Industrial Training Department Kerala Multifunction Printer Tender Kottayam 2026 – ISO/IEC 24734 A4/A3, Bid Requirements
Progress
Tender Overview
The Industrial Training Department of Kerala, under the Labour and Skills Department, seeks a Multifunction Printer (Print, Scan, Copy) for delivery and installation at the PTCM GOVT ITI PALLICKATHODU, KOTTAYAM, 686001. The contract requires submission of Detailed Design Drawings within 5 days of award, withBuyer-approved modifications to be incorporated before supply. The supplier must ensure delivery and installation at the specified address, with a potential extension to delivery timeline if Buyer approvals delay. Consortium bids are allowed, with joint responsibility for the contract. This procurement emphasizes prior Govt sector experience and non-obsolescence, targeting suppliers with at least 3 years of relevant Govt procurement history.
Technical Specifications & Requirements
- Product category: Multifunction Printer (Print, Scan, Copy) with network connectivity and OS compatibility.
- Printing capabilities: Minimum ISO/IEC 24734 speeds for A4 Mono/Colour and A3 Mono/Colour; plus auto duplex functionality.
- Scanning: maximum platen/flatbed size, scan-to functions, and Original Document Feeder for scanning/copying with adequate sheet capacity.
- Paper handling: multiple paper trays, total tray capacity at 75 GSM, bypass tray, feeder efficiency, and main paper tray count.
- Connectivity and accessories: network interfaces and required ancillary items listed in data sheet; data sheet must match offered model.
- Performance: minimum duty cycle and reliability metrics aligned with Govt procurement standards; vendor must provide warranty/AMC terms if specified.
- Compliance: product data sheet to be uploaded, with alignment to the technical parameters offered and non-obsolescence statements.
- Delivery scope: installation included at the stated ITI facility in Kottayam if covered by scope; otherwise specify installation terms.
Terms, Conditions & Eligibility
- EMD details are not disclosed; bidders must provide the required financial security per T&C.
- Experience: bidder or OEM must have supplied similar category products to Central/State Govt or PSUs for at least 3 years prior to bid opening, with contract copies.
- Drawings: Detailed Design Drawings due within 5 days of award; approval or modification list returned within 5 days; delays may adjust delivery without LD.
- Consortium allowed with shared liability; data sheet alignment mandatory; End User Certificate in buyer format if requested. GST to be calculated by bidder with actual rates. Ensure non-obsolescence and no end-of-life products within 1-year residual market life.
- Delivery & installation at the ITI Pallikkathodu site; GST and payment terms as applicable per bidder.
Key Specifications
-
Multifunction Printer (Print, Scan, Copy) suitable for network use
-
Minimum ISO/IEC 24734 print speeds for A4 Mono/Colour and A3 Mono/Colour
-
Auto duplexing for printing and copying
-
Maximum scan area and scan-to functionality
-
Original Document Feeder type and capacity for scanning/copying
-
Number of main paper trays and total tray capacity at 75 GSM
-
Bypass tray facility
-
Connectivity options and provided accessories
-
Minimum duty cycle and warranty/AMC terms
Terms & Conditions
-
Detailed Design Drawings to be approved within 5 days of award
-
Delivery and installation at PTCM GOVT ITI Pallickathodu, Kottayam
-
3 years govt or PSU supply experience required
-
Consortium allowed with shared liability; data sheet match required
-
GST as per bidder’s rates; no obligation by buyer
Important Clauses
Delivery & Approval Timing
Delivery timeline may be adjusted if buyer delays drawing approvals; LD not applicable during buyer delay.
Consortium Participation
Consortium allowed; every member shares contract responsibility; lead partner identified; undertakings required.
Experience & Data Sheet
Bidder or OEM must have 3 years govt/PSU supply history; data sheet must precisely match offered product.
End User Certificate
End User Certificate provided in buyer’s standard format if requested.
Bidder Eligibility
-
3+ years govt/PSU supply experience for similar printers
-
Not under liquidation or bankruptcy; no court receivership
-
Non-obsolescent product with at least 1 year residual market life
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9031481.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates showing govt/PSU supply in last 3 years
Financial statements / solvency certificate
EMD/Security deposit proof (as applicable by bidder)
Technical bid documents and product data sheet
OEM authorisation / reseller agreement (if consortium)
End User Certificate request (if applicable)
Details of Detailed Design Drawings and approval status
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Colour Or higher |
| Generic | Features | Secure Print, Fax |
| Generic | Operating System Compatibility | Windows 10 and Above, Linux, Mac OS, Windows Server |
| Printing | Print Paper Size | A4, A3 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning | Maximum Scan Area (Platen/Flatbed Size) | A4, A3 and Legal |
| Scanning | Scan To Functions | Folder, Email |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 2 |
| PAPER HANDLING | Total Paper Tray Combined Capacity (Number) at 75 GSM | 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher |
| PAPER HANDLING | Bypass Tray Facility | Yes Or higher |
| Connectivity | Connectivity | USB Port, Ethernet Port |
| Connectivity | Accessories Provided | USB Cable |
| Performance | Minimum Duty Cycle (Number of Prints/Month) | 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
What documents are required for the printer tender in Kottayam Kerala 2026?
Bidders must submit GST registration, PAN, experience certificates of govt/PSU supplies for 3 years, financial statements, EMD proof, technical bid, OEM authorisations, and the product data sheet aligned to the offered model; End User Certificate if requested. Ensure data sheet matches the declared specifications.
How to bid for the Kerala ITI printer procurement with design approvals?
Submit Detailed Design Drawings within 5 days of award; Buyer will approve or provide modification list within 5 days. Delivery timeline follows approval; delays by Buyer may adjust schedule without LD. Ensure prints, scans, and copies meet ISO/IEC 24734 speeds and duplexing requirements.
What is the required experience for the printer supplier in this tender?
Bidders or OEMs must have supplied the same or similar category products to Central/State Govt or PSU for at least 3 years before bid opening, with supporting contract copies for each year indicating quantity supplied.
What are the technical specifications expected for the multifunction printer?
Expect features: network connectivity, Auto duplex printing/copying, A4/A3 print speeds per ISO/IEC 24734 for Mono and Colour, maximum scan area, Original Document Feeder, multiple paper trays with 75 GSM capacity, and bypass tray; data sheet must reflect exact model and capabilities.
When is the installation address for the printer procurement in Kerala?
Delivery and installation are at PTCM GOVT ITI Pallickathodu, Kottayam 686001, Kerala; exact installation terms depend on the approved drawings and scope; ensure site readiness and power/network readiness for deployment.
What are the consortium rules for this printer tender in Kerala?
Consortium bidding is allowed with one member as leader; every member shares complete execution liability; submit an undertaking with bid; ensure each party meets experience and data sheet alignment to avoid bid rejection.
What happens if the drawings approval is delayed by the buyer?
If Buyer delays approval of Detailed Design Drawings, the delivery period will be refixed accordingly; no liquidated damages accrue for the period of delay caused by the Buyer; respond promptly to avoid further delays.
What are the GST implications for this printer procurement in Kerala?
Bidders must apply their own GST; the Buyer will reimburse GST as per actuals or applicable rates, whichever is lower, subject to the quoted GST percentage; confirm applicability and rate with the Finance team before submission.