East Coast Railway Passenger Car Tender Rayagada Odisha 2026 OEM/Authorized Dealer Required
Progress
Tender Overview
The East Coast Railway invites bids for the procurement of a Passenger Car (Q1) in Rayagada, Odisha (764062) with an estimated value of ₹3,194,000. Scope is limited to the supply of Goods with the condition that only OEM manufacturers or authorized dealers participate. Delivery must be made to the DRM Office, Rayagada; payment is 100% after receipt, inspection, and acceptance by the consignee. Post-receipt inspection will be conducted by the consignee, aligning with railway acceptance practices. A clear emphasis on compliant Make/Model per specification is noted.
Technical Specifications & Requirements
- Product category: Passenger Car (Q1); no BOQ items available.
- Eligibility: bidder must be an OEM or authorized dealer with certificate proving authorization
- Delivery location: DRM Office, Rayagada, Odisha; delivery terms specified by ATC clause
- Inspection: Post Receipt Inspection at consignee site; pre-dispatch inspection not applicable
- Payment terms: 100% payment after receipt and acceptance by consignee; vendor risk shift on acceptance
- Warranty/aftermarket: Not clearly specified in ATC; bidders should confirm during bid submission
Terms, Conditions & Eligibility
- Scope: Only supply of goods; no sub-contracting without buyer consent
- Eligibility: OEM manufacturers or authorized dealers only; must submit OEM authorization certificate
- Delivery Clause: Material to be delivered to DRM Rayagada; ensure strict model alignment
- Payment: 100% upon inspection and acceptance by consignee; no advance payment indicated
- Termination/Liability: Buyer may terminate for non-compliance or delivery failure; contract terms enforceable
- Inspection Authority: Post-receipt inspection by the consignee; adherence to supply terms essential
Key Specifications
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Product/service: Passenger Car (Q1) - OEM or authorized dealer supply
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Quantity/Value: Estimated ₹3,194,000; no BOQ items listed
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Delivery: to DRM Office, Rayagada, Odisha
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Inspection: Post Receipt Inspection at consignee site
-
Payment: 100% after receipt, inspection, and acceptance
Terms & Conditions
-
Key Term 1: OEM or authorized dealer eligibility required for participation
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Key Term 2: 100% payment after inspection and acceptance by consignee
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Key Term 3: Delivery location strictly DRM Rayagada, Odisha
Important Clauses
Payment Terms
100% payment after receipt, inspection and acceptance by consignee
Delivery Schedule
Delivery to DRM Office, Rayagada; Make/Model strictly as per requirement
Penalties/Liquidated Damages
Contractual rights reserved by buyer for non-compliance or late delivery
Bidder Eligibility
-
OEM manufacturers or their authorized dealers only
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Submit certificate proving OEM/authorized dealer status
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Capability to deliver passenger cars meeting regional rail requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
12 months
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Passenger Car (Q1)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Rayagada
Delivery Pincodes
765001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rama Narasimhachari Patnala | 765001,DRM's Office Complex, West Railway Colony, Rayagada, ODISHA-765001 | Rayagada | Odisha | 765001 | 1 | 90 | - |
Authority Records
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Documents 2
GeM-Bidding-9934895.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
5 Updates Update
Extended Deadline
10-Oct-2026, 1:30 pm
Opening Date
11-Oct-2026, 1:30 pm
Update
Update
Extended Deadline
07-Oct-2026, 1:30 pm
Opening Date
08-Oct-2026, 1:30 pm
Update
Update
Extended Deadline
06-Oct-2026, 1:30 pm
Opening Date
07-Oct-2026, 1:30 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization certificate (for non-OEM bidders)
Experience certificates of similar supply (if available)
Financial statements / balance sheet (latest)
Technical bid documents / product specifications compliance
Any other certificates requested in ATC or Corrigendum
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the Passenger Car tender in Rayagada Odisha 2026
Bidders must be OEM manufacturers or their authorized dealers and submit an OEM authorization certificate. Provide GST, PAN, financials, and technical bid documents. The award requires post-receipt inspection and 100% payment after acceptance. Ensure delivery to DRM Rayagada as per ATC terms and offer the specified Make/Model.
What documents are required to participate in this Rayagada tender
Submit GST certificate, PAN card, OEM authorization, and financial statements. Include experience certificates for similar supply if available, plus technical bids and any certificates requested in ATC/Corrigendum. Ensure documentation proves OEM status and capability to deliver the passenger car model specified.
What are the delivery terms for the Rayagada passenger car procurement
Delivery must be made to the DRM Office, Rayagada, Odisha. Respect the Make/Model required by the buyer and coordinate with the ADMM/RGDA contact. The contract allows no pre-dispatch inspection; post-receipt inspection by consignee is mandatory prior to acceptance.
What are the payment terms for this East Coast Railway bid
Payment is 100% after receipt, inspection, and acceptance by the consignee. No advance payment is indicated. Vendors should plan cash flows accordingly and ensure all quality checks are completed to trigger the final payment promptly.
What constitutes eligibility criteria for OEM-based bids in Odisha
Eligibility requires proof of OEM status or authorized dealership, valid GST/PAN, and demonstrated ability to supply passenger cars. Ensure the certificate explicitly confirms dealership rights and include prior experience certificates for similar railway-grade works where available.
What inspection regime applies to the Rayagada tender
Inspection is Post Receipt Inspection at the consignee site for acceptance. Pre-dispatch inspection is not applicable per ATC. Prepare for potential verification of model conformity and documentation before final acceptance and payment processing.
How to ensure compliance with the Make/Model requirement in this tender
Railway reserves the right to bypass models not meeting the desired specifications. Quote the Make/Model strictly as per requirement in the bid. Provide technical data sheets and certification to prove conformity with railway standards for the specified model.