods, with delivery expected within 60 days of PO. Eligible brands are explicitly listed as BLUESTAR, VOLTAS, HITACHI, CARRIER, LG, SAMSUNG, and the supplier must ensure the items are defect-free, with a guarantee certificate provided at delivery. Installation is included in the supplier’s scope, and all accessories must accompany the main equipment. The award will be on an overall L-1 basis, emphasizing price competitiveness. This tender, aligned with RSP procurement ethics, targets authorized manufacturers or their dealers with proper authorization letters and vendor registration if needed. The emphasis on brand names and after-sales obligations distinguishes this from generic equipment tenders.
Technical Specifications & Requirements
- Items: Condensing & Evaporating Unit for 2T cooling system (CED)
- Delivery: within 60 days from PO placement
- Brand eligibility: BLUESTAR, VOLTAS, HITACHI, CARRIER, LG, SAMSUNG with all installation accessories
- Documentation: Guarantee certificate required; supplier monogram embossing on each item
- Installation responsibility: vendor scope; packaging to prevent transit damage; accessories included
- Quality: defective material replaced free as per stores procedure; inspection by indentor/representative
- Payment: 90% after garn, 10% after successful installation; price firm till delivery
- Warranty: 18 months from garn or 12 months from commissioning (whichever earlier)
- Packaging: damage-free transit; inspection at RSP, with L-1 pricing for award
- Misc: manufacturer authorization for dealers; vendor registration process follows SAIl guidelines
Terms, Conditions & Eligibility
- Eligible entities must be authorized dealers or manufacturers with valid authorization letters for invited brands
- Vendors must be registered with SAIL via the official tenders portal and complete standard vendor registration
- Indented items must meet technical specifications; replacement for defects at no cost
- Embossed/tagged monogram on each item for traceability
- Delivery and installation within the stipulated delivery window; packaging and accessories must be provided
- Payment terms: 90% post-garn, 10% post-installation; firm pricing until delivery
- Warranty/guarantee: 18 months from garn or 12 months from commissioning; compliance with stores procedure
- Inspection: conducted by indenter or HOD, CED & MM (Inspection), RSP, Rourkela
- All terms to be executed on an overall L-1 basis for award
Key Specifications
-
Product: Condensing & Evaporating Unit for 2T cooling system in CED
-
Delivery window: 60 days from PO placement
-
Brand options: Bluestar, Voltas, Hitachi, Carrier, LG, Samsung
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Guarantee: 18 months from garn or 12 months from commissioning
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Installation: Vendor responsibility; all installation accessories to be supplied
-
Inspection: Indentor or representative of HOD, CED & MM (Inspection), RSP
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Packaging: Suitable packing to prevent transit/multiples handling
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Monogram: Supplier embossing/tagging on each item for visibility
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Payment: 90% post garn, 10% post installation; price firm till delivery
Terms & Conditions
-
L-1 based award on overall price with brand eligibility
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Vendor must provide valid OEM authorization letters
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Installation included; defect-free replacement as per stores procedure
Important Clauses
Payment Terms
90% payment after garn and 10% after successful installation; price remains firm till delivery; no advance unless specified
Delivery Schedule
Items to be delivered within 60 days from PO placement; delays may affect L-1 evaluation
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with stores procedure for defects and timely delivery
Bidder Eligibility
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Authorized dealer with manufacturer authorization letter for invited brands
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Vendor registered with SAIL via sailtenders.co.in and approved by RSP
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Experience in supplying condensing/evaporating units with installation capability
Tender Data
Bid Details
Quantity
16
Category
EVAPORATING UNIT, INDOOR, F/2.0TR SPLIT AC
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
CONDENSING UNIT, OUTDOOR, F/2TR SPLIT AC , EVAPORATING UNIT, INDOOR, F/2.0TR SPLIT AC
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pramod Kumar Biswal | 769011,Office of GM I/c Stores & Inspection, Rourkela Steel Plant, Rourkela | Sundargarh | Odisha | 769011 | 8 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-10128165.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of condensing/evaporating units
Financial statements (last 2–3 years) demonstrating capability
EMD/Security deposit proof (if applicable) and online payment evidence
Technical bid documents confirming compliance with IS/standard where applicable
OEM authorization letters for invited brands (Bluestar, Voltas, Hitachi, Carrier, LG, Samsung)
Authorization from manufacturer for dealers (valid and specific to this tender)
Vendor registration proof from SAIL Tenders portal
Frequently Asked Questions
How to bid on the tender in Rourkela for 2T cooling units?
Submit OEM authorization letters for invited brands, register on SAIL tenders portal, and provide GST, PAN, experience, and financial documents. Ensure installation is included and delivery occurs within 60 days. Adhere to L-1 pricing and attach mandatory guarantee certificates.
What documents are required for the condensing unit tender in Odisha?
Provide GST certificate, PAN, 2–3 years of experience certificates for similar supplies, financial statements, EMD proof, OEM authorization letters, and installation plan. Include guarantee certificates and vendor registration proof from SAIL if applicable.
What are the brand requirements for the RSP tender in 2026?
Eligible brands are BLUESTAR, VOLTAS, HITACHI, CARRIER, LG, and SAMSUNG. Authorized dealers must submit manufacturer authorization, with embossing/tagging on each item. All installation accessories must be supplied by the vendor.
What is the payment schedule for the Rourkela tender?
Payment is 90% after garn and 10% after successful installation. Pricing remains firm until delivery. Ensure compliance with stores procedures for defect-free replacements during the warranty period.
What is the delivery timeline and warranty in this procurement?
Delivery must occur within 60 days of PO. Warranty: 18 months from garn or 12 months from commissioning, whichever is earlier. After-sales support and replacement for defects are mandatory.
How does the L-1 basis affect supplier bids for this tender?
Award will be based on the lowest total price for the complete scope of supply. Brand eligibility and installation scope are critical; ensure all accessories and guarantee certificates are included to secure L-1 consideration.
What inspection and packaging requirements apply to the goods?
Inspection is by indenter or HOD, CED & MM, RSP, with packaging to prevent transit damage. Monogram embossing on each item must be clearly visible. Defective material replaced as per stores procedure.