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Indian Army Oil Filter and Mechanical Spare Parts Tender India 2026 – IS 550 compliant, Inspection & Delivery Terms

Bid Publish Date

02-Mar-2026, 10:51 am

Bid End Date

13-Mar-2026, 11:00 am

Location

BHARATPUR , RAJASTHAN
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Progress

Issue02-Mar-2026, 10:51 am
Technical03-Jul-2026, 6:34 pm
Financial
AwardCompleted
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Quantity

21

Category

Oil Filter

Bid Type

Two Packet Bid

Key Highlights

  • • Specified option clause allowing quantity variation up to 25% during contract
  • • Mandatory pre-dispatch or post-receipt inspections with BOO pre-approval
  • • Inspection cost allocation terms, including reimbursement if items fail conformity
  • • Delivery extension formula: (Increased quantity / Original quantity) × Original delivery period with a 30-day minimum
  • • No explicit technical standards or OEM brand requirements stated in the data
  • • BOQ comprises 13 items across oil, fuel, air filtration and related mechanical spares
  • • Procurement governed by Buyer-specified inspection agencies and potential third-party verification

Categories 18

FLUORESCENT LAMP AIR CYLINDERS WATER COOLED ENGINE COMPRESSED AIR AIR COOLED ENGINE DESERT COOLER ENGINE VALVE WATER PUMP FUEL FILTERS AIR GENERATOR RING DISTILLATION HYDRAULIC CYLINDER PNEUMATIC STARTER PUMP REPAIR KITS WORM GEAR

Tender Overview

Indian Army invites bids for a broad catalog of mechanical spare parts including Oil Filter, Air Filter, Valve Vent Complete, Rope Assembly, Oil Pipe, Water Pump Assembly, Hrs Meter, Fuel Filter, Self Starter, Feed Pump New Model, Piston Ring, Bearing Set, and Packing Kit. The procurement scope lists 13 items with no published quantities or estimated value. Bids must accommodate a possible ±25% quantity variation at contracted rates, with delivery timelines tied to the original delivery period. Inspection is mandatory either pre-dispatch or post-receipt, with pre-approval by the BOO. Unique terms govern alterations during the contract and potential extension of delivery time. The tender emphasizes formal inspection controls and downstream acceptance by the buyer’s authorized personnel.

  • Organization: Indian Army, Department of Military Affairs
  • Location: India
  • Category: Oil Filter, Air Filter, Valve Vent Complete, Rope Assembly, Oil Pipe, Water Pump Assembly, Hrs Meter, Fuel Filter, Self Starter, Feed Pump New Model, Piston Ring, Bearing Set, Packing Kit
  • Delivery/Inspection: 25% option clause; pre/post-dispatch inspection; BOO pre-approval
  • BOQ: 13 items with unspecified quantities
  • Context: Government defense procurement with stringent inspection and variation clauses

Technical Specifications & Requirements

  • No explicit technical specifications are published within the tender data
  • Mandatory inspection framework defined: either pre-dispatch at seller premises or post-receipt at consignee site, with buyer’s Inspection Authority or an empanelled third party
  • Inspection cost risk allocation: buyer bears inspection costs unless nonconformity triggers reimbursement to the seller
  • Delivery terms hinge on the original delivery period; option clause allows quantity adjustments up to 25% during the contract
  • No ISO/IS 550 or OEM brand requirements stated; no calibration, warranty, or performance metrics specified
  • The BOQ items are clearly listed but lack unit counts or detailed technical descriptors

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease order quantity by up to 25% at contract signing and during currency at contracted rates
  • Inspection: Pre-dispatch or post-receipt inspection by Buyer or authorized body; pre-approval by BOO required
  • Delivery Time: Calculated extension method based on increased quantity; minimum extension is 30 days; extended periods may not exceed original delivery period
  • No stated EMD amount, payment terms, or delivery milestone specifics in the data
  • Provisions permit further inspection expenses to be borne by the seller if products fail to meet contractual specs

Key Specifications

    • Product categories: Oil Filter, Air Filter, Valve Vent Complete, Rope Assembly, Oil Pipe, Water Pump Assembly, Hrs Meter, Fuel Filter, Self Starter, Feed Pump New Model, Piston Ring, Bearing Set, Packing Kit
    • Quantities: Not published in BOQ; 13 items listed with unspecified units
    • Standards: Not specified in tender data; no explicit IS/ISO requirements disclosed
    • Inspection: Pre-dispatch at seller premises or post-receipt at consignee site; pre-approval by BOO
    • Delivery: 25% quantity variation allowed; minimum 30 days additional time; formula-based extension

Terms & Conditions

  • 25% quantity variation right during and after contract

  • Pre-dispatch or post-receipt inspection with BOO pre-approval

  • Delivery extension calculation with minimum 30 days

Important Clauses

Payment Terms

Not specified in the data; subject to contract terms after bid award

Delivery Schedule

Delivery time extensions governed by (Increased quantity / Original quantity) × Original delivery period with a 30-day minimum

Penalties/Liquidated Damages

Not specified in the tender data; penalties, if any, would be defined in AtC/contract

Bidder Eligibility

  • Proven experience supplying mechanical spares such as filters and pumps to defense or large organizations

  • Eligibility to participate in government procurement with compliance to inspection terms

  • Financial capability evidenced by audited statements and ability to furnish EMD/SD as applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Oil Filter , Air Filter , Valve Vent Complete , Rope Assy , Oil Pipe , Water Pump Assy , Hrs Meter , Fuel Filter , Self Starter , Feed Pump New Model , Piston Ring , Bearing Set Cell , Packing Kit

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9065504.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 13 Items Sign in for GEM prices

#1

Oil Filter

IXC-RH-B

3 nos Delivery: 30 days
#2

Air Filter

NNK-2536

2 nos Delivery: 30 days
#3

Valve Vent Complete

ND-IXC-MI-9451-037-430-HB

2 nos Delivery: 30 days
#4

Rope Assy

155-33-66S5-11

1 nos Delivery: 30 days
#5

Oil Pipe

MISC-01172

2 nos Delivery: 30 days
#6

Water Pump Assy

NNK-2618

1 nos Delivery: 30 days
#7

Hrs Meter

TU-25-07-1455-81

3 nos Delivery: 30 days
#8

Fuel Filter

MG19-1-00-006-00

1 nos Delivery: 30 days
#9

Self Starter

2699-1540-0110

1 nos Delivery: 30 days
#10

Feed Pump New Model

NNK-2617

2 nos Delivery: 30 days
#11

Piston Ring

NNK-2619

1 nos Delivery: 30 days
#12

Bearing Set Cell

NNK-2620

1 nos Delivery: 30 days
#13

Packing Kit

NNK-2621

1 nos Delivery: 30 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior similar supply of mechanical spares

4

Financial statements (last 2-3 years) to illustrate financial viability

5

EMD/Security deposit documentation (if applicable per AtC)

6

Technical bid documents indicating compliance with any unstated standards

7

OEM authorizations or authorized distributor certificates (if OEM-specified)

8

Any prior inspection certifications or quality assurances

Technical Results

S.No Seller Item Date Status
1
JAIN TRADING COMPANY   Under PMA
-07-03-2026 18:34:56
2
OM ENTERPRISES   Under PMA
-07-03-2026 11:40:02
3
V.S. ENTERPRISES   Under PMA
-11-03-2026 12:02:24
4
VIDHYA SHREE ENTERPRISES   Under PMA
-07-03-2026 09:27:22

Financial Results

Rank Seller Price Item
L1
JAIN TRADING COMPANY(MSE)( MSE Social Category:General )    Under PMA
Item Categories : Oil Filter,Air Filter,Valve Vent Complete,Rope Assy,Oil Pipe,Water Pump Assy,Hrs Meter,Fuel Filter,
L2
OM ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA
Item Categories : Oil Filter,Air Filter,Valve Vent Complete,Rope Assy,Oil Pipe,Water Pump Assy,Hrs Meter,Fuel Filter,
L3
VIDHYA SHREE ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA
Item Categories : Oil Filter,Air Filter,Valve Vent Complete,Rope Assy,Oil Pipe,Water Pump Assy,Hrs Meter,Fuel Filter,
L4
V.S. ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA
Item Categories : Oil Filter,Air Filter,Valve Vent Complete,Rope Assy,Oil Pipe,Water Pump Assy,Hrs Meter,Fuel Filter,

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Indian Army mechanical spares tender in India 2026?

Bidders must meet eligibility criteria including prior experience in supplying mechanical spares and provide GST, PAN, financials, and EMD documents. The contract allows a ±25% quantity variation and requires pre-dispatch or post-receipt inspection by the Buyer or a nominated agency. Prepare OEM authorizations if required and ensure delivery aligns with the original delivery period.

What documents are required for Indian Army spares tender submission in India?

Submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD/SD proof, technical bid showing compliance with standards, and OEM authorizations if applicable. Include a cover letter, company profile, and any prior defense procurement certifications to support eligibility.

What are the technical standards for oil filter and related spares in this bid?

The tender data does not specify explicit standards. Bidders should reference OEM specifications and ensure parts are compatible with listed categories: Oil Filter, Air Filter, Fuel Filter, and related components. Where possible, attach manufacturer datasheets and conformity with IS/ISO alignments if permissible in the AtC.

When is the delivery deadline and how are extensions calculated for quantity changes?

Delivery extensions follow the formula: (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend this up to the original delivery period while exercising the option clause.

What is the inspection process for stores under this tender in India?

Inspection can be pre-dispatch at seller premises or post-receipt at the consignee site, with possible BOO pre-approval. Independent third-party inspectors can assist; costs are allocated per contract terms, and non-conforming goods may require reimbursement to the buyer.

What does the option clause mean for quantity and delivery in this Indian Army tender?

The purchaser reserves the right to increase/decrease quantities by up to 25% at contract signing and during the currency at contracted rates. Delivery time is recalibrated using the specified formula, ensuring a minimum 30-day extension and potential extension up to the original delivery period.

Are OEM authorizations mandatory for this defense spares procurement?

OEM authorizations may be required if the tender AtC specifies OEM provenance. To avoid disqualification, include OEM authorization certificates or distributor agreements alongside technical bids, detailing model compatibility for listed spares such as filters and pumps.

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