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Indian Air Force Toner Cartridges & Consumables Tender Bangalore Karnataka 2026

Bid Publish Date

14-Jul-2026, 9:23 am

Bid End Date

24-Jul-2026, 10:00 am

Value

₹4,42,018

Location

BANGALORE , KARNATAKA
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Progress

Issue14-Jul-2026, 9:23 am
AwardPending
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Quantity

48

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Indian Air Force invites offers for toner cartridges / ink cartridges / printer consumables suitable for various OEM models. The project, located in BANGALORE, KARNATAKA 560001, has an estimated value of ₹442,018. Bidders should focus on cartridge classes, color variants, and model compatibility to meet generic specifications listed. The procurement emphasizes OEM-based guarantees, presence of service and maintenance capabilities in India, and a clear one-year warranty framework. A key differentiator is the option to adjust order quantities by up to 50% during contract execution, with delivery timing linked to last delivery order date and extended periods calculated proportionally. Unique scope includes ensuring compatibility with multiple printer brands and models, while maintaining standardization and warranty support.

Technical Specifications & Requirements

  • Category: GENERIC cartridge information including class, brand compatibility, type, color, OEM model numbers, and minimum yield.
  • Product details to be aligned with printer/ multifunction machines, with emphasis on compatibility and performance metrics.
  • Specifications require clear mapping to minimum yield (pages) and model compatibility for OEM cartridges, and inclusion of brand/ OEM authorizations where applicable.
  • Delivery and installation expectations are tied to the possibility of extended delivery windows; warranty to be provided by the OEM with certificates at delivery.
  • Warranty period: 1 year from final acceptance or after commissioning, with well-established after-sales support in India.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 50% of bid quantity at contract placement and during currency at contracted rates. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Warranty: 1 year warranty from acceptance; OEM warranty certificates required at delivery; service centers in India must be listed.
  • Compliance: Vendors must provide detailed service capability for installation, commissioning, troubleshooting, and maintenance.

Key Specifications

    • Product: Toner/Ink Cartridges and Consumables compatible with various printer brands
    • Model compatibility: OEM printer/model numbers to be specified by bidder
    • Minimum yield: stated as minimum pages per cartridge (to be provided by bidder)
    • Color variants: color of ink/toner and corresponding model mappings
    • Standards/certifications: OEM warranty certificates; service center network in India
    • Quantity: up to 50% quantity variation during contract period

Terms & Conditions

  • Option clause allows +/- up to 50% quantity adjustment at contract and during currency

  • Warranty period set to 1 year with OEM certificates required at delivery

  • Service network must be established in India with installation, commissioning, and maintenance support

Important Clauses

Payment Terms

No explicit payment schedule provided; bidders should await final contract terms and ensure GST-compliant invoicing with standard procurement practices

Delivery Schedule

Delivery timelines linked to last delivery order date; extended delivery time calculated per option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders should assume standard procurement LD terms in absence of explicit clause

Bidder Eligibility

  • Experience in supplying printer consumables / toner cartridges to government or military entities

  • Demonstrated OEM authorization for cartridge brands offered

  • Financial capacity to handle contracts in the ₹4.42 lakh range and potential quantity fluctuations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

14

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Bangalore

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-BangaloreBangalore--660-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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Documents 11

GeM-Bidding-9472490.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 8 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM, Compatible
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Xerox
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Cyan
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine Xerox PH 6510/WC 6515
GENERIC Model Number of OEM's Printer Cartridge/Consumable 106R03481
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) Less than 500, 501 to 1000, 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000, Not Applicable Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar cartridge supply

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and OEM authorization letters

7

OEM service center details and location proofs

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the toner cartridge tender in Bangalore Karnataka 2026

Bidders should submit GST, PAN, experience certificates, financials, EMD documents, and OEM authorizations. The bid requires OEM warranty certificates and service center details in India. Ensure cartridge compatibility with listed printer models, and include minimum yield data for each cartridge offered.

What documents are required for IAF printer consumables tender in Karnataka

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documentation, OEM authorizations, and technical compliance certificates. Provide service center locations and installation capabilities to support post-delivery maintenance.

What are the technical specifications for toner cartridges in this IAF bid

Specifications focus on cartridge class, printer brand compatibility, cartridge type, color, OEM model numbers, and minimum yield (pages). Bid must include model-to-printer mappings and ensure ISI/ISO-like quality where applicable via OEM certificates.

What is the delivery timeline and option clause for quantity changes

Delivery terms permit up to 50% quantity variation at contract award and within currency, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days and extension possible under contract terms.

What warranty is required for toner cartridges in this procurement

A 1-year warranty from final acceptance or after commissioning; OEM warranty certificates must accompany delivery. Service centers in India must be documented with contact details for after-sales support.

How to verify OEM authorization and service capability for IAF tender

Submit OEM authorization letters for each cartridge brand, plus proof of established India-based installation, commissioning, training, and maintenance capabilities. Provide service center locations near consignee destinations with response commitments.

What are the payment terms for the IAF cartridge supply contract

Exact payment terms are defined in the award document; bidders should prepare for standard government terms, including GST-compliant invoices and acceptance-based payments after delivery and verification at consignee site.

How to ensure cartridge compatibility with multiple printer models

Provide explicit mappings of each cartridge model to OEM printer model numbers, along with minimum yield data and color specifications. Include test reports or references confirming compatibility with the listed brands.

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