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Odisha School And Mass Education Department Scanner Tender Jajapur 2026 - IS 550 Compliant Document Scanner with ADF & On‑Site Warranty

Bid Publish Date

28-Apr-2026, 4:17 pm

Bid End Date

08-May-2026, 5:00 pm

Location

JAJAPUR , ODISHA
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Progress

Issue28-Apr-2026, 4:17 pm
AwardPending
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Quantity

7

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

The procurement is for a document scanner under the Odisha School And Mass Education Department in Jajapur, Odisha. Required features include duplex colour scanning, ADF tray capacity for 75 GSM, maximum optical resolution and document feeder speeds. The order may vary by up to 25% both in initial quantity and during the contract period at contracted rates, with delivery calculations anchored to the original delivery period and adjusted per the option clause. The bidder must align with the department’s delivery window starting from the last date of the original order, and ensure compliance with all terms. This opportunity requires precise scanner capabilities and warranty commitments to support uninterrupted school administration workflows.

Technical Specifications & Requirements

  • Scanner Type: Document scanner suitable for high-volume school usage
  • Maximum Scan Size: Not specified
  • Maximum Optical Resolution: Not specified in numeric value; ensure high DPI suitable for text and images
  • Simplex Colour Scan Speed (200 dpi) for Document Feeder: Not specified; targets efficient daily throughput
  • Duplex Colour Scan Speed for Document Feeder: Not specified; expect balanced performance
  • Duplex Scanning: Supported
  • Automatic Document Feeder (ADF) Tray Capacity at 75 GSM: Not specified; ensure adequate sheet capacity
  • On Site Warranty: Required; duration to be clarified by bidder
  • Additional: Items must support 75 GSM paper, and deliver within the extended delivery framework described in the option clause

Terms, Conditions & Eligibility

  • EMD/Security deposit: Not explicitly stated in data; bidders should assume standard state-level EMD as per tender norms
  • Delivery Terms: Delivery period subject to 25% quantity option; extended delivery time formula provided in clause, minimum 30 days
  • Payment Terms: Not specified; bidders should anticipate government tax compliance and standard payment processes
  • Experience/Turnover: Not specified; bidders should prepare evidence of scanner supply experience
  • Documents Required: GST, PAN, technical compliance, OEM authorizations, financial statements, previous project experience
  • Warranty/Support: On-site warranty required; duration unspecified and to be confirmed with successful bidder
  • Penalties/LD: Not detailed; ensure compliance with option clause and delivery milestones

Key Specifications

  • Document scanner with duplex colour capability

  • ADF tray capacity compatible with 75 GSM stock

  • High optical resolution capability (value not specified)

  • On-site warranty requirement

Terms & Conditions

  • Quantity increase/decrease up to 25% at contract stage

  • Delivery schedule linked to original delivery period with minimum 30 days

  • On-site warranty required; specific duration not provided

Important Clauses

Delivery Schedule

Extended delivery time calculated by proportion; minimum 30 days; applies to both initial and extended quantities

Payment Terms

No explicit payment terms provided; bidders should prepare for standard government payment cycles post-delivery

EMD & Eligibility

EMD details not listed; verify ATC for exact amount and submission method; ensure eligibility per department requirements

Bidder Eligibility

  • Experience in supplying document scanners to government/educational buyers

  • Valid GST registration and PAN card

  • Capability to provide on-site warranty and maintenance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Scanner (V3) (Q2)

Authority Records

SCHOOL AND MASS EDUCATION DEPARTMENT

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Documents 4

GeM-Bidding-9267902.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed, Flat Bed, Integrated Sheet Fed & Flat Bed
Generic Maximum Scan Size A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder Not Applicable, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder Not Applicable, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning No, Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card details

3

Experience certificates for similar scanner supply projects

4

Financial statements of last 3 years

5

EMD document or bank guarantee as per ATC

6

Technical bid document

7

OEM authorization/certificates

8

Warranty and after-sales support commitments

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the scanner tender in Jajapur Odisha 2026?

To bid, confirm eligibility with GST, PAN, and on-site warranty capability; submit technical compliance, OEM authorization, financial statements, and EMD as per ATC. Ensure the scanner supports duplex colour scanning and ADF tray capacity for 75 GSM; comply with the option clause for quantity changes.

What documents are required for Odisha scanner procurement in 2026?

Prepare GST certificate, PAN card, company registration, experience certificates for similar scanner supply, financial statements, and OEM authorization letters. Include technical bid documents, warranty terms, and any ISI/ISO certifications if applicable to ensure compliance with the buyer terms.

What are the technical specifications for the scanner in this bid?

Key specs include duplex colour scanning, on-site warranty, ADF compatibility for 75 GSM, and high optical resolution. While exact DPI values aren’t provided, suppliers must ensure higher-than-standard DPI, robust scan speeds, and reliable document handling suitable for school administration workloads.

When is the delivery timeline for the scanner tender in Jajapur?

Delivery is governed by the option clause allowing up to 25% quantity changes; the initial delivery period is defined by the original order date, with extended time calculated as (increased quantity/original quantity) × original period, minimum 30 days.

What is the EMD requirement for the Odisha scanner bid 2026?

The data does not specify an exact EMD amount; bidders should verify in the ATC and tender documents and prepare an EMD as per government norms to avoid disqualification.

What warranty and support are required for the scanner tender in Odisha?

On-site warranty is required; duration is not specified in the data. Bidders must offer on-site service terms covering installation, maintenance, and timely response to service requests during the warranty period.

What is the scope of the option clause in the scanner tender?

The purchaser may increase/decrease quantity by up to 25% at contracted rates; delivery extends based on the same ratio with minimum 30 days, commencing from the last date of the original delivery order.

What standards or certifications are expected for the scanner supply?

The tender data mentions generic certification; bidders should provide IS or ISO certifications if applicable, and ensure OEM authorization. Include any relevant ISI/ISO marks if required by the issuing department.

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