Indian Army Office Suite & Operating System Software Tender 2026 - IS/OS Licenses, 3 Years Govt Supply Experience
Bid Publish Date
05-Aug-2026, 10:00 am
Bid End Date
31-Aug-2026, 10:00 am
Location
Progress
Key Highlights
- • Explicit 3-year government supply experience requirement for bidder or OEM
- • Malicious Code Certificate mandatory to prevent embedded malware and IPR breaches
- • Manufacturer Authorization required when using OEM/distributor channels
- • Quantity flexibility clause allowing +/-50% adjustment at contract placement and during currency
- • Data Sheet alignment with bid specifications required for bid rejection risk
- • GST handling: bidder bears GST; reimbursement capped to actuals or quoted rate
- • No BOQ items listed; procurement scope relies on software licenses and cloud portability
- • Security/compliance emphasis for government software procurement
- • Delivery schedule to be defined in contract; penalties governed by terms
Tender Overview
Organization: Indian Army (Department of Military Affairs). Procurement: Office Suite Software (V3) and Operating System Software (V3) licenses with scope including license types and cloud portability. Experience requirement: bidders or OEMs must have 3 years of regular manufacture/supply to central or state government bodies, with supporting contracts for each year. Documentation: vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate. Key differentiator: explicit Malicious Code Certificate and Manufacturer Authorization for OEMs, plus data sheet alignment with bid specs. Delivery scope: quantity flexibility up to 50% increase/decrease at purchase and during contract. This tender emphasizes security-compliant software supply and license management for government use.
Technical Specifications & Requirements
- Product scope includes Office Suite Software (V3) and Operating System Software (V3) licenses with cloud portability considerations.
- Category coverage: Generic software description, architecture, bitness, OS type, and license scope.
- Mandatory documents: Data Sheet matching bid parameters; OEM authorization if applicable; GSTIN, PAN, cancelled cheque, EFT mandate; proof of annual government supply in the last 3 years.
- Security/compliance: Malicious Code Certificate ensuring no embedded malware and protection against data loss or IPR infringement.
- Vendor eligibility: Verified track record of supplying similar software to Central/State Govt bodies for 3 years; non-liquidation status.
- BoK note: No BOQ items are listed; procurement may include variable quantity up to 50% at contract formation.
Terms, Conditions & Eligibility
- EMD/financial health: No explicit EMD value provided; bidders must demonstrate sound financial standing (no bankruptcy/liquidation).
- GST/GST refunds: GST payable by bidder; reimbursement as actuals or at most quoted rate, subject to cap.
- Data & authorizations: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable.
- Experience: Minimum 3 years’ similar govt supply; contracts to be submitted year-wise.
- Delivery/penalties: Quantity flexibility up to 50% at award and during currency; delivery timeline to be specified at contract; penalties may apply per terms.
- Security & integrity: Malicious Code Certificate required; non-compliance constitutes breach risk.
- Warranty/maintenance: Not explicitly stated; ensure OEM warranty and support terms per contract.
Key Specifications
-
Office Suite Software (V3) licenses
-
Operating System Software (V3) licenses
-
Cloud License Portability capability
-
Types Of License and Licensing Option details
-
Architecture and OS type compatibility
-
Data Sheet alignment with product specifications
-
Malicious Code Certificate presence
-
OEM authorization where applicable
Terms & Conditions
-
3-year govt supply experience with contracts; provide year-wise copies
-
Data Sheet must exactly match bid specs; mismatch leads to rejection
-
Malicious Code Certificate required; breach penalties possible
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or up to quoted rate; no explicit EMI/advance terms specified
Delivery Schedule
Delivery period to be defined in contract; quantity flexibility up to 50% at placement and during currency
Penalties/Liquidated Damages
Penalties/LD terms to be specified in contract; expectations include timely delivery and compliance with data sheet
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Regularly manufactured/supplied similar software to govt bodies for 3 years
-
Provide OEM authorization where applicable
Tender Data
Bid Details
Quantity
31
Category
Office Suite Software (V3)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
8
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Office Suite Software (V3) (Q2) , Operating System Software (V3) (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
CENTRAL DELHI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | CENTRAL DELHI | CENTRAL DELHI | - | - | 21 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9664695.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate duly certified by bank
Data Sheet of offered product(s)
OEM Authorization/Manufacturer Authorization (if applicable)
Contract copies proving 3 years of govt supply
Proof of non-liquidity and financial standing
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Software Description | Operating system software supplied as a digital download. |
| Generic | Architecture Supported | x64 |
| Generic | Number Of Bits Supported By Offered Product | 64.0 |
| Generic | Operating System Type | Windows |
| Generic | Offered Product are | Windows 11 Enterprise, Windows 11 Pro, Windows Server 2025 Std, Window Server 2025 Datacenter, Window Server 2022 Std R2, Window Server 2022 Enterprise R2, Window Server Datacenter R2, Enterprise Linux, Enterprise Linux Virtual Datacenter, Enterprise Linux for Workstation, Enterprise Linux for SAP Application, Enterprise Linux for HPC Compute Node, Enterprise Linux for HPC Head Node, Enterprise Linux for IBM Power, truOS nano, truOS cloud/server, truOS desktop, truOS touch, truOS mobile, Windows Server CAL 2025, Windows 10 Extended Security Updates (ESU), Windows 10 |
| SCOPE OF LICENSE | Types Of License | Perpetual, 1 year Subscription, 3 year Subscription, 5 year Subscription |
| SCOPE OF LICENSE | Licensing Option | Per User, Per Device, Per Core, Per Socket |
| SCOPE OF LICENSE | Cloud License Portability | Yes, No |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the Indian Army office software tender 2026 with govt supply criteria
Bidders must show at least 3 years of govt supply, provide PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if required. Include a Data Sheet aligned to bid specs and submit Malicious Code Certificate. Delivery terms and procurement scope will be finalized in contract; mandatory data sheet validation is required.
What documents are required for OEM authorization in this Army software bid 2026
Submit Manufacturer Authorization with OEM details: name, designation, address, email, phone, and confirmation of able to supply Office Suite and OS licenses. If using a distributor, include authorized reseller details and proof of OEM backing; include data sheet and govt supply experience certificates.
What is the minimum govt supply experience specified for bidders in this tender
Bidders must have regularly manufactured and supplied similar software to central/state govt bodies for at least 3 years prior to bid opening, with contract copies for each year showing quantities or volumes supplied.
What are the data sheet requirements for the Army software procurement
Upload a Data Sheet that exactly matches offered product specifications. The sheet must cover Office Suite and OS licenses, architecture, license types, cloud portability, and compliance features. Any mismatch can lead to bid rejection; data sheet must be verifiable against delivered products.
What is the delivery flexibility allowed in this procurement
The purchaser reserves the right to increase or decrease quantity by up to 50% at contract placement and during the currency of the contract at contracted rates. Delivery timelines will be specified in the final contract and are binding.
What are the key compliance certificates required for this tender
Mandatory Malicious Code Certificate must confirm no embedded malware. OEM authorization (if applicable) and GST/PAN documentation are required. Data Sheet alignment is mandatory for technical verification; non-compliance risks bid rejection.