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Kendriya Vidyalaya Sangathan Facility Management Service Tender Gonda Uttar Pradesh 2025 - IS Version 2

Bid Publish Date

22-Dec-2025, 11:20 am

Bid End Date

12-Jan-2026, 11:00 am

EMD

₹5,000

Value

₹13,97,039

Location

GONDA , UTTAR PRADESH

Progress

Issue22-Dec-2025, 11:20 am
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Kendriya Vidyalaya Sangathan procurement
  • • Facility Management Service Version 2
  • • Phased quantity/term adjustment up to 25%
  • • Salary payment obligation by service provider with PF/ESIC documentation
  • • Mandatory ATC-compliant certificates and SOW attachment
  • • Gonda, Uttar Pradesh bid location; estimated value ₹1,397,038.50

Categories 6

OFFICE MANAGEMENT FACILITY SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT HOSPITALITY RELATED SERVICES REAL ESTATE SERVICE

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for Facility Management Service - Manpower based (Version 2) covering Hospitality, Housekeeping, Security, Skilled and Unskilled staffing at the Gonda, Uttar Pradesh location. The estimated contract value is ₹1,397,038.50 with an EMD of ₹5,000. The buyer reserves the right to adjust contract quantity or duration up to 25% before award and again after award, with bidders obliged to accept revised terms. The scope emphasizes service provider payroll responsibility and compliance with statutory requirements as part of the tender ATC provisions. Submissions should include the ATC-documented certificates and any SOW attachments to qualify for evaluation.

Technical Specifications & Requirements

  • Categoryscope: Facility Management Service via manpower (Version 2) including Hospitality; Housekeeping; Security; Skilled; Unskilled staffing.
  • Estimated value: ₹1,397,038.50; EMD: ₹5,000.
  • No detailed BOQ items available; references to a SOW file attachment and an ATC document indicate mandatory compliance with posted terms.
  • Payment mechanics require the service provider to disburse salaries to deployed staff first, then claim from the Buyer along with statutory documents like PF/ESIC and bank statements.
  • IT/Compliance notes imply certificate uploads are mandatory for bid qualification.

Terms & Eligibility

  • EMD: ₹5,000; must be submitted per tender rules.
  • Salary payment obligation: Service provider pays staff first, with subsequent claim against Buyer (plus statutory documents).
  • 25% option clause: Contract quantity or duration can be increased up to 25% pre- and post-award.
  • Certificates/ATC: Bidders must upload all certificates/documents as per ATC and Corrigendum; non-compliance risks rejection.
  • SOW/attachments: Reference to an SOW file attachment; ensure submission with bid.
  • Location: Gonda, Uttar Pradesh (271001); organization: Kendriya Vidyalaya Sangathan.

Key Specifications

    • Category: Facility Management Service - Manpower based (Version 2) including Hospitality; Housekeeping; Security; Skilled; Unskilled
    • Estimated value: ₹1,397,038.50
    • EMD: ₹5,000
    • Paying staff first policy with statutory compliance (PF, ESIC) and bank statements
    • Variation clause: up to 25% adjustment in quantity or duration
    • Mandatory attachments: SOW file and ATC certificates

Terms & Conditions

  • EMD amount and submission method must be fulfilled as per ATC

  • Salary payment obligation by service provider with statutory documentation

  • Contract quantity/duration may be adjusted up to 25%

Important Clauses

Payment Terms

Service provider pays salaries first; then submits claims to Buyer with PF/ESIC documentation and bank statements.

Delivery Schedule

Not detailed in data; tender allows 25% variation pre- and post-award for contract quantities/durations.

Penalties/Liquidated Damages

Not specified in provided data; ATC may include penalties; bidders should review ATC for LDs.

Bidder Eligibility

  • Experience in providing facility management manpower services (hospitality, housekeeping, security) at scale

  • Socio-economic and financial viability demonstrated via audited financials

  • Must meet statutory compliance: PF/ESIC with bank-capable payroll processing

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing relevant FSM staffing experience

4

Financial statements (audited where possible)

5

EMD submission proof (₹5,000)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

SOW and ATC-cited certificates/documents

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Kendriya Vidyalaya Gonda facility management tender 2025?

To bid, bidders must submit EMD of ₹5,000, upload all ATC certificates, and attach the SOW file. Ensure payroll capabilities for staff with PF/ESIC compliance and provide audited financial statements. The 25% contract quantity/duration variation rule applies; review the ATC for detailed terms.

What documents are required for facility management bid in Gonda UP?

Required documents include GST registration, PAN card, experience certificates in FSM staffing, financial statements, EMD proof of ₹5,000, technical bid documents, and OEM authorizations if applicable. Also include SOW attachment and all ATC-cited certificates for bid qualification.

What are the key eligibility criteria for KVS staffing tender 2025?

Eligibility requires prior experience in providing hospitality, housekeeping, or security staffing, evidence of financial viability via statements, and statutory compliance certificates for PF/ESIC. Bidders must demonstrate payroll processing capability and upload mandatory certificates per ATC.

What is the EMD amount for the Gonda facility management bid?

The EMD is ₹5,000. Submit via the prescribed method with the bid; ensure alignment with the ATC and Corrigendum. EMD submission is mandatory for eligibility, and failure to provide may lead to disqualification.

What is the payment arrangement for staff salaries under this tender?

The service provider must pay salaries to contracted staff first, including PF and ESIC compliance, then claim reimbursement from the Buyer along with bank statements. This ensures timely staff remuneration and statutory compliance throughout the contract.

Are there contract quantity variations allowed in this tender?

Yes. The buyer may increase or decrease contract quantity or duration up to 25% at the time of contract issuance and post-award, requiring bidders to accept revised terms and adjust operations accordingly.