Madhya Pradesh Power Transmission Company Limited HPSV Lamps Tender IS 9974 Q3 Conforming Bhopal 2026
Bid Publish Date
16-Aug-2026, 12:36 pm
Bid End Date
07-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
Madhya Pradesh Power Transmission Company Limited (mptransco) Jabalpur is seeking supply of High Pressure Sodium Vapour Lamps conforming to IS 9974 (Q3) for use in the energy infrastructure network. The procurement location is Bhopal, Madhya Pradesh (462001). There is an option to increase or decrease the bid quantity by up to 25% at contract placement and during the contract’s currency, at contracted rates. The tender emphasizes OEM/authorized seller presence in India for imported products and requires credible turnover proof from both OEM and bidder. The notice omits specific quantity, delivery schedule, and EMD; however, it highlights mandatory compliance with the option clause and turnover criteria. A lack of BOQ items indicates undefined itemized scope within the tender.
Technical Specifications & Requirements
- Product category: High Pressure Sodium Vapour Lamps (HPSV Lamps) approved for IS 9974 (Q3).
- Standards: IS 9974 (Q3) requirement explicitly stated; no further technical specs provided in the notice.
- OEM/Importer rule: For imported products, the OEM or Authorized Seller must have an Indian registered office for after-sales service.
- Turnover criteria: Minimum average annual financial turnover for both the OEM and the bidder over the last three financial years; documentation must be in the form of audited balances or CA certificate.
- Bid structure: Notional BOQ items are absent; however, the option to adjust quantity and the extended delivery period computations are defined in the terms.
- Delivery/Timeline: Delivery period mechanics are defined if option clause is exercised; the calculation formula is provided.
Terms, Conditions & Eligibility
- EMD/ security: Not disclosed in this notice; bidders should assume standard security deposit requirements unless clarified.
- Delivery terms: Option to increase quantity by up to 25%; delivery period extending from the last date of the original order; extended time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
- OEM turnover: OEM must meet minimum average turnover over the last three years; documentation accepted as audited balances or CA certificate.
- Bidder turnover: Bidder must meet minimum average turnover over the last three years with similar documentation.
- Submission documents: GST, PAN, experience certificates, financial statements, and evidence of turnover; OEM authorizations for imported items; technical compliance certificates if applicable.
- Jurisdiction: Indian after-sales support required; domestic office for OEM or authorized seller is mandatory.
Key Specifications
-
- Product: High Pressure Sodium Vapour Lamps (HPSV Lamps)
-
- Standard: IS 9974 (Q3)
-
- OEM requirement: OEM or Authorized Seller must have an Indian registered office for after-sales service
-
- Turnover: Minimum average annual turnover for OEM and bidder over the last three financial years (as per bid document)
-
- Quantity flexibility: Up to 25% increase/decrease at contract placement and during contract currency
-
- BOQ: No items listed; scope not itemized in the BOQ
-
- Delivery: Delivery period rules tied to option clause; minimum extension time 30 days
Terms & Conditions
-
Option to modify quantity by up to 25% at order and during contract at contracted rates
-
Imported products require OEM/Authorized Seller with Indian registered office for after-sales service
-
OEM and bidder must meet minimum average turnover over last three financial years with documentary evidence
Important Clauses
Payment Terms
Not specified in the notice; typical tenders require standard payment terms to be confirmed in the contract
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended period calculated as (increased quantity / original quantity) × original delivery period, with a minimum 30 days
Penalties/Liquidated Damages
Not stated in the document; penalties to be defined in the purchase order
Bidder Eligibility
-
Must meet minimum average turnover over the last three financial years
-
Must provide audited balance sheets or CA certificate proving turnover
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OEM/Authorized Seller with registered Indian office for imported items
Tender Data
Bid Details
Quantity
40
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Pressure Sodium Vapour Lamps (HPSV Lamps) Conforming To IS 9974 (Q3)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Pincodes
462010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajeshwar Singh Thakur | 462010,400 kV Testing Division, 400 kV Substation, Sukhisewaniya, Bhopal-462010 | Bhopal | Madhya Pradesh | 462010 | 40 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9761966.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last three years or CA certificate showing turnover
Experience certificates in similar supply of HPSV lamps or IS 9974-compliant products
OEM authorization or authorized dealer certificate (for imported items)
Proof of Indian registered office for OEM/Authorized Seller
Technical compliance certificates (if available) relating to IS 9974 (Q3) lamps
Any other bid-specific documents requested in the T&C
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Type of Lamps | SON T without any coating Tubular shape |
| GENERIC | Rated Wattage of Lamps | 400 W |
| GENERIC | Rated Luminous Flux | 42300 for 400 W Lamp |
| CONSTRUCTION | Cap Designation | E40 Cap for 150W/250W/400W |
| WARRANTY | Standard Warranty | 1 year |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid on the HPSV lamps tender in Bhopal 2026 MPPTCL?
Bidders must meet turnover criteria for both OEM and bidder, provide IS 9974 (Q3) compliant lamps, and submit GST, PAN, turnover evidence, and OEM authorizations. Imported items require an Indian office for after-sales service. Ensure to comply with the 25% quantity option and delivery-extension rules.
What documents are required for HPSV lamp procurement in MP?
Submit GST registration, PAN, audited financial statements or CA certificate showing three-year turnover, OEM authorization for imported items, and experience certificates for similar IS 9974 lamp supply. Provide Indian office proof for OEM/authorized seller and any technical compliance certificates available.
What are the standards for HPSV lamps in this tender?
Lamps must conform to IS 9974 (Q3). Ensure product is listed as High Pressure Sodium Vapour Lamp (HPSV) and that the supplier can support Indian after-sales service through an OEM/authorized channel with a registered Indian office.
What is the quantity flexibility clause for this bid in MP?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the contract at the contracted rates. Delivery calculations for extended periods follow: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
What turnover criteria must bidders meet for MPPTCL lamps?
Both the OEM and the bidding company must demonstrate minimum average annual turnover over the last three financial years. Provide certified audited balances or CA certificates; for new entities, turnover is calculated on completed years after incorporation.
What are the OEM requirements for imported HPSV lamps?
Imported lamps must have an OEM or Authorized Seller with a registered office in India to provide after-sales service. An accompanying certificate confirming this requirement must be submitted with the bid.