General Administration Department Delhi Multifunction Machine MFM Tender 2025 ISO 9001 110000
Bid Publish Date
05-Jan-2026, 5:35 pm
Bid End Date
19-Jan-2026, 6:00 pm
Value
₹1,10,000
Location
Progress
Tender Overview
General Administration Department Delhi invites bids for a Multifunction Machine MFM (V2) (Q2) to be deployed within Delhi. Estimated value is ₹110,000 with potential quantity adjustments up to 25% under the option clause. Tender emphasizes compliance with safety, insurance, and OEM authorization, and requires ISO 9001 certification for bidders or their OEM. The procurement focuses on printing, scanning, and copying capabilities with specified paper handling, feeder options, and connectivity. A key differentiator is the inclusion of a robust escalation matrix for service support. The BOQ shows no line items, indicating a simplified or umbrella specification, but the tender references mandatory authorizations and financial due diligence. This procurement requires adherence to safety norms for Extra High Voltage worksites and professional risk mitigation.
Technical Specifications & Requirements
- Product category: Multifunction Machine MFM (V2) with printing, scanning, and copying capabilities
- Print technology: Generic (documented description in tender)
- Print speed (A4 mono/colour): Minimum per ISO/IEC 24734 (values not specified in detail; ensure compliant tester reports)
- Print size: A4 and A3 support with auto duplexing
- Paper handling: Original document feeder, multiple main paper trays, total tray capacity at 75 GSM
- Connectivity: Standard network and USB interfaces; ensure compatibility with existing IT infrastructure
- Duty cycle: Minimum monthly print volume (as per ISO 24734 metrics) and serviceability window
- Standards: ISO 9001 certification required for bidder or OEM; escalation matrix for service support
- Delivery/installation: As per option clause, delivery timelines adjust with quantity changes; ensure installation readiness at Delhi location
- Warranty/AMC: Not explicitly listed; confirm during bid submission; ensure post-warranty support terms
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders must verify and submit as per ATC
- Turnover: Minimum average annual turnover per last 3 financial years; provide audited statements or CA certificate
- ISO 9001: Required either by bidder or OEM
- Authorizations: OEM/authorized distributor authorization form with contact details
- Workmen compensation/insurance: Contractor to provide insurance coverage and safety compliance
- Payment terms: Not detailed; confirm delivery-based payment terms at contract award
- Delivery period: Linked to quantity variation; ensure minimum lead times and extended delivery logic
- Documents: GST, PAN, experience certificates, financials, EMD documents, technical compliance certificates
- Liability: Provisions for public liability and property damage included
- Penalties: LD or penalties to be specified per contract conditions
Key Specifications
-
Multifunction Machine MFM (V2) with printing, scanning, copying
-
ISO 9001 certification for bidder or OEM
-
Auto duplexing for black and color printing
-
Original Document Feeder for scanning/copying
-
Total paper tray capacity at 75 GSM (sum across trays)
-
Minimum monthly duty cycle as per ISO 24734
-
Network connectivity and USB interfaces
-
OEM authorization required for non-manufacturer submissions
Terms & Conditions
-
EMD amount not disclosed; bidders must confirm and submit as required
-
Turnover: average of last 3 financial years; provide audited statements or CA certificate
-
ISO 9001 certification required for bidder or OEM
-
Option clause allows up to 25% quantity variation during contract
-
Safety and insurance obligations for work at Extra High Voltage sites
Important Clauses
Payment Terms
Not explicitly stated; bidders should confirm contract payment terms at bid stage; ensure alignment with delivery milestones
Delivery Schedule
Delivery period influenced by quantity variation; minimum 30 days extension logic applies for increased quantity
Penalties/Liquidated Damages
Penalty clauses not detailed; expect standard LD for late delivery or non-compliance per contract terms
Bidder Eligibility
-
Average turnover as specified: last 3 financial years
-
ISO 9001 certification (bidder or OEM)
-
Manufacturer Authorization if bidding through distributors
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
4
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 4
GeM-Bidding-8662181.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Jan-2026, 12:30 pm
Opening Date
19-Jan-2026, 1:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate on turnover
Experience certificates for similar MFMs or printing devices
OEM authorization certificate / Authorized distributor details
ISO 9001 certification proof (bidder or OEM)
Technical bid documents showing compliance with stated features
Insurance/workmen compensation proof
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Colour Or higher |
| Printing | Print Paper Size | A4 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | Not Applicable Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 1, 2, 3, 4 |
| PAPER HANDLING | Total Paper Tray Combined Capacity (Number) at 75 GSM | 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Performance | Minimum Duty Cycle (Number of Prints/Month) | 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the Delhi MFM tender with ISO 9001 requirement?
Bidders must meet eligibility criteria including ISO 9001 certification (bidder or OEM), provide OEM authorization, turn over details for the last 3 years, and submit GST/PAN plus audited financials. Include technical bids showing auto duplex, feeder capacity, and connectivity. Ensure compliance with safety and insurance obligations.
What documents are required for the MFM procurement in Delhi?
Submit GST certificate, PAN card, audited turnover certificates or CA, experience for similar MFMs, OEM authorization, ISO 9001 proof, insurance/colicy, and technical bid demonstrating paper handling, duplexing, and connectivity capabilities. Include EMD details if specified by ATC.
What are the technical specifications for the MFM V2 in this bid?
The tender targets a multifunction printer with printing, scanning, copying, auto duplexing, A4/A3 support, feeder for scanning, multiple paper trays with total capacity at 75 GSM, and network/USB connectivity. Exact speeds per ISO 24734 should be validated in the technical bid with testing data.
When is the delivery deadline for quantity variation in this Delhi tender?
The option clause allows up to 25% quantity variation at contract award and during the currency, with delivery time calculation based on (increased quantity/ original quantity) × original delivery period, minimum 30 days, ensuring schedule alignment with last date of order.
What are the eligibility criteria for turnover and governance in this Delhi procurement?
Bidder must show average annual turnover over the last 3 financial years; provide audited statements or CA certificate; non-bankrupt and not under liquidation; and provide undertaking to confirm financial stability. This ensures capability to sustain supply and service commitments.
What is required for OEM authorization in this MFM tender in Delhi?
Submit Manufacturer Authorization/Certificate detailing OEM name, contact details, email, phone, and designated service contact. This is essential when bidding through authorized distributors to ensure post-sales support and compliance with OEM standards.