Indian Army Software Suite Tender SAGAR Madhya Pradesh Windows 11 Pro, MS Office 2021, Photoshop, Quick Heal 2026 Procurement
Bid Publish Date
11-Aug-2026, 6:57 pm
Bid End Date
21-Aug-2026, 7:00 pm
Value
₹1,67,686
Location
Progress
Key Highlights
- • OEM certification requirement for installation, configuration, and training
- • 25% quantity increase/decrease option during/after contract with defined delivery-time formula
- • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified)
- • No specified EMD amount in tender data; emphasis on vendor financial standing
- • 5 item BOQ with unspecified quantities; focus on software licensing and services
- • Delivery/commissioning by OEM or OEM-certified resource only
- • Non-submission of certificates/documentation leads to bid rejection
Tender Overview
The Indian Army, Department Of Military Affairs, calls for a software procurement package including Windows 11 Professional, Adobe Photoshop, Microsoft Office 2021, Quick Heal Total Security, and PDF editing/management software. Estimated value is ₹167,686 for the SAGAR, MADHYA PRADESH (470001) location. The scope covers supply, installation, configuration, testing, and training carried out by OEM or OEM-certified resource or OEM-authorised reseller, with the option to adjust order quantity by up to 25% during and after contract award.
Technical Specifications & Requirements
There are no product specifications published in the BOQ. The procurement requires delivery and commissioning by an OEM-certified resource or OEM-authorised reseller. Key constraints include:
- Option Clause allows quantity adjustment up to 25%; delivery period adjustments follow the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
- Installation & Training responsibilities lie with the OEM or its authorised partner; no third-party substitutions.
- 5 items in the BOQ with unspecified quantities; focus is on licensing and accompanying services rather than hardware.
- Ensure compliance with bid terms, including required certifications and digital submission.
Terms, Conditions & Eligibility
Critical terms and eligibility include:
- EMD not specified; the contract allows quantity variations up to 25% and extended delivery under the option clause.
- Submission must include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
- Bidder financial standing: no liquidation or bankruptcy; must upload an undertaking.
- Installation/Commissioning/Testing/Training to be performed by OEM/non-OEM-certified entities as applicable, with emphasis on OEM authorization.
- Certificates and documents must be uploaded; non-submission leads to rejection.
Key Specifications
-
- Product group: Windows 11 Professional, Adobe Photoshop, Microsoft Office 2021, Quick Heal Total Security, PDF editing/management software
-
- Estimated value: ₹167,686
-
- Delivery: SAGAR, Madhya Pradesh 470001
-
- Service scope: installation, commissioning, testing, configuration, training by OEM/OEM-certified resource or OEM-authorised reseller
-
- BOQ: 5 items with unspecified quantities; focus on software licenses and related services
Terms & Conditions
-
Option clause allows ±25% quantity change at contract / currency with defined delivery extension formula
-
OEM/ OEM-certified resource required for installation, testing, training
-
Mandatory submission of PAN, GSTIN, cancelled cheque, EFT mandate; undertake financial standing
-
Delivery and acceptance aligned with original delivery period extended as per option clause
-
Non-submission of required documents leads to bid rejection
Important Clauses
Payment Terms
No explicit EMD amount disclosed; contract relies on prescribed payment terms in the bid document; ensure compliance with submission of financial certificates
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended delivery time formula applies for option quantity increases with a minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; bid terms require adherence to delivery and performance obligations per contract
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Must upload undertaking confirming financial standing
-
OEM or OEM-certified reseller eligibility for installation/training
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADVANCE INFOSOLUTIONS Under PMA | - | 19-08-2026 13:13:14 | |
| 2 | ARYS CONSULTANCY INDIA PRIVATE LIMITED Under PMA | - | 21-08-2026 11:01:05 | |
| 3 | ATHARVA TECH MINDS PRIVATE LIMITED Under PMA | - | 18-08-2026 15:46:40 | |
| 4 | BADYAL ENTERPRISES Under PMA | - | 15-08-2026 16:26:10 | |
| 5 | DTS DYNAMIC TECHNOLOGY SERVICE Under PMA | - | 21-08-2026 13:23:07 | |
| 6 | FOUNTAIN STATIONERS Under PMA | - | 21-08-2026 18:29:26 | |
| 7 | GURU COMPUTERS AND ELECTRONICS Under PMA | - | 19-08-2026 10:27:01 | |
| 8 | H K ASSOCIATE Under PMA | - | 19-08-2026 17:33:23 | |
| 9 | JK DEFENCE AND TECHNOLOGIES Under PMA | - | 11-08-2026 20:29:28 | |
| 10 | M/S SHALVI TECHNOLOGIES Under PMA | - | 20-08-2026 17:45:15 | |
| 11 | M/S MAA ENTERPRISES Under PMA | - | 18-08-2026 10:02:57 | |
| 12 | Mahi enterprise Under PMA | - | 18-08-2026 18:15:16 | |
| 13 | Sagar Defence & Advanced Technologies Under PMA | - | 20-08-2026 09:33:28 | |
| 14 | SAI ENTERPRISES GUDUR Under PMA | - | 19-08-2026 07:48:17 | |
| 15 | SOFTWARE SELLER Under PMA | - | 14-08-2026 11:18:34 | |
| 16 | SPIDERNINE TECHNOLOGIES LIMITED Under PMA | - | 20-08-2026 22:19:22 | |
| 17 | VED I T SERVICES Under PMA | - | 19-08-2026 23:43:17 | |
| 18 | YANKI AUTOMATIONS PRIVATE LIMITED Under PMA | - | 21-08-2026 09:51:05 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VED I T SERVICES Under PMA | Item Categories : Windows 11 Professional,Adobe Photoshop,Microsoft Office 2021,Quick Heal Antivirus Total Security,P | |
| L2 | M/S MAA ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Windows 11 Professional,Adobe Photoshop,Microsoft Office 2021,Quick Heal Antivirus Total Security,P | |
| L3 | GURU COMPUTERS AND ELECTRONICS Under PMA | Item Categories : Windows 11 Professional,Adobe Photoshop,Microsoft Office 2021,Quick Heal Antivirus Total Security,P | |
| L4 | DTS DYNAMIC TECHNOLOGY SERVICE (MSE)( MSE Social Category:OBC ) Under PMA | Item Categories : Windows 11 Professional,Adobe Photoshop,Microsoft Office 2021,Quick Heal Antivirus Total Security,P |
Tender Data
Bid Details
Quantity
21
Category
Windows 11 Professional
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Windows 11 Professional , Adobe Photoshop , Microsoft Office 2021 , Quick Heal Antivirus Total Security , Pdf Editing and management Software
Pre-Bid & Qualification
Pre-Bid Date
12-08-2026 18:00:00
Pre-Bid Venue
MAIN OFFICE
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sagar | Sagar | - | - | 7 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9742036.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Windows 11 Professional
as per specifications
Adobe Photoshop
as per specifications
Microsoft Office 2021
as per specifications
Quick Heal Antivirus Total Security
as per specifications
Pdf Editing and management Software
as per specifications
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Windows 11 Professional | as per specifications | 7 | nos | 108tapao | 30 | |
| 2 | Adobe Photoshop | as per specifications | 2 | nos | 108tapao | 30 | |
| 3 | Microsoft Office 2021 | as per specifications | 7 | nos | 108tapao | 30 | |
| 4 | Quick Heal Antivirus Total Security | as per specifications | 4 | nos | 108tapao | 30 | |
| 5 | Pdf Editing and management Software | as per specifications | 1 | nos | 108tapao | 30 |
Categories
4
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by bank
Vendor declaration of non-liquidity/bankruptcy
OEM authorization or OEM-certified reseller status
Installation, configuration, testing and training plan or certificate
Any certificates / documents sought in the Bid document, ATC and Corrigendum
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for SAGAR software tender in Madhya Pradesh?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with OEM authorization. Ensure OEM-certified installation capability and provide installation/training plan. The tender allows up to 25% quantity variation with phased delivery adjustments following the specified formula.
What documents are required for Indian Army software procurement?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, vendor undertaking, OEM authorization, and installation/testing/training plans. Ensure all certificates are uploaded with the bid document and any ATC/Corrigendum additions are addressed.
What are the essential software licenses in this tender?
Licenses requested cover Windows 11 Professional, Adobe Photoshop, Microsoft Office 2021, Quick Heal Total Security, and PDF editing/management software. Ensure OEM-certified installation and downstream support from an authorised reseller where applicable.
What is the delivery and installation expectation for the OEM?
Delivery extends from the last date of the original delivery order; installation, configuration, testing, and training must be executed by the OEM or its certified partner. Ensure readiness for on-site setup in SAGAR, MP.
How to verify eligibility criteria for this procurement in SAGAR?
Verify non-liquidity status, provide an undertaking, and confirm financial health. Confirm OEM authorization for installation and training. Ensure compliance with mandatory submission of PAN, GSTIN, and EFT mandate.
What are the payment and delivery terms for this software tender?
Refer to the bid document terms for payment. Delivery quantity can vary up to 25% with a minimum 30-day extension. Ensure compliance with OEM installation and training requirements and timely submission of all documents.
What are the mandatory certifications needed for bid submission?
Submit OEM authorization, bank-certified EFT Mandate, GSTIN, PAN, and installation/training plan. Upload any certificates specified in the Bid document and ATC/Corrigendum. Non-submission may lead to rejection.
How to prepare for OEM installation and training requirements?
Secure OEM-certified resource or OEM-authorised reseller for on-site installation, configuration, testing, and training. Include a detailed plan with timelines and confirm adherence to delivery schedules and the option-quantity adjustments under contract.