Indian Army Refined Sunflower Oil Tender Defence Sector 2026 - EMD ₹43,659, Estimated Value ₹14,55,300, Shelf Life
Bid Publish Date
05-Sep-2026, 9:36 am
Bid End Date
12-Sep-2026, 10:00 am
EMD
₹43,659
Value
₹14,55,300
Location
Progress
Tender Overview
Organization: Indian Army (Department Of Military Affairs). Product: refined sunflower oil (defence specification) for supply under a defence tender in 2026. Estimated Value: ₹14,55,300 with an EMD of ₹43,659. Scope indicates only supply of goods, no installation or service component. Location is not disclosed in the data; procurement targets government/defence distribution channels. Key differentiators include a strict shelf-life requirement and a 3-year turnover/experience criterion for bidders. Tender emphasizes OEM/Authorized distributor participation and mandatory non-disclosure obligations, with option clauses allowing quantity variation up to ±25%. This is a single-product oil tender with clear supplier eligibility constraints and a focus on compliance, traceability, and timely delivery to defence requisition cycles.
Technical Specifications & Requirements
- Shelf Life: minimum usable shelf life remaining at time of supply; reference to “Sep 2026” as minimum usable shelf life marker.
- Scope: Bid price must cover all cost components for the goods; no service/maintenance scope.
- Experience: Bidder or OEM (via reseller) must have at least 3 years of regular supply to Central/State Govt/PSU in the same product category.
- Authorisation: If bidding through an authorized distributor, provide OEM authorization with full contact details.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; non-disclosure declaration on bid letterhead.
- Turnover: Minimum average annual turnover over last 3 years as per tender; exact turnover threshold to be verified in tender documents.
- Delivery Terms: Quantity variation up to 25% during contract at contracted rates; delivery period linked to original order dates with minimum 30 days, extendable within limits.
- Compliance: No explicit product specs; bidders must ensure general quality and shelf-life compliance per defence procurement norms, with all documentation to establish supply capability.
Terms, Conditions & Eligibility
- EMD: ₹43,659 (instrument not specified; verify payment mode in tender terms).
- Experience: Minimum 3 years supplying same or similar category products to Govt/PSU; provide contract copies for each year.
- OEM Authorization: Required if bidding via authorized distributor; include full OEM certificate/details.
- ND Declaration: Upload “Non-Disclosure Declaration” on bidder letterhead declaring confidentiality and consequences for breach.
- Shelf Life: Supplier must ensure minimum remaining shelf life as of supply; reference point is September 2026.
- Turnover: Bidder’s average annual turnover over the last three years must meet the stated threshold; exact figure to be confirmed in bid data.
- Delivery & Price: Option to increase quantity by 25% during contract at same rate; delivery timing anchored to original order dates with a 30-day minimum.
- Documentation: PAN, GST, cancelled cheque, EFT mandate, experience proofs, and supplier authorizations must accompany bid.
Key Specifications
-
Product: refined sunflower oil
-
Estimated value: ₹14,55,300
-
EMD: ₹43,659
-
Shelf life reference: minimum remaining shelf life as of supply, Sep 2026
-
Scope: supply of Goods only
-
Experience: ≥3 years supplying to Govt/PSU in same category
-
OEM authorization required for Authorized Distributors
-
Delivery variation: ±25% quantity at contracted rates
-
Payment/Documentation: PAN, GST, cancelled cheque, EFT mandate
Terms & Conditions
-
EMD amount and payment mode to be verified.
-
3-year govt/PSU supply experience required with contract copies.
-
OEM authorization mandatory for distributor bids.
-
Non-Disclosure Declaration must be submitted.
-
Shelf life must meet Sep 2026 benchmark.
-
Quantity variation up to 25% at contracted rates during/after contract.
Important Clauses
Payment Terms
EMD ₹43,659; verify mode. No explicit milestone terms provided in data.
Delivery Schedule
Delivery period linked to last date of original delivery order; additional time formula applies with minimum 30 days.
Penalties/Liquidated Damages
No explicit LD details provided; refer to standard defence procurement rules and RFP for breach penalties.
Bidder Eligibility
-
Regularly manufactured and supplied similar products to Govt/PSU for 3 years
-
OEM authorization or direct OEM bidding acceptable with compliant documents
-
GSTIN and PAN validated; EFT mandate must be bank-certified
Tender Data
Bid Details
Quantity
8085
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
7
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refined Sunflower Oil (V4) (Defence) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Rajauri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rajauri | Rajauri | - | - | 8085 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9822393.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Cancelled cheque
EFT mandate certified by bank
Experience certificates showing 3 years of regular supply to Govt/PSU
OEM authorization if bidding via authorized distributor
Non-Disclosure Declaration on bidder letterhead
Bid documents demonstrating turnover compliance for last 3 years
Any contracts/copies proving supply of same or similar category products
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for refined sunflower oil tender in India 2026 Indian Army
Bidders must meet eligibility criteria including 3 years of govt/PSU supply experience for similar products, provide OEM authorization if bidding via distributor, and submit EMD of ₹43,659 along with PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Include non-disclosure declaration and shelf-life compliance with Sep 2026 benchmark. Ensure delivery terms allow ±25% quantity variation.
What documents are required for oil procurement bid in defence sector
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization if applicable, experience certificates proving 3 years of govt/PSU supply, turnover proof for last 3 years, NDA/non-disclosure declaration, and contracts showing prior similar supply. All documents should be on bidder letterhead where specified.
What are the delivery terms for defence sunflower oil supply contract
Delivery terms permit up to 25% quantity variation at contracted rates. The delivery period starts from the last date of the original delivery order; if extended, additional time follows the formula (Increase ÷ Original) × Original delivery period with a minimum of 30 days, extendable within contract limits.
What is the EMD amount for the oil tender in Indian Army
The EMD is ₹43,659. Bidders must provide the EMD using the prescribed payment instrument; confirm exact instrument type in the bid document, and ensure timely submission along with the technical bid and other required certificates.
What shelf life requirement applies to sunflower oil procurement
Shelf life requires minimum usable shelf life at the time of supply, with a reference benchmark of September 2026. Bidders must confirm the remaining shelf life on the date of delivery and ensure compliance across all batches.
How does OEM authorization affect bidding for oil supplier
If bidding via an authorized distributor, an OEM authorization certificate with full contact details is mandatory. Direct OEM participation is acceptable if the bidder demonstrates supply capability and provides relevant contracts proving similar govt/PSU supply within the last 3 years.
What turnover requirement is expected for the oil tender bidders
Bidders must meet the minimum average annual turnover over the last three years ending March 31 of the previous year. The exact turnover threshold will be specified in the terms and conditions; ensure audited financial statements are included to prove compliance.
What standards or certifications are required for defence oil supply
The tender data references standard governance for defence procurements but does not list explicit ISO/IS standards for the oil. Ensure general compliance with procurement norms, maintain quality and traceability of supply, and supply certificates as required in the bid terms.