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Border Road Organisation Security & Mechanical Parts Tender Arunachal Pradesh 2025 - ISI/ISO Standards & 50% Option Clause

Bid Publish Date

29-Dec-2025, 10:43 am

Bid End Date

12-Jan-2026, 11:00 am

Location

UPPER SIANG , ARUNACHAL PRADESH

Progress

Issue29-Dec-2025, 10:43 am
Technical01-Aug-2026, 7:27 pm
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

108

Categories 27

WORM PUMPS BUCKET BOLT HEX AGRICULTURE IMPLEMENT HYDRAULIC SHOVEL AGRICULTURAL EQUIPMENT RING HYDRAULIC CYLINDER EXCAVATOR PILLOW BLOCK AIR PREHEATER BASKET NUTS MISCELLANEOUS FASTENERS FILTER RETAINERS GEAR AGRICULTURAL MACHINERY BEARINGS BUSHINGS AND GEARS CENTRIFUGAL MACHINE ELECTRIC ROPE SHOVEL EARTH MOVING BEARING NUTS CUTTER BUSH HYDRAULIC PART LOADER BEVEL GEAR EARTH MOVER

Tender Overview

The Border Road Organisation (Department of Defence) invites bids for a package comprising 20 mechanical items such as BEVEL GEAR PINION SET, OIL SEAL, OIL SEAL KIT, SPIDER, SNAP RING, UNIVERSAL JOINT, NUTS and ASSEMBLY components. The procurement is to be delivered to OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG, DIST SIANG, ARUNACHAL PRADESH 791103. The scope centers on replacement/maintenance spares for field workshop gear and excavator attachments, with a notable flexibility clause to adjust quantity up to 50% at contract award and during currency. A shelf-life requirement exists for parts, with a minimum of 2 years and at least 1 year usable on delivery.

Technical Specifications & Requirements

  • No explicit technical specifications published; the BOQ lists 20 item categories including various seals, gears, clamps, nuts, bolts, and bushings.
  • Key adjacent requirements include Manufacturer Authorization from OEM, PAN and GSTIN copies, cancelled cheque, EFT mandate, and vendor code creation documents.
  • Delivery location is fixed at BRO logistics address in Arunachal Pradesh; the option clause allows quantity adjustments up to 50% with delivery-time recalculations. Shelf-life rules specify a minimum 2-year shelf life and minimum 1-year usable life at supply.
  • The contract imposes joint liability for subcontractors and permits termination for non-compliance with material terms.

Terms, Conditions & Eligibility

  • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization with OEM details if using an authorized distributor.
  • Option clause enables quantity variation by up to 50% and corresponding delivery-time adjustments with a minimum 30-day floor when extended.
  • Shelf-life requirements enforce minimum 2-year shelf life for parts and 1-year usable life on delivery.
  • No explicit EMD or estimated value provided; bid submission must align with terms for vendor code creation and authorized dealership confirmation.

Key Specifications

  • 20 item BOQ list includes BEVEL GEAR PINION SET, OIL SEAL, OIL SEAL KIT, SPIDER, SNAP RING, UNIVERSAL JOINT, NUT, SCREW ALLEN, U CLAMP, ROCK TOOTH, PLOUGH BOLT, NUT HEX, BUSH EXCAVATOR BUCKET

  • Shelf life: minimum 2 years; on delivery, at least 1 year usable life

  • Delivery address: OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG, DIST SIANG, ARUNACHAL PRADESH 791103

  • Manufacturer Authorization required when bidding via Authorized Distributor/Service Provider

  • Option clause allows quantity variation up to 50% during contract and currency; delivery period recalculation formula provided

Terms & Conditions

  • EMD not specified in available data; verify in tender portal

  • 50% quantity variation allowed; extended delivery time formula applies

  • OEM authorization required for non-manufacturer bids

  • Delivery at BRO HQ Arunachal Pradesh only; installation/commissioning at that site where covered

  • Shelf-life constraints: 2-year minimum shelf life; 1-year usable at delivery

Important Clauses

Payment Terms

No explicit payment terms published; bidders should expect standard BRO terms and formal contract payment upon delivery and acceptance per supply order

Delivery Schedule

Delivery must commence from the date of final delivery order; option clause may extend up to calculated durations with minimum 30 days

Penalties/Liquidated Damages

Termination rights exist for non-compliance with material terms; liability remains with seller/sub-contractor for contract performance

Bidder Eligibility

  • Submit PAN and GSTIN; provide EFT mandate

  • Provide Manufacturer Authorization where applicable

  • Demonstrate ability to meet shelf-life and delivery requirements for field workshop spares

  • Comply with OEM/Manufacturer terms and supply to ARUNACHAL PRADESH address

Documents 4

GeM-Bidding-8770414.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit BEVEL GEAR PINION SET 213-32 With Shims Kit 1 pieces 2ic1072buyer 30
2 200183445600,OIL SEAL OIL SEAL 1 pieces 2ic1072buyer 30
3 200183447300,A SPIDER A SPIDER 2 pieces 2ic1072buyer 30
4 200183444100,OIL SEAL KIT OIL SEAL KIT 1 pieces 2ic1072buyer 30
5 200183444200,SEAL RING SEAL RING 2 pieces 2ic1072buyer 30
6 200183447800,SNAP RING SNAP RING 4 pieces 2ic1072buyer 30
7 200186400500,UNIVERSAL JOINT UNIVERSAL JOINT 2 pieces 2ic1072buyer 30
8 200186401100,NUT NUT 8 pieces 2ic1072buyer 30
9 902510520100,SCREW ALLEN SCREW ALLEN 8 pieces 2ic1072buyer 30
10 200186400300,U CLAMP U CLAMP 4 pieces 2ic1072buyer 30
11 200593425800,ROCK TOOTH ROCK TOOTH 9 pieces 2ic1072buyer 30
12 200526419900,PLOUGH BOLT PLOUGH BOLT 18 pieces 2ic1072buyer 30
13 902201223000,NUT HEX 3-4 UNF NUT HEX 3-4 UNF 18 pieces 2ic1072buyer 30
14 200128600100,TOOTH TOOTH 4 pieces 2ic1072buyer 30
15 200128600200,SIDE CUTTER LH SIDE CUTTER LH 1 pieces 2ic1072buyer 30
16 200128600300,SIDE CUTTER RH SIDE CUTTER RH 1 pieces 2ic1072buyer 30
17 901202000000,NUT HEX NUT HEX 16 pieces 2ic1072buyer 30
18 901221000000,NUT NYLOCK NUT NYLOCK 2 pieces 2ic1072buyer 30
19 901101012150,BOLT HEX BOLT HEX 2 pieces 2ic1072buyer 30
20 200129201600,BUSH EXCAVATOR BUCKET BUSH EXCAVATOR BUCKET 4 pieces 2ic1072buyer 30

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Manufacturer Authorization/OEM authorization (for Authorized Distributors)

6

Vendor code creation documents

Technical Results

S.No Seller Item Date Status
1AGROHA INTERNATIONAL   Under PMA-08-01-2026 19:27:38Qualified
2ASCENT ENGINEERS   Under PMA-30-12-2025 12:38:58Qualified
3Cee Jay Associates   Under PMA-10-01-2026 17:40:00Qualified
4ESKAY TRADING CORPORATION   Under PMA-06-01-2026 18:57:46Qualified
5GARGA'S INTERNATIONAL   Under PMA-09-01-2026 19:15:15Qualified
6K R. TRADE & AGENCIES   Under PMA-10-01-2026 17:28:04Qualified
7M/S DELHI BEARING CO   Under PMA-10-01-2026 16:34:20Qualified

Financial Results

Rank Seller Price Item
L1ASCENT ENGINEERS(MSE,MII)( MSE Social Category:General )    Under PMA₹1,37,914Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834
L2GARGA'S INTERNATIONAL (MSE,MII)( MSE Social Category:General )    Under PMA₹1,55,482Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834
L3AGROHA INTERNATIONAL (MSE,MII)( MSE Social Category:General )    Under PMA₹1,58,880Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834
L4M/S DELHI BEARING CO (MSE,MII)( MSE Social Category:General )    Under PMA₹1,60,649Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834
L5ESKAY TRADING CORPORATION (MSE,MII)( MSE Social Category:General )    Under PMA₹1,61,354Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834
L6K R. TRADE & AGENCIES (MSE,MII)( MSE Social Category:General )    Under PMA₹1,74,569Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834
L7Cee Jay Associates (MII)   Under PMA₹1,82,288Item Categories : 200183444500-956700005300,BEVEL GEAR PINION SET 213-32 With Shims Kit,200183445600,OIL SEAL,2001834

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for the BRO Arunachal Pradesh mechanical parts tender 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate, plus Manufacturer Authorization if bidding through an Authorized Distributor. Ensure OEM details are supplied and vendor code is created prior to submission. The tender requires delivery to HQ 1072 Field Workshop, Boleng, Arunaachal Pradesh.

What documents are required for BRO field workshop spare parts tender submission?

Required documents include PAN, GSTIN, Cancelled cheque, EFT Mandate, and Manufacturer Authorization with OEM contact details. Also provide vendor code creation documents. Ensure all documents are certified and legible forBid evaluation by BRO.

What is the scope of the 50% option clause in this tender?

The purchaser may increase or decrease the quantity by up to 50% at contract placement and during the currency of the contract. Delivery period adjusts proportionally using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What shelf-life requirements apply to BRO mechanical spares for Arunachal Pradesh delivery?

Parts must have a minimum 2-year shelf life, with at least 1-year usable life available on the date of supply. This ensures operational readiness for field workshop repairs at the Boleng facility.

Where is the delivery location for the BRO Arunachal Pradesh tender?

Delivery must be made to OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG, DIST SIANG, ARUNACHAL PRADESH, PIN 791103, for installation and commissioning as applicable.

Are OEM authorizations mandatory for participating suppliers?

Yes. If bidding through an Authorized Distributor/Service Provider, an OEM Authorization/Certificate detailing distributor details, including name, designation, address, email, and phone, must accompany the bid.

What items are included in the BRO BOQ for this tender?

The BOQ includes 20 item categories such as BEVEL GEAR PINION SET, OIL SEAL, OIL SEAL KIT, SPIDER, SNAP RING, UNIVERSAL JOINT, NUTS, SCREW ALLEN, U CLAMP, ROCK TOOTH, PLOUGH BOLT, NUT HEX, and BUSH EXCAVATOR BUCKET.

What are the key eligibility criteria for BRO procurement 2025?

Eligibility includes compliance with OEM authorization requirements, valid PAN and GSTIN, ability to meet shelf-life constraints, delivery capability to ARUNACHAL PRADESH, and adherence to the option clause for quantity adjustments.