Indian Army Event Management & Stage Construction Tender Tinsukia Assam 2026 – Printed Posters, AV, Hospitality & Stage Setup
Progress
Tender Overview
Indian Army (Department of Military Affairs) invites bids for a comprehensive event management procurement in TINSUKIA, ASSAM covering: printed posters, flyers, flex banners, stage construction (30 x 15 ft) with catwalk 15 x 5 ft, decoration, sound system with 12 large speakers, 10 microphones, LED focus lights, VIP seating, temporary tents (20 x 10 ft), meals for 100 over 2 days, beverages, local cultural performances, judges’ fees and travel/ACCOMMODATION for performers, media campaigns, local press coverage, participant transportation, and civil permits. Estimated value: ₹8,00,000; EMD: ₹40,000. Bid scope includes venue decor, stage setup, AV, hospitality, and media outreach with option to extend quantity up to 25% under contract terms.
Key differentiators include broad scope across event management, live performance logistics, and localized media support, with flexibility for additional participants and extended delivery periods as per the option clause. This tender requires compliance with OEM/after-sales support for imported items and past govt project experience as a baseline.
Technical Specifications & Requirements
- No explicit product specs provided in the tender data; procurement spans multiple service categories including event management, stage construction, AV, lighting, decorating, VIP seating, tents, meals, beverages, performer travel/hotels, judges’ fees, and media campaigns.
- EMD: ₹40,000; Estimated value: ₹8,00,000; Quantity flexibility: up to ±25% of bid quantity under option clause.
- Deliverables involve on-site stage and decor, sound system with at least 12 speakers, 10 mics, LED focus lighting, and related infrastructure; procurement requires vendor experience with govt organizations for at least 3 years.
- OEM/after-sales support required for imported items; bidders must submit PAN, GST, cancelled cheque, EFT mandate, and client experience proofs.
- BOQ lists 20 items but specifics are not populated; emphasis is on comprehensive event execution rather than a single product.
Terms, Conditions & Eligibility
- EMD: ₹40,000; payment terms not fully specified in data.
- Delivery window: not explicitly stated; option clause allows quantity modification up to 25% with adjusted delivery period and minimum 30 days additional time.
- Past project experience: bidders must prove govt/PSU experience via contract copies, client certificates, or equivalent documents; regular manufacturing/supply to govt organizations for 3 years is required.
- OEM/imported product support: authorized seller must have registered Indian office for after-sales service.
- Mandatory submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; other standard financial/technical bid documents as per T&C.
- Payment & penalties: specific LD or penalty schedule not provided; compliance with option clause and delivery terms is required.
Key Specifications
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Product/service names: event management, stage construction, AV equipment, stage decoration, VIP seating, tents, meals, beverages, media campaigns
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Quantities: meals for 100 people over 2 days; 12 loudspeakers; 10 microphones; 20 x 10 ft tents; 30 x 15 ft stage with 15 x 5 ft catwalk
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Estimated value: ₹8,00,000; EMD: ₹40,000
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Experience: 3 years govt/PSU supply/manufacture experience
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Quality/standards: OEM/after-sales support for imported items; no specific standards listed in data
Terms & Conditions
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Option clause allows ±25% quantity adjustment with extended delivery time rules
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EMD of ₹40,000 mandatory; documents include PAN, GSTIN, EFT mandate
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Past govt/PSU project experience required with client proofs or contracts
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OEM/Authorized Seller must have registered Indian office for after-sales support
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Delivery terms contingent on clause; no fixed delivery dates published
Important Clauses
Payment Terms
Payment terms are not fully specified; bidders should anticipate standard govt terms and verify during bid submission; EMD to be submitted with bid
Delivery Schedule
Option clause permits quantity changes up to 25%; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties not explicitly described in data; bidders must adhere to contract delivery and performance standards as per govt norms; LDs may apply for delays
Bidder Eligibility
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Minimum 3 years of govt/PSU procurement experience for similar categories
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Registered Indian office of OEM or Authorized Seller for imported items
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Valid PAN, GSTIN, Cancelled Cheque and EFT Mandate submitted
Tender Data
Bid Details
Quantity
349
Category
Construction of stage 30 x 15 ft alongwith catwalk 15 x 5 ft with decoration
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Printed Poster 4 x 3 ft , Printed Flyers , Flex Banner , Construction of stage 30 x 15 ft alongwith catwalk 15 x 5 ft with decoration , Sound System incl 12 large Speakers 10 x Microphones mixers , LED focus lights at stage and ambient , Decoration of area seating arrangements for VIPs , Temporary tents 20 x 10 ft for participants dressing room , Meals and snacks for 100 people for 2 days , Tea coffee and soft drinks for 100 people over 2 days , Performer fees on hiring local cultural troupes , Travel and accn for performers coming from other region , Fees for 3 x Judges , Accn on hotel rooms for judges , Travel expenses for reimbursement , Digital advertising at social media campaigns and online ads , Media coverage at Local newspaper and Radio , Transportation charges for participants , Transportation charges for VIPs , Permits and licenses fees from civil adm auth
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tinsukia | Tinsukia | - | - | 20 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9773889.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Printed Poster 4 x 3 ft
Poster
Printed Flyers
Flyers
Flex Banner
Flex
Construction of stage 30 x 15 ft alongwith catwalk 15 x 5 ft with decoration
Stage
Sound System incl 12 large Speakers 10 x Microphones mixers
Speakers
LED focus lights at stage and ambient
Lights
Decoration of area seating arrangements for VIPs
Decoration
Temporary tents 20 x 10 ft for participants dressing room
Tents
Meals and snacks for 100 people for 2 days
Meals and Snacks
Tea coffee and soft drinks for 100 people over 2 days
Refreshment
Performer fees on hiring local cultural troupes
Fee
Travel and accn for performers coming from other region
Travel and Accn
Fees for 3 x Judges
Fee
Accn on hotel rooms for judges
Accn
Travel expenses for reimbursement
Travel
Digital advertising at social media campaigns and online ads
Advertising
Media coverage at Local newspaper and Radio
Media
Transportation charges for participants
Transport
Transportation charges for VIPs
Transport
Permits and licenses fees from civil adm auth
Permit
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Printed Poster 4 x 3 ft | Poster | 20 | nos | jayeshpatel.833p | 15 | |
| 2 | Printed Flyers | Flyers | 2 | nos | jayeshpatel.833p | 15 | |
| 3 | Flex Banner | Flex | 6 | nos | jayeshpatel.833p | 15 | |
| 4 | Construction of stage 30 x 15 ft alongwith catwalk 15 x 5 ft with decoration | Stage | 1 | job | jayeshpatel.833p | 15 | |
| 5 | Sound System incl 12 large Speakers 10 x Microphones mixers | Speakers | 1 | set | jayeshpatel.833p | 15 | |
| 6 | LED focus lights at stage and ambient | Lights | 70 | set | jayeshpatel.833p | 15 | |
| 7 | Decoration of area seating arrangements for VIPs | Decoration | 1 | job | jayeshpatel.833p | 15 | |
| 8 | Temporary tents 20 x 10 ft for participants dressing room | Tents | 1 | nos | jayeshpatel.833p | 15 | |
| 9 | Meals and snacks for 100 people for 2 days | Meals and Snacks | 200 | day | jayeshpatel.833p | 15 | |
| 10 | Tea coffee and soft drinks for 100 people over 2 days | Refreshment | 20 | day | jayeshpatel.833p | 15 | |
| 11 | Performer fees on hiring local cultural troupes | Fee | 2 | day | jayeshpatel.833p | 15 | |
| 12 | Travel and accn for performers coming from other region | Travel and Accn | 2 | day | jayeshpatel.833p | 15 | |
| 13 | Fees for 3 x Judges | Fee | 3 | nos | jayeshpatel.833p | 15 | |
| 14 | Accn on hotel rooms for judges | Accn | 2 | day | jayeshpatel.833p | 15 | |
| 15 | Travel expenses for reimbursement | Travel | 2 | lumpsum | jayeshpatel.833p | 15 | |
| 16 | Digital advertising at social media campaigns and online ads | Advertising | 5 | lumpsum | jayeshpatel.833p | 15 | |
| 17 | Media coverage at Local newspaper and Radio | Media | 5 | lumpsum | jayeshpatel.833p | 15 | |
| 18 | Transportation charges for participants | Transport | 2 | day | jayeshpatel.833p | 15 | |
| 19 | Transportation charges for VIPs | Transport | 2 | day | jayeshpatel.833p | 15 | |
| 20 | Permits and licenses fees from civil adm auth | Permit | 2 | lumpsum | jayeshpatel.833p | 15 |
Categories
16
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army event management tender in Tinsukia?
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and proofs of govt project experience; submit contracts or client certificates; ensure OEM/authorized after-sales for imported items; provide detailed plan for stage setup, AV, decor, meals, and media outreach.
What documents are required for this Assam tender submission?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, past govt/PSU experience proofs, OEM authorization for imports, and technical bid documents; ensure EMD of ₹40,000 is paid online or via demand draft as specified by the tender terms.
What are the essential technical requirements for the stage setup?
Stage must be 30 x 15 ft with 15 x 5 ft catwalk; include 12 loudspeakers, 10 microphones, LED focus lighting, decorated area, and VIP seating; ensure on-site assembly and displacement handling within the delivery window.
What is the EMD amount and its purpose for this tender?
EMD is ₹40,000 and serves as security to ensure bid seriousness; pay via approved method and attach proof within the bid package; refundable after bid decisions or adjusted as per bid outcome.
What is the delivery flexibility under the option clause in this tender?
Option clause permits up to 25% quantity variation; delivery period adjusts proportionally: (increased quantity/original quantity) × original delivery period, with a minimum of 30 days extra time.
Are there any specific media or promotional requirements for this bid?
Yes, the scope includes digital advertising, local newspaper and radio coverage, and social media campaigns; vendors should plan compliant media deliverables aligned to event schedule and cultural program timelines.
What experience proves eligibility for govt procurement in this tender?
Provide one of: contract copy with invoice, client execution certificate, or third-party inspection release; must demonstrate supply/manufacture to govt/PSU for at least 3 years.
What are the payment terms and potential penalties for delays?
Payment terms will follow govt norms; specific LDs not listed; ensure timely delivery per schedule and escalate delays; confirm terms during bid submission and align with option clause delivery adjustments.