Bihar State Police X-ray Baggage Inspection System Tender MHA QR V3 Q2 2026 Procurement
Progress
Key Highlights
- • Critical service-center requirement in each consignee state with 30-day setup window
- • Dedicated toll-free service line and escalation matrix required
- • Warranty service within 3 days; 0.5% weekly penalty; 10% contract cap
- • Quantity variation up to 25% during and after contract with adjusted delivery time
- • MHA QR (V3) Q2 compliance for X-ray baggage inspection system
- • No explicit EMD amount published; focus on delivery, service, and penalties
Tender Overview
Bihar State Police - A Voyage Of Excellence issues a procurement opportunity for an X-ray baggage inspection system aligned to MHA QR (V3) Q2 standards. The scope references a government security equipment tender by the Bihar Home Department, with no explicit quantity or value published. Eligible bidders must demonstrate minimal disruption to patrol operations and ensure compatibility with state-level police deployment. The opportunity emphasizes post-award service infrastructure, warranty discipline, and adherence to option quantity clauses, highlighting a focus on rapid deployment and responsive maintenance capabilities.
Technical Specifications & Requirements
- Product/Service: X-ray baggage inspection system in line with MHA QR (V3) Q2 specifications.
- Standards/Compliance: Must enable QR-based screening per MHA guidelines; no explicit ISI/ISO codes published in data.
- Delivery & Installation: Delivery period tied to original delivery schedule with potential 25% quantity variation permitted; extended time calculations specified. On-site installation expectations implied by service-center requirements.
- Service & Support: Functional service centers in the consignees’ state required for carry-in warranty; dedicated toll-free service number and escalation matrix mandatory; response/rectification window: 3 days; weekly penalty 0.5% of unit price for delays, up to 10% of contract value.
- Warranty & Penalties: Warranty servicing within 3 days; penalties apply for delays; performance security may be affected.
- EMD/Financials: No explicit EMD amount disclosed in data; contract flexibility includes option to increase quantity up to 25%.
Terms, Conditions & Eligibility
- Delivery Terms: Option clause allows up to 25% quantity variation during contract; delivery timelines linked to last original delivery order date.
- Service Infrastructure: Establish service center within 30 days of award if not present; documentary evidence required for payment release.
- Support & Escalation: Required dedicated service hotline and escalation matrix for vendor support.
- Penalties: 0.5% weekly penalty for delays; total penalties capped at 10% of contract value; post-penalty recourse includes alternative sourcing at risk of seller and PBG forfeiture.
- ATC/Submission: Upload of required serial annex and submission mechanics to be followed; documents to be submitted as per terms.
Key Specifications
-
X-ray baggage inspection system aligned to MHA QR V3 Q2
-
Delivery with option for 25% quantity increase at contracted rates
-
Service center presence in each consignee state; 30-day setup if absent
-
Dedicated toll-free support line and escalation matrix
-
3-day window to rectify defects during warranty; 0.5% weekly LD; 10% contract cap
Terms & Conditions
-
EMD amount and exact submission date not disclosed in data; follow ATC
-
Delivery window ties to original order date with possible 25% quantity variation
-
Warranty service commitments with specified penalties and PBG interaction
Important Clauses
Payment Terms
Payment release upon documentary evidence of functional service center; penalties may be deposited against PBG
Delivery Schedule
Delivery period begins from last date of original delivery order; extended time formula applies for additional quantity
Penalties/Liquidated Damages
0.5% of unit price per week for defects rectification delay; cumulative cap 10% of total contract value
Bidder Eligibility
-
Functional service center in state of each consignee location or plan to establish within 30 days of award
-
Demonstrated experience in deploying or maintaining X-ray security inspection systems
-
Ability to meet 25% quantity variation and delivery flexibility terms
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
109
OEM Avg. Turnover
436
Past Performance
10 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
X ray baggage inspection system as per MHA QR (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithilesh Kumar Singh | 800014,Central Cloth Store, BMP-5 Campus, Near Jaiprakash Narayan Airport, Patna-800014 | Patna | Bihar | 800014 | 10 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-9989654.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant security equipment deployments
Financial statements (audited) for past 3 years
EMD/Security deposit documentation (as applicable per ATC)
Technical bid documents demonstrating compliance with MHA QR V3 Q2
OEM authorization or authorized distributor certificate
Proof of functional Service Centre establishment or plan with 30-day milestone
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for X-ray baggage inspection system tender in Bihar 2026
Bidders must submit GST, PAN, financials, and experience certificates; include OEM authorization and technical compliance with MHA QR V3 Q2. Ensure a functional service center plan within 30 days; comply with 25% quantity variation and 3-day service window.
What documents are required for Bihar X-ray system procurement bid
Submit GST registration, PAN, audited financial statements, experience certificates on similar deployments, EMD documents, OEM authorization, and technical bid demonstrating QR V3 Q2 compliance; include service-center plan and escalation matrix.
What are the delivery terms for the MHA QR V3 Q2 X-ray system
Delivery begins from the last date of the original delivery order; bidder may be asked to increase quantity up to 25% at contracted rates; additional time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What warranty penalties apply for X-ray baggage system in Bihar
Warranty requires defect rectification within 3 days; 0.5% unit price penalty per week of delay; penalties cap at 10% of contract value; if unresolved, procurement can use alternative sources with PBG forfeiture.
What service-support requirements are specified for this bid
Bidder must have dedicated toll-free service number, escalation matrix, and establish a functional service center in each consignee state if not already present; payment released after submission of evidence.
What standards apply to the X-ray baggage system tender in Bihar
System must conform to MHA QR V3 Q2 requirements; no explicit ISI/ISO codes listed; ensure QR-based screening functionality and security operations compatibility with Bihar police deployments.
How is the option clause affecting delivery for this tender
Option clause allows up to 25% quantity variation during contract; delivery time adjusts using the stated formula, ensuring minimum 30 days additional time; extended periods may apply to original timelines.
What are the key eligibility criteria for bidders in this Bihar tender
Proven experience in security screening systems, ability to supply with 25% quantity variation, robust service network with state-wise centers, and compliance with MHA QR V3 Q2. Provide OEM authorizations and proven maintenance capabilities.