GEM

North East Frontier Railway Pipe Line Valves & Pumps Maintenance Tender Karbi Anglong Assam 2025

Bid Publish Date

07-Nov-2025, 5:48 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

EMD

₹84,810

Value

₹42,40,301

Location

KARBI ANGLONG , ASSAM

Progress

Issue07-Nov-2025, 5:48 pm
AwardPending
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Quantity

4

Bid Type

Single Packet Bid

Key Highlights

  • • Valve maintenance scope includes pipe line ball valves, nipples, flow meters, NRV butterfly valves and actuators
  • • Estimated contract value and EMD clearly stated: ₹4,240,301.82; ₹84,810 EMD
  • • Two-year maintenance with 25% contract quantity/duration flex
  • • Excess settlement option allows addition charges with proper documentation
  • • Location-specific project in Karbi Anglong, Assam 782441
  • • No BOQ items listed; scope defined in contract terms and service order
  • • Railway procurement context under North East Frontier Railway
  • • ATC/Buyer-added terms require compliance with standard processes

Categories 16

FLUID MECHANICS EQUIPMENT VALVE PARTS AND ACCESSORIES SLIDER VALVES BALL VALVES PUMPS SERVICES VALVE FLOW SWITCHES SANITARY FITTING VALVE KITS WATER SUPPLY MATERIAL FUEL PUMP MACHINE SPARE PART MUSICAL INSTRUMENT PARTS AND ACCESSORIES VALVES WELL TESTING EQUIPMENTS

Tender Overview

Organization: North East Frontier Railway (Indian Railways) seeks a service contract for operation & maintenance of pipe line ball valves, bend, nipple pumps, flow meters, actuate valves, NRV butterfly valves, and related components supporting a quick watering system in Karbi Anglong, Assam (782441). Estimated contract value is ₹4,240,301.82 with an EMD of ₹84,810. Scope includes replacement of essential spare parts and ongoing maintenance over a two-year period, with options for adjustments as per contract terms. Unique aspects include service charges for multi-item valve infrastructure and real-time replacement on demand, ensuring reliable watering system operation. This opportunity falls under the railway service category and targets competent providers with proven maintenance capability in hydraulic valve assemblies.

Technical Specifications & Requirements

  • Product/Service: Operation & maintenance services for valve assemblies and related components in a quick watering system, including flow meters and actuators.
  • Estimated Value: ₹4,240,301.82; EMD: ₹84,810.
  • Location: Karbi Anglong, Assam 782441.
  • Contract Duration: Two years with option adjustments up to 25% in quantity or duration per contract terms.
  • Key Tasks: routine service charges for operation, maintenance, and on-demand replacement of critical spare parts; contractor profits included as part of service package.
  • ATC/ATC-like Conditions: bid may include excess settlement up to the specified percentage; mandatory documentation as per terms.
  • No BOQ items specified; actual scope to be defined in contract.

Terms, Conditions & Eligibility

  • EMD: ₹84,810; payment terms to be defined in contract.
  • Delivery/Execution: two-year maintenance period with potential 25% quantity/duration adjustment post-issue.
  • Eligibility: service experience in maintenance of valve assemblies and related hydraulic components; compliance with Railway procurement norms.
  • Special Clauses: excess settlement option enabling additional charges with documented support; bidder must declare applicability during invoicing.
  • Documentation: standard bidder submission documents required as per T&C for NEFR service tenders; OEM authorizations, financials, and experience evidence likely needed.

Key Specifications

  • Valve maintenance and spare parts replacement for pipe line valves and related components

  • Two-year service contract with possible 25% quantity/duration adjustment

  • Excess settlement option up to a specified percentage with supporting documents

  • No explicit BOQ items; scope defined in contract and service orders

Terms & Conditions

  • EMD of ₹84,810 required with bid submission

  • Contract duration of 2 years with 25% adjustment allowance

  • Excess settlement option for additional charges with documentation

Important Clauses

Payment Terms

Details to be defined in contract; EMD to be retained until bid evaluation; service charges payable as per invoicing with possible excess settlement documentation.

Delivery Schedule

Two-year maintenance window starting from contract award with interim service milestones to be defined.

Penalties/Liquidated Damages

Penalties for non-performance or delays to be specified in the contract; SD/LD terms to be confirmed.

Bidder Eligibility

  • Proven experience in maintenance of hydraulic valve assemblies and related components

  • Financial stability evidenced by recent financial statements

  • Compliance with railway tender norms and ability to operate in Assam region

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar valve maintenance projects

4

Financial statements for the last financial year

5

EMD payment proof (DD/online transfer) of ₹84,810

6

Technical bid documents showing capabilities for hydraulic valve maintenance

7

OEM authorizations or proof of capability for parts replacement

8

Any Railway-specific prequalification or tender compliance certificates

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for valve maintenance tender in Karbi Anglong Assam 2025?

Bidders must meet eligibility with railway-compliant experience, submit GST, PAN, financials, EMD ₹84,810, experience certificates, and OEM authorizations. The contract covers maintenance of valves, meters, and actuators for two years; include excess settlement disclosures if applicable and ensure compliance with NEFR procurement norms.

What documents are required for NEFR valve servicing tender submission 2025?

Required documents include GST certificate, PAN, latest financial statements, experience certificates for similar work, EMD proof of ₹84,810, technical bid, OEM authorizations, and anyRailway-specific prequalification certificates; ensure all documents are current and properly notarized where needed.

What are the technical scope and components in this NEFR tender?

Scope includes operation & maintenance of pipe line ball valves, bends, nipples, flow meters, valve actuators, NRV and butterfly valves for quick watering system; replacement of essential spare parts over a two-year period, with possible 25% adjustment in quantity or duration per contract terms.

What are the payment terms and EMD for NEFR valve tender 2025?

EMD amount is ₹84,810; payment terms to be defined in contract. Service charges will be invoiced with potential excess settlement up to a specified percentage; ensure clear invoicing documentation and supporting calculations accompany each claim.

When can contract quantity or duration be adjusted under this tender?

The buyer allows up to 25% increase or decrease in contract quantity or duration at the time of contract issuance; post-issuance, adjustments remain capped at 25% as per option clause.

What standards or compliance are required for NEFR maintenance bids?

Although explicit standards are not listed, bidders should demonstrate railway procurement compliance, experience in hydraulic components, and provide OEM authorizations; ensure readiness to adhere to any IS/ISO or internal NEFR standards as notified during bid.

What is the geographic scope for the NEFR maintenance contract 2025?

The procurement location is Karbi Anglong, Assam 782441; bidders must demonstrate ability to operate within this district and coordinate with NEFR for site access, safety protocols, and local regulatory requirements.

How to submit excess settlement documentation for NEFR tender?

If selecting excess settlement, declare applicability during invoice creation and attach mandatory supporting documents detailing the extra charges; ensure total invoice does not exceed the allowable excess settlement percentage stated in the contract terms.