Indian Army Department of Military Affairs Ballistic Helmet and Tool Sets Procurement Tender 2026 - Central Government

Tender Overview

The Indian Army, under the Department of Military Affairs, invites bids for a bundle of protective and hand-tool items including COMMANDER-S BALLISTIC HELMET S-SMALL, SPANNER SETS, DRIFTS PIN BRASS, PARALLEL 12.5 X 160 MM, HANDLES FILES 90 MM, and BAGS TOOL NO 2. Estimated value and EMD are not disclosed; however, the contract emphasizes non-obsolescence, OEM authorization, and compliance with security procurement norms. A key differentiator is the mandatory Detailed Design Drawings approval process post-award, with a 5-day submission and a 7-day modification cycle, and a potential delivery timeline adjustment for approval delays. The procurement aims to ensure supply aligned with approved designs and non-disruptive performance for central government operations. Location details are not provided in the data, but the scope targets government defense supply channels and OEM-verified products. This tender prioritizes compliance with buyer-issued specifications, and requires NDA and non-disclosure commitments, along with supplier integrity checks. The overall emphasis is on timely fabrication, design conformity, and secure packaging for hazardousItem handling where applicable, with an emphasis on long-term post-award collaboration and traceable supply chain integrity.

Technical Specifications & Requirements

• Product categories: protective helmet, spanner sets, brass drift pins, parallel bars, file handles, and tool bags
• Design approvals: Detailed Design Drawings to be submitted within 5 days of award; approvals or modification lists within 7 days; delivery period may be refixed if drawings are delayed
• OEM/Authorisation: Manufacturer Authorization or OEM authorization certificate required; distributor bids must provide OEM details
• Non-obsolescence: Products must not be obsolete; minimum 1 year residual market life post-bid
• GST: Bidder to confirm GST applicability; reimbursement as per actuals or applicable rates, subject to quoted GST cap
• Documentation: NDA clause and bidder integrity declaration; detailed tender documentation must accompany bid
• Hazard handling: If any hazardous materials are involved, proper packaging, MSDS, batch numbers, and manufacturing dates must be printed on packaging
• Experience: 3 years’ experience in manufacturing/supplying similar products to Central/State Govt or PSUs; contracts to be shown
• Authorization: OEM/Original Service Provider contact details required for authorized distributors
• Delivery/packaging: Ensure secure dispatch with clear labeling and packaging suitable for military logistics
• Testing/QA: No explicit test standards listed; ensure compliance with internal buyer drawings and security requirements
• Warranty/Support: No explicit warranty window stated; supplier to align with buyer-approved designs and terms

Terms, Conditions & Eligibility

• EMD: Not disclosed in data; bidders must prepare as per buyer terms and bank/deposit requirements
• Delivery timeline: Delivery period as per approved drawings; may be adjusted if drawing approval is delayed
• Payment terms: GST handling as per actuals; payment terms not explicitly stated; align with standard Government procurement terms
• Experience criteria: Minimum 3 years of relevant government supply experience; evidence via contracts for each year
• Documentation: OEM authorization, NDA on bidder letterhead, GST and PAN, financial statements, incident-free track record
• Compliance: No end-of-life products; ensure post-sale service capability and non-disclosure adherence
• ** Penalties**: Not explicitly stated; ensure compliance with design approvals and timely delivery as per drawings