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South Eastern Coalfields Limited Office Supplies Tender Baikunthpur 2025 ISI/AAA Compliance

Bid Publish Date

18-Oct-2025, 1:18 pm

Bid End Date

03-Nov-2025, 1:00 pm

EMD

₹17,638

Value

₹25,08,110

Progress

Issue18-Oct-2025, 1:18 pm
AwardPending
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Quantity

31161

Category

Box File

Bid Type

Two Packet Bid

Categories 22

Tender Overview

South Eastern Coalfields Limited invites bids for a broad range of office supplies and stationery including file, folder, envelope, paper, pens, staplers, clipboards, whiteboards, and related items. Estimated value is ₹25,08,110 with an EMD of ₹17,638. Scope is strictly supply of goods to consignees; multiple line items total 85 listed categories. Tender emphasizes a flexible quantity option up to 25% increase/decrease and a delivery framework tied to contract milestones, with risk-sharing on schedule during currency. This procurement targets reliable, India-based after-sales support, centralized supply chain capability, and robust documentation with GST alignment. Unique aspect: broad catalog coverage within a single tender, demanding OEM/brand-agnostic but compliant supply readiness and post-sale service readiness in India. The Baikunthpur/SECL context implies procurement for centralized coalfield offices, requiring timely delivery to consignee locations and documented warranty coverage.

Technical Specifications & Requirements

  • Product categories include: Box File, File Board, Tag File, Clip File, Dak File, Clip Board, Plastic folders, Envelopes (A4, FS, Small/Medium/Large), Damper Pads, Note Pads, Sticky Notes, Glue, Paper, Pencils, Colour Pencils, Erasers, Sharpeners, Pens (blue/black/red), Whiteboard Markers, Duster, Dustbin, Highlighters, Scissors, Stamp Pads, Calculators, Scales, Punching Machines, Rulers, Whiteboards, Pencil sets, Tape, Cutter, and related office accessories.
  • Estimated value: ₹25,08,110; EMD: ₹17,638 via Demand Draft payable to SECL Baikunthpur (SBI Baikunthpur). GST as applicable; reimbursement not to exceed quoted rate. Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery. Service network in India for installation, commissioning, training, troubleshooting, and maintenance must be disclosed with local centers.
  • Delivery terms: Option to increase quantity up to 25%; delivery period follows original dates with extension formula; delivery time computed as per (increase/original) × original period, minimum 30 days. Supplier to ensure hard copy EMD delivery within 5 days of bid end/opening.
  • Documentation: Bidders must upload all mandatory certificates; GST compliance cycle to be confirmed by bidder; forms, bid security, and technical compliance as per ATC.

Terms & Eligibility

  • EMD: ₹17,638 via Account Payee DD in favor of SECL Baikunthpur, with scanned DD proof uploaded.
  • Scope: Only supply of goods; no works/services scope.
  • Warranty: 1 year on goods; post-sale service capability and local service centers must be provided. OEM warranties must accompany delivery.
  • GST: GST as applicable; reimbursement up to actuals or quoted rate, whichever is lower.
  • Delivery & Penalties: Option clause allows quantity adjustments; no explicit LD stated beyond standard procurement terms; ensure timely delivery to consignee locations.
  • Submission: Upload all certificates, ATC, corrigenda; ensure hardcopy EMD delivery within 5 days of bid end/opening.

Key Specifications

  • 85 item catalog covering office stationery and related consumables

  • Estimated value ₹25,08,110; EMD ₹17,638

  • Delivery extension formula: (Increase quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Warranty: 1 year from final acceptance; OEM warranty certificates required

Terms & Conditions

  • EMD must be submitted via DD in favor of SECL Baikunthpur; scanned DD proof to be uploaded

  • Scope limited to supply of goods (no installation) with 1-year warranty

  • Quantity may vary by up to 25% during contract; delivery period adjustments apply

Important Clauses

Payment Terms

GST as applicable; reimbursement at actuals or quoted rate; payment terms not explicitly stated; ensure compliance with standard SECL practices

Delivery Schedule

Option to increase quantity up to 25%; delivery period calculated with minimum 30 days based on original schedule

Penalties/Liquidated Damages

Not explicitly specified; bidders should assume standard SECL LD policies and ensure timely delivery to consignee locations

Bidder Eligibility

  • Experience in supplying broad office stationery to government or large enterprises

  • Valid GST registration and financial turnover stability

  • Ability to provide OEM authorizations and after-sales service network in India

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Box File , File Board , Tag File , Clip File , Dak File , Clip Board , Plastic folder , Tag Small Size , Tag Big Size , White Thread , Carbon Blue , Stapler Small Size , Stapler Small Size HP 45 , Stapler Big Size 24 6 , Stapler Pin No 101M , Stapler Pin No 24 6 1M , Gems Clip , Paper Pin T Shape , Push Pin , Paper Pin magnetic Holder , All Pin 12 Nos Per Pkt , Pin Remover , Binder Clip 19mm 12 Pcs per Pack , Register 100 Pages , Register 144 Pages , Register 180 Pages , Register 192 Pages , Register 200 Pages , Register 288 Pages , Register 300 Pages , Register 360 Pages , Envolpe Big Size 11point 02 inch x 4 point 92inch , Envolpe Medium Size 8 point 85 x 3 point 93inch , Envolpe Small Size 5 point 90 inch x 3 point 34inch , Envolpe A4 Size , Envolpe FS Size , Damper Pad , Writing Note Pad , Peon Book , Sticky Notes Small , Sticky Notes Big , Gum 500 ml , Glue Stick , Plain Paper A4 Size 75 GSM White Colour , Plain Paper FS Size , Note Sheet Paper Green Colour A4 Size , Paper Weight , Chalk Box White Colour , Pencil each pkt 10 Nos , Colour Pencil each pkt 12 Colour , Eraser each pkt 10 Nos , Sharpener , Pen 20 Pcs Per Packet Blue Colour , Pen 20 Pcs Per Packet Black Colour , Pen 20 Pcs Per Packet Red Colour , White Board Marker Pen Blue Color , White Board Marker Pen Black Color , White Board Marker Pen Green Color , White Board Marker Pen Red Color , White Board Duster , Cloth Duster , Dustbin , Pen Highliter Set of 3 , Sketch Pen Set of 12 Multi color , Scale Big 12 Inch , Scale Small 6 Inch , White Board With Duster Meduim Size , Paper Cutter Knife , Poker , Whitener , Pocket Dairy Small , Table Tray , Tape Dispenser 1 Inch , 4 Inch Brown Tape , 1 Inch Colour Tape Red Brown Yellow , Scissor Meduim Size , Stamp Pad Meduim Size , Stamp Pad Ink 100 ml , Calculator 12 Digit , Survey Scle 1 100 , Set Squire Big , Set Squire Small , Punching Machine Double Hole DP 600 , Punching Machine Single Hole , Punching Machine Big Size DP 700

Authority Records

MINISTRY OF COALCOAL INDIA LIMITEDSOUTH EASTERN COALFIELDS LIMITED

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Documents 4

GeM-Bidding-8491200.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 85 Items Sign in for GEM prices

#1

Box File

Box File

733 nos Delivery: 60 days
#2

File Board

File Board

1,080 nos Delivery: 60 days
#3

Tag File

Tag File

2,924 nos Delivery: 60 days
#4

Clip File

Clip File

2,293 nos Delivery: 60 days
#5

Dak File

Dak File

383 nos Delivery: 60 days
#6

Clip Board

Clip Board

470 nos Delivery: 60 days
#7

Plastic folder

Plastic folder

659 nos Delivery: 60 days
#8

Tag Small Size

Tag Small Size

440 bundle Delivery: 60 days
#9

Tag Big Size

Tag Big Size

340 bundle Delivery: 60 days
#10

White Thread

White Thread

191 bundle Delivery: 60 days
#11

Carbon Blue

Carbon Blue

111 pkt Delivery: 60 days
#12

Stapler Small Size

Stapler Small Size

104 nos Delivery: 60 days
#13

Stapler Small Size HP 45

Stapler Small Size HP 45

99 nos Delivery: 60 days
#14

Stapler Big Size 24 6

Stapler Big Size 24 6

85 nos Delivery: 60 days
#15

Stapler Pin No 101M

Stapler Pin No 101M

524 box Delivery: 60 days
#16

Stapler Pin No 24 6 1M

Stapler Pin No 24 6 1M

417 box Delivery: 60 days
#17

Gems Clip

Gems Clip

166 pkt Delivery: 60 days
#18

Paper Pin T Shape

Paper Pin T Shape

237 box Delivery: 60 days
#19

Push Pin

Push Pin

132 pkt Delivery: 60 days
#20

Paper Pin magnetic Holder

Paper Pin magnetic Holder

101 nos Delivery: 60 days
#21

All Pin 12 Nos Per Pkt

All Pin 12 Nos Per Pkt

99 pkt Delivery: 60 days
#22

Pin Remover

Pin Remover

79 nos Delivery: 60 days
#23

Binder Clip 19mm 12 Pcs per Pack

Binder Clip 19mm 12 Pcs per Pack

741 nos Delivery: 60 days
#24

Register 100 Pages

Register 100 Pages

330 nos Delivery: 60 days
#25

Register 144 Pages

Register 144 Pages

281 nos Delivery: 60 days
#26

Register 180 Pages

Register 180 Pages

201 nos Delivery: 60 days
#27

Register 192 Pages

Register 192 Pages

211 nos Delivery: 60 days
#28

Register 200 Pages

Register 200 Pages

237 nos Delivery: 60 days
#29

Register 288 Pages

Register 288 Pages

260 nos Delivery: 60 days
#30

Register 300 Pages

Register 300 Pages

188 nos Delivery: 60 days
#31

Register 360 Pages

Register 360 Pages

296 nos Delivery: 60 days
#32

Envolpe Big Size 11point 02 inch x 4 point 92inch

Envolpe Big Size 11point 02 inch x 4 point 92inch

1,556 nos Delivery: 60 days
#33

Envolpe Medium Size 8 point 85 x 3 point 93inch

Envolpe Medium Size 8 point 85 x 3 point 93inch

2,534 nos Delivery: 60 days
#34

Envolpe Small Size 5 point 90 inch x 3 point 34inch

Envolpe Small Size 5 point 90 inch x 3 point 34inch

1,625 nos Delivery: 60 days
#35

Envolpe A4 Size

Envolpe A4 Size

1,211 nos Delivery: 60 days
#36

Envolpe FS Size

Envolpe FS Size

839 nos Delivery: 60 days
#37

Damper Pad

Damper Pad

87 nos Delivery: 60 days
#38

Writing Note Pad

Writing Note Pad

1,900 nos Delivery: 60 days
#39

Peon Book

Peon Book

60 nos Delivery: 60 days
#40

Sticky Notes Small

Sticky Notes Small

261 pkt Delivery: 60 days
#41

Sticky Notes Big

Sticky Notes Big

228 pkt Delivery: 60 days
#42

Gum 500 ml

Gum 500 ml

82 bottle Delivery: 60 days
#43

Glue Stick

Fevi Stick Glue Stick

243 nos Delivery: 60 days
#44

Plain Paper A4 Size 75 GSM White Colour

Plain Paper A4 Size 75 GSM White Colour

1,343 nos rim Delivery: 60 days
#45

Plain Paper FS Size

Plain Paper FS Size

128 nos rim Delivery: 60 days
#46

Note Sheet Paper Green Colour A4 Size

Note Sheet Paper Green Colour A4 Size

115 nos rim Delivery: 60 days
#47

Paper Weight

Paper Weight

333 nos Delivery: 60 days
#48

Chalk Box White Colour

Chalk Box White Colour

89 nos Delivery: 60 days
#49

Pencil each pkt 10 Nos

Pencil each pkt 10 Nos

144 pkt Delivery: 60 days
#50

Colour Pencil each pkt 12 Colour

Colour Pencil each pkt 12 Colour

89 pkt Delivery: 60 days
#51

Eraser each pkt 10 Nos

Eraser each pkt 10 Nos

108 pkt Delivery: 60 days
#52

Sharpener

Sharpener

145 nos Delivery: 60 days
#53

Pen 20 Pcs Per Packet Blue Colour

Pen 20 Pcs Per Packet Blue Colour

197 pkt Delivery: 60 days
#54

Pen 20 Pcs Per Packet Black Colour

Pen 20 Pcs Per Packet Black Colour

173 pkt Delivery: 60 days
#55

Pen 20 Pcs Per Packet Red Colour

Pen 20 Pcs Per Packet Red Colour

149 pkt Delivery: 60 days
#56

White Board Marker Pen Blue Color

White Board Marker Pen Blue Color

194 nos Delivery: 60 days
#57

White Board Marker Pen Black Color

White Board Marker Pen Black Color

171 nos Delivery: 60 days
#58

White Board Marker Pen Green Color

White Board Marker Pen Green Color

82 nos Delivery: 60 days
#59

White Board Marker Pen Red Color

White Board Marker Pen Red Color

93 nos Delivery: 60 days
#60

White Board Duster

White Board Duster

27 nos Delivery: 60 days
#61

Cloth Duster

Cloth Duster

51 nos Delivery: 60 days
#62

Dustbin

Dustbin

141 nos Delivery: 60 days
#63

Pen Highliter Set of 3

Pen Highliter Set of 3

163 pkt Delivery: 60 days
#64

Sketch Pen Set of 12 Multi color

Sketch Pen Set of 12 Multi color

101 pkt Delivery: 60 days
#65

Scale Big 12 Inch

Scale Big 12 Inch

127 nos Delivery: 60 days
#66

Scale Small 6 Inch

Scale Small 6 Inch

93 nos Delivery: 60 days
#67

White Board With Duster Meduim Size

White Board With Duster Meduim Size

27 nos Delivery: 60 days
#68

Paper Cutter Knife

Paper Cutter Knife

85 nos Delivery: 60 days
#69

Poker

Poker

159 nos Delivery: 60 days
#70

Whitener

Whitener

194 nos Delivery: 60 days
#71

Pocket Dairy Small

Pocket Dairy Small

224 nos Delivery: 60 days
#72

Table Tray

Table Tray

164 nos Delivery: 60 days
#73

Tape Dispenser 1 Inch

Tape Dispenser 1 Inch

73 nos Delivery: 60 days
#74

4 Inch Brown Tape

4 Inch Brown Tape

119 nos Delivery: 60 days
#75

1 Inch Colour Tape Red Brown Yellow

1 Inch Colour Tape Red Brown Yellow

95 nos Delivery: 60 days
#76

Scissor Meduim Size

Scissor Meduim Size

75 nos Delivery: 60 days
#77

Stamp Pad Meduim Size

Stamp Pad Meduim Size

183 nos Delivery: 60 days
#78

Stamp Pad Ink 100 ml

Stamp Pad Ink 100 ml

111 bottle Delivery: 60 days
#79

Calculator 12 Digit

Calculator 12 Digit

110 nos Delivery: 60 days
#80

Survey Scle 1 100

Survey Scle 1 100

9 nos Delivery: 60 days
#81

Set Squire Big

Set Squire Big

14 nos Delivery: 60 days
#82

Set Squire Small

Set Squire Small

11 nos Delivery: 60 days
#83

Punching Machine Double Hole DP 600

Punching Machine Double Hole DP 600

89 nos Delivery: 60 days
#84

Punching Machine Single Hole

Punching Machine Single Hole

76 nos Delivery: 60 days
#85

Punching Machine Big Size DP 700

Punching Machine Big Size DP 700

49 nos Delivery: 60 days

🤖 AI-Powered Bidder Prediction

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar office supplies procurement

4

Financial statements (audited if available)

5

EMD/Bank guarantee via Demand Draft in favor of SECL Baikunthpur

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable)

8

ISO/other certifications relevant to product category (if provided)

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for the office supplies tender in Baikunthpur 2025 SECL?

Bidders must submit a complete bid with EMD ₹17,638 via Demand Draft in favor of SECL Baikunthpur (SBI Baikunthpur) and upload GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance. Include 1-year warranty documentation and service-capability details; ensure hard copy delivery within 5 days of bid end date. Follow ATC and corrigenda.

What documents are required for SECL Baikunthpur office supplies bid 2025?

Required documents include GST registration, PAN, audited financial statements, experience certificates for similar procurement, EMD DD proof, technical bid, OEM authorization (if any), and any ISO/other certifications relevant to office stationery categories. Upload all certificates as per T&C and ATC; ensure originals for cross-check.

What are the key technical specifications for the SECL 2025 office supplies tender?

Tender lists 85 items including file folders, envelopes, paper, pens, staplers, whiteboard markers, scissors, cutters, punchers, scales, and related accessories. While no numeric product specs are given, bidders must ensure ISI/ISO/NABL-equivalent quality where applicable and provide OEM warranties with service centers across India.

What is the EMD amount and its payment method for the SECL tender?

EMD is ₹17,638 and payable via an Account Payee Demand Draft in favor of SECL Baikunthpur, drawn on SBI Baikunthpur. Scanned DD proof must be uploaded with the bid; hard copy required within 5 days after bid end/opening. No alternative payment mode is specified.

What is the delivery flexibility for SECL office supplies procurement 2025?

The purchaser may adjust quantity by up to 25% of bid quantity during contract, and up to 25% during the currency at contracted rates. Delivery period extension uses formula: (Increase ÷ Original) × Original period, minimum 30 days; delivery begins from the last date of the original delivery order.

What warranty and after-sales support are required for the SECL bid 2025?

Warranty: 1 year from final acceptance or post-installation testing, with OEM warranty certificates submitted at delivery. Vendor must have established installation, commissioning, training, troubleshooting, and maintenance service network in India; provide service centers near consignee destinations in the bid.

What GST considerations apply to the SECL Baikunthpur office supplies tender?

GST will be reimbursed as per actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Bidders must determine applicable GST themselves; SECL will not assume responsibility for rate changes, ensuring compliance with export/import or intra-state rules as per location.

Are OEM authorizations required for SECL office supplies bid 2025?

Yes, OEM authorizations are required if the bidding firm is not the OEM. Submit OEM authorization certificates with technical bid; if not applicable, provide alternative evidence of authorized supply arrangement and after-sales support coverage, including service centers and regional distributors.