Border Road Organisation Security & Mechanical Parts Tender Arunachal Pradesh 2025 - ISI/ISO Standards & 50% Option Clause
Bid Publish Date
29-Dec-2025, 10:43 am
Bid End Date
12-Jan-2026, 11:00 am
Location
Progress
Quantity
108
Categories
27
Tender Overview
The Border Road Organisation (Department of Defence) invites bids for a package comprising 20 mechanical items such as BEVEL GEAR PINION SET, OIL SEAL, OIL SEAL KIT, SPIDER, SNAP RING, UNIVERSAL JOINT, NUTS and ASSEMBLY components. The procurement is to be delivered to OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG, DIST SIANG, ARUNACHAL PRADESH 791103. The scope centers on replacement/maintenance spares for field workshop gear and excavator attachments, with a notable flexibility clause to adjust quantity up to 50% at contract award and during currency. A shelf-life requirement exists for parts, with a minimum of 2 years and at least 1 year usable on delivery.
Technical Specifications & Requirements
- No explicit technical specifications published; the BOQ lists 20 item categories including various seals, gears, clamps, nuts, bolts, and bushings.
- Key adjacent requirements include Manufacturer Authorization from OEM, PAN and GSTIN copies, cancelled cheque, EFT mandate, and vendor code creation documents.
- Delivery location is fixed at BRO logistics address in Arunachal Pradesh; the option clause allows quantity adjustments up to 50% with delivery-time recalculations. Shelf-life rules specify a minimum 2-year shelf life and minimum 1-year usable life at supply.
- The contract imposes joint liability for subcontractors and permits termination for non-compliance with material terms.
Terms, Conditions & Eligibility
- Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization with OEM details if using an authorized distributor.
- Option clause enables quantity variation by up to 50% and corresponding delivery-time adjustments with a minimum 30-day floor when extended.
- Shelf-life requirements enforce minimum 2-year shelf life for parts and 1-year usable life on delivery.
- No explicit EMD or estimated value provided; bid submission must align with terms for vendor code creation and authorized dealership confirmation.
Key Specifications
-
20 item BOQ list includes BEVEL GEAR PINION SET, OIL SEAL, OIL SEAL KIT, SPIDER, SNAP RING, UNIVERSAL JOINT, NUT, SCREW ALLEN, U CLAMP, ROCK TOOTH, PLOUGH BOLT, NUT HEX, BUSH EXCAVATOR BUCKET
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Shelf life: minimum 2 years; on delivery, at least 1 year usable life
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Delivery address: OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG, DIST SIANG, ARUNACHAL PRADESH 791103
-
Manufacturer Authorization required when bidding via Authorized Distributor/Service Provider
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Option clause allows quantity variation up to 50% during contract and currency; delivery period recalculation formula provided
Terms & Conditions
-
EMD not specified in available data; verify in tender portal
-
50% quantity variation allowed; extended delivery time formula applies
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OEM authorization required for non-manufacturer bids
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Delivery at BRO HQ Arunachal Pradesh only; installation/commissioning at that site where covered
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Shelf-life constraints: 2-year minimum shelf life; 1-year usable at delivery
Important Clauses
Payment Terms
No explicit payment terms published; bidders should expect standard BRO terms and formal contract payment upon delivery and acceptance per supply order
Delivery Schedule
Delivery must commence from the date of final delivery order; option clause may extend up to calculated durations with minimum 30 days
Penalties/Liquidated Damages
Termination rights exist for non-compliance with material terms; liability remains with seller/sub-contractor for contract performance
Bidder Eligibility
-
Submit PAN and GSTIN; provide EFT mandate
-
Provide Manufacturer Authorization where applicable
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Demonstrate ability to meet shelf-life and delivery requirements for field workshop spares
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Comply with OEM/Manufacturer terms and supply to ARUNACHAL PRADESH address
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit , 200183445600,OIL SEAL , 200183447300,A SPIDER , 200183444100,OIL SEAL KIT , 200183444200,SEAL RING , 200183447800,SNAP RING , 200186400500,UNIVERSAL JOINT , 200186401100,NUT , 902510520100,SCREW ALLEN , 200186400300,U CLAMP , 200593425800,ROCK TOOTH , 200526419900,PLOUGH BOLT , 902201223000,NUT HEX 3-4 UNF , 200128600100,TOOTH , 200128600200,SIDE CUTTER LH , 200128600300,SIDE CUTTER RH , 901202000000,NUT HEX , 901221000000,NUT NYLOCK , 901101012150,BOLT HEX , 200129201600,BUSH EXCAVATOR BUCKET
Authority Records
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Documents 4
GeM-Bidding-8770414.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit
BEVEL GEAR PINION SET 213-32 With Shims Kit
200183445600,OIL SEAL
OIL SEAL
200183447300,A SPIDER
A SPIDER
200183444100,OIL SEAL KIT
OIL SEAL KIT
200183444200,SEAL RING
SEAL RING
200183447800,SNAP RING
SNAP RING
200186400500,UNIVERSAL JOINT
UNIVERSAL JOINT
200186401100,NUT
NUT
902510520100,SCREW ALLEN
SCREW ALLEN
200186400300,U CLAMP
U CLAMP
200593425800,ROCK TOOTH
ROCK TOOTH
200526419900,PLOUGH BOLT
PLOUGH BOLT
902201223000,NUT HEX 3-4 UNF
NUT HEX 3-4 UNF
200128600100,TOOTH
TOOTH
200128600200,SIDE CUTTER LH
SIDE CUTTER LH
200128600300,SIDE CUTTER RH
SIDE CUTTER RH
901202000000,NUT HEX
NUT HEX
901221000000,NUT NYLOCK
NUT NYLOCK
901101012150,BOLT HEX
BOLT HEX
200129201600,BUSH EXCAVATOR BUCKET
BUSH EXCAVATOR BUCKET
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit | BEVEL GEAR PINION SET 213-32 With Shims Kit | 1 | pieces | 2ic1072buyer | 30 | |
| 2 | 200183445600,OIL SEAL | OIL SEAL | 1 | pieces | 2ic1072buyer | 30 | |
| 3 | 200183447300,A SPIDER | A SPIDER | 2 | pieces | 2ic1072buyer | 30 | |
| 4 | 200183444100,OIL SEAL KIT | OIL SEAL KIT | 1 | pieces | 2ic1072buyer | 30 | |
| 5 | 200183444200,SEAL RING | SEAL RING | 2 | pieces | 2ic1072buyer | 30 | |
| 6 | 200183447800,SNAP RING | SNAP RING | 4 | pieces | 2ic1072buyer | 30 | |
| 7 | 200186400500,UNIVERSAL JOINT | UNIVERSAL JOINT | 2 | pieces | 2ic1072buyer | 30 | |
| 8 | 200186401100,NUT | NUT | 8 | pieces | 2ic1072buyer | 30 | |
| 9 | 902510520100,SCREW ALLEN | SCREW ALLEN | 8 | pieces | 2ic1072buyer | 30 | |
| 10 | 200186400300,U CLAMP | U CLAMP | 4 | pieces | 2ic1072buyer | 30 | |
| 11 | 200593425800,ROCK TOOTH | ROCK TOOTH | 9 | pieces | 2ic1072buyer | 30 | |
| 12 | 200526419900,PLOUGH BOLT | PLOUGH BOLT | 18 | pieces | 2ic1072buyer | 30 | |
| 13 | 902201223000,NUT HEX 3-4 UNF | NUT HEX 3-4 UNF | 18 | pieces | 2ic1072buyer | 30 | |
| 14 | 200128600100,TOOTH | TOOTH | 4 | pieces | 2ic1072buyer | 30 | |
| 15 | 200128600200,SIDE CUTTER LH | SIDE CUTTER LH | 1 | pieces | 2ic1072buyer | 30 | |
| 16 | 200128600300,SIDE CUTTER RH | SIDE CUTTER RH | 1 | pieces | 2ic1072buyer | 30 | |
| 17 | 901202000000,NUT HEX | NUT HEX | 16 | pieces | 2ic1072buyer | 30 | |
| 18 | 901221000000,NUT NYLOCK | NUT NYLOCK | 2 | pieces | 2ic1072buyer | 30 | |
| 19 | 901101012150,BOLT HEX | BOLT HEX | 2 | pieces | 2ic1072buyer | 30 | |
| 20 | 200129201600,BUSH EXCAVATOR BUCKET | BUSH EXCAVATOR BUCKET | 4 | pieces | 2ic1072buyer | 30 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate certified by Bank
Manufacturer Authorization/OEM authorization (for Authorized Distributors)
Vendor code creation documents
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGROHA INTERNATIONAL Under PMA | - | 08-01-2026 19:27:38 | |
| 2 | ASCENT ENGINEERS Under PMA | - | 30-12-2025 12:38:58 | |
| 3 | Cee Jay Associates Under PMA | - | 10-01-2026 17:40:00 | |
| 4 | ESKAY TRADING CORPORATION Under PMA | - | 06-01-2026 18:57:46 | |
| 5 | GARGA'S INTERNATIONAL Under PMA | - | 09-01-2026 19:15:15 | |
| 6 | K R. TRADE & AGENCIES Under PMA | - | 10-01-2026 17:28:04 | |
| 7 | M/S DELHI BEARING CO Under PMA | - | 10-01-2026 16:34:20 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ASCENT ENGINEERS(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 | |
| L2 | GARGA'S INTERNATIONAL (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 | |
| L3 | AGROHA INTERNATIONAL (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 | |
| L4 | M/S DELHI BEARING CO (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 | |
| L5 | ESKAY TRADING CORPORATION (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 | |
| L6 | K R. TRADE & AGENCIES (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 | |
| L7 | Cee Jay Associates (MII) Under PMA | Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834 |
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for the BRO Arunachal Pradesh mechanical parts tender 2025?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate, plus Manufacturer Authorization if bidding through an Authorized Distributor. Ensure OEM details are supplied and vendor code is created prior to submission. The tender requires delivery to HQ 1072 Field Workshop, Boleng, Arunaachal Pradesh.
What documents are required for BRO field workshop spare parts tender submission?
Required documents include PAN, GSTIN, Cancelled cheque, EFT Mandate, and Manufacturer Authorization with OEM contact details. Also provide vendor code creation documents. Ensure all documents are certified and legible forBid evaluation by BRO.
What is the scope of the 50% option clause in this tender?
The purchaser may increase or decrease the quantity by up to 50% at contract placement and during the currency of the contract. Delivery period adjusts proportionally using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What shelf-life requirements apply to BRO mechanical spares for Arunachal Pradesh delivery?
Parts must have a minimum 2-year shelf life, with at least 1-year usable life available on the date of supply. This ensures operational readiness for field workshop repairs at the Boleng facility.
Where is the delivery location for the BRO Arunachal Pradesh tender?
Delivery must be made to OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG, DIST SIANG, ARUNACHAL PRADESH, PIN 791103, for installation and commissioning as applicable.
Are OEM authorizations mandatory for participating suppliers?
Yes. If bidding through an Authorized Distributor/Service Provider, an OEM Authorization/Certificate detailing distributor details, including name, designation, address, email, and phone, must accompany the bid.
What items are included in the BRO BOQ for this tender?
The BOQ includes 20 item categories such as BEVEL GEAR PINION SET, OIL SEAL, OIL SEAL KIT, SPIDER, SNAP RING, UNIVERSAL JOINT, NUTS, SCREW ALLEN, U CLAMP, ROCK TOOTH, PLOUGH BOLT, NUT HEX, and BUSH EXCAVATOR BUCKET.
What are the key eligibility criteria for BRO procurement 2025?
Eligibility includes compliance with OEM authorization requirements, valid PAN and GSTIN, ability to meet shelf-life constraints, delivery capability to ARUNACHAL PRADESH, and adherence to the option clause for quantity adjustments.
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Documents 4
GeM-Bidding-8770414.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS