West Central Railway Truck Hiring Tender Vidisha Madhya Pradesh Open Body LCV 13 Ft 2020 ISO Standards 2025
Bid Publish Date
18-Nov-2025, 4:08 pm
Bid End Date
28-Nov-2025, 4:00 pm
EMD
₹2,92,836
Value
₹1,46,41,776
Location
Progress
Quantity
6
Bid Type
Two Packet Bid
Key Highlights
- • Truck quantity and model: 6 Open Body 13 Ft LCV trucks; maximum 1500 KM/month per truck
- • Model year requirement: not older than 2020 for all vehicles
- • Delivery window: 24x7 operation; LOA applicable timelines; replacement policy during servicing
- • EMD and security: EMD ₹292,836; FDR/PBG options under GeM terms; original FDR within 15 days
- • Payment obligations: provider pays staff salaries first with PF/ESIC documentation
- • Clause flexibility: 25% variation in quantity or duration at bid issue and post-award
- • Jurisdiction and deployment: multiple SSE/PW zones within Sr. DEN/C/BPL for ADEN/BPL & BHS
Categories
2
Tender Overview
West Central Railway invites bids for the hiring of six Open Body 13 Ft LCV trucks to support railway sections at Vidisha, Madhya Pradesh (464001) under ADEN/BPL and BHS jurisdictions for a period of 36 months (1095 days) with a monthly quota of up to 1500 KM per truck. The estimated contract value is ₹14,641,776 with an EMD of ₹292,836. Key delivery windows are governed by LOA and 00:00–24:00 operations, with a mandatory availability window. The contract allows a quantity/duration adjustment up to 25% at issue and post-award. The tender emphasizes continuous operational readiness, mechanical reliability, and on-time staff deployment to moving railway material and personnel, within the specified districts of BPL/BHS. Unique differentiators include a strict 5-year model cap (2020 or newer), round-the-clock operation, and requirement for professional driver conduct and vehicle upkeep. This procurement targets qualified mobility providers capable of sustaining service across multiple railway zones with robust support. This opportunity is shaped by government procurement norms and the need for compliant, dependable transport for critical rail operations.
Technical Specifications & Requirements
- Vehicle type: Open body 13 ft LCV trucks (6 units)
- Period: 36 months with up to 1500 KM per month per truck
- Model year constraint: not older than 2020; self-starting, mechanically sound, roadworthy
- Operational window: 00:00–24:00Hrs as per LOA; alternative vehicle required during servicing
- Maintenance and crew: drivers must be well-behaved, neatly dressed; salary/wage payments borne by service provider with statutory documents
- Security and performance: FDR/PBG options; delivery and replacement adherence as per contract terms
- Location scope: SSE/PW and DEN/C/BPL, SSE/PW/S/BPL and N/BPL in Sr. DEN/C/BPL jurisdiction; Vidisha location applicability
- Compliance: adherence to tender ATC clauses; certificates must be uploaded; PBG/FDR deployment per GeM terms
Terms, Conditions & Eligibility
- EMD: ₹292,836 required with bid submission
- Quantity/duration flexibility: up to 25% at contract issue or post-issue
- Payment terms: salaries/wages for deployed staff paid by provider first; statutory documents (PF, ESIC) and bank statements due with payment claims
- Security: FDR/PBG under GeM terms; hard copy required within 15 days of award
- Vehicle requirements: 2020 or newer, self-starting, mechanically sound, capable on kachcha roads; driver conduct mandatory
- Contract scope: 6 trucks, fixed monthly operating capacity; maintenance coverage; LOA governed deployments
- Documentation: upload all certificates and required bidder documents per ATC/Corrigendum
- Delivery: 24x7 availability; replacement vehicle during servicing
- Branching responsibilities: dedicated service support and toll-free contact for OEM/bidder support
Key Specifications
-
Six open body 13 ft LCV trucks to support railway material transport
-
36-month (1095 days) service period with up to 1500 KM monthly per truck
-
Model year not older than 2020; self-starting capability and roadworthiness
-
Round-the-clock availability (00:00–24:00) per LOA; replacement during maintenance
-
Driver conduct, neat appearance, and reliable maintenance regime
-
FDR/PBG security deposit under GeM terms; hard copy within 15 days of award
Terms & Conditions
-
25% contract quantity/duration variation at issue and post-issue
-
Salaries of deployed staff paid by provider first with statutory documentation
-
FDR/PBG security and timely submission of original documents
-
36-month engagement with strict 2020+ vehicle requirement
Important Clauses
Payment Terms
Salaries of deployed staff paid by service provider first; provider to submit PF/ESIC docs and bank statements with payment claims
Delivery Schedule
Vehicles available 24x7 from LOA; alternative vehicle provision during servicing; replacements must be provided
Penalties/Liquidated Damages
Not explicitly stated; performance-based penalties likely per GeM terms; ensure PBG/FDR compliance
Bidder Eligibility
-
Experience in providing long-term vehicle hiring for railway or government entities
-
Financial capacity to support wage payments and statutory contributions
-
Fleet of 2020+ model year trucks with valid registrations and insurance
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material along with Railway Men; Open Body LCV Truck
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8604585.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for similar road transport contracts
Financial statements (last 2-3 years)
EMD submission proof
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
FDR/PBG documents as per GeM terms
Driver licenses and vehicle registration details
Statement of wage payments and PF/ESIC compliance
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the West Central Railway truck tender in Vidisha?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹292,836, and technical compliance documents. Ensure 2020+ model year trucks, 24x7 availability, and LOA-specific delivery. Include OEM authorizations if required and provide FDR/PBG per GeM terms. Detailed compliance is mandatory.
What are the vehicle specifications for the railways transport contract?
Six Open Body 13 Ft LCV trucks, 36-month contract, up to 1500 KM per month per truck, model year not older than 2020, self-starting, mechanically sound, capable on kaachcha roads, with driver conduct standards and round-the-clock availability.
What documents are required for submission in this tender?
Submit GST, PAN, experience certificates, financial statements, EMD evidence, technical bid, OEM authorizations, and FDR/PBG documents. Upload all certificates per ATC/Corrigendum and provide hard copy FDR within 15 days of award.
What is the EMD amount and security deposit requirements?
EMD is ₹292,836. Successful bidders may offer FDR as security, with release upon pledge terms; hard copy FDR must be delivered within 15 days post-award; PBG optional per GeM terms.
What are the payment terms for deployed drivers under this contract?
The service provider pays salaries/wages first, with PF/ESIC and supporting bank statements submitted with payment claims; payments to be claimed from the buyer after staff compensation and statutory compliance.
What is the contract duration and quantity flexibility?
Contract duration is 36 months (1095 days) with a potential 25% increase/decrease in quantity or duration at bid issue and post-award; ensure readiness for LOA-based scheduling and 24x7 operations.
Where is the procurement location and scope of operation?
Location is Vidisha, Madhya Pradesh (464001) under ADEN/BPL and BHS divisions; operations span SSE/PW/NBPL and related zones as specified in LOA, with vehicles serving railway material and personnel transport.
What maintenance and driver standards are required?
Vehicles must be mechanically sound, 2020+; drivers must be well-behaved, neatly dressed; replacement vehicles must be provided during servicing; ensure round-the-clock availability and proper maintenance schedule.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 4
GeM-Bidding-8604585.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS