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Gujarat Education Department Laptop Tender Mahesana 2026 - Entry/Mid-Level Notebook Procurement with IS0 9001 & OEM Authorization

Bid Publish Date

17-Feb-2026, 10:38 pm

Bid End Date

28-Feb-2026, 9:00 am

Location

MAHESANA , GUJARAT

Progress

Issue17-Feb-2026, 10:38 pm
Corrigendum18-Feb-2026
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 1

LAPTOP

Tender Overview

The procurement is issued by the Education Department, Gujarat, for Entry and Mid Level Laptop - Notebook (Q2) to be supplied for the Mahesana, Gujarat region (postal code 382165). Key procurement scope includes laptops with factory pre-loaded operating systems, defined RAM, display size, and storage capacity. While the exact estimated contract value and start/end dates are not disclosed, the tender emphasizes OEM authorization, ISO 9001 certification, and service capability within Gujarat. A primary differentiator is the requirement for a dedicated service network and authorized after-sales support, including potential center establishment within 30 days of award. This tender targets suppliers capable of meeting regulatory and technical standards with strong after-sales obligations.

Technical Specifications & Requirements

  • Product category: Laptop/Notebook (Q2) with processor-based configuration
  • Display size (cm): Diagonal measurement required (noted in spec list)
  • RAM size (GB): Minimum memory specification to be met
  • Storage capacity (GB): HDD/SSD capacity requirement
  • Operating System: Factory Pre-Loaded OS
  • Processor details: Laptop type and processor number to be supplied
  • OEM authorization from a recognized manufacturer with complete certificate details
  • ISO 9001 certification for bidder or OEM included in bid submission
  • Availability of service centres in Gujarat state; toll-free service line mandatory
  • For imported products: Indian registered office for after-sales support evidence
  • Service center establishment within 30 days of contract award may be required

Terms, Conditions & Eligibility

  • OEM Turnover criteria: Minimum average annual turnover of the OEM over the last 3 financial years; documentary balance sheets or CA certificate required
  • Authorized seller/Manufacturer authorization: Include OEM details, address, email, phone in bid
  • Service & Support: Functional service centre in each consignee state or evidence of establishment within 30 days; dedicated toll-free service number
  • ISO 9001: Certification required for bidder or OEM
  • For imported products: registered Indian office for after-sales service
  • No BOQ items provided; ensure compliance with all above terms to qualify

Key Specifications

  • Product category: Laptop/Notebook (Q2)

  • Display size: Diagonal in cm as specified

  • RAM: Minimum GB as per tender

  • Storage: Capacity in GB (HDD/SSD) as specified

  • Operating System: Factory pre-loaded

  • Processor: Type and processor number as per bid

  • OEM authorization: Required from original manufacturer

  • Certifications: ISO 9001 for bidder or OEM

Terms & Conditions

  • OEM turnover evidence from last 3 financial years with audited statements or CA certificate

  • ISO 9001 certification required for bidder or OEM

  • Functional Service Centre in Gujarat or establishment within 30 days of award

  • Dedicated toll-free service number for after-sales support

Important Clauses

Payment Terms

Not specified in provided data

Delivery Schedule

Not specified in provided data

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • OEM turnover demonstrated over the last 3 financial years

  • Authorized OEM/Distributor authorization with complete contact details

  • ISO 9001 certification for bidder or OEM

Documents 3

GeM-Bidding-9002928.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Entry Level, Mid Level
Processor Processor Number AMD Ryzen 3 5425U, Intel Core i3 - 1215U, AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional, Window 11 Home
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In), 40.64 to 43.17 (16 In to 16.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

OEM Authorization certificate with OEM/service provider details (name, designation, address, email, phone)

2

Audited Balance Sheets or CA certificate indicating OEM turnover for last 3 financial years

3

Proof of ISO 9001 certification for bidder or OEM

4

Evidence of functional Service Centre in Gujarat or plan to establish within 30 days of award

5

Dedicated toll-free service number for after-sales support

6

Documentation proving registration for imported products (if applicable) including Indian office details

7

Manufacturer/supplier identity documents and GST/PAN as applicable

Corrigendum Updates

1 Update
#1

Update

18-Feb-2026

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the Mahesana Gujarat education laptop tender 2026 with OEM authorization?

Bidders must attach OEM authorization details, ISO 9001 certification, and turnover evidence for the last 3 financial years. Include service centers in Gujarat or a plan to establish one within 30 days after award, plus a dedicated toll-free support number for after-sales service.

What documents are required for the Gujarat laptop procurement bid 2026?

Required documents include OEM authorization certificate, audited financials or CA certificate for turnover, ISO 9001 certificate, proof of service center availability in Gujarat, toll-free service number, and any applicable Indian office registration for imported products.

What are the technical specs expected for the entry level laptop bid in Gujarat?

Expect factory pre-loaded OS, RAM in specified GB range, storage capacity (GB), display size in cm, and a defined processor type/number. Ensure the machine meets the listed categories and is compatible with OEM requirements.

What is required for after-sales service in Gujarat for this laptop tender?

Bidder must demonstrate a functional service centre in Gujarat or establish one within 30 days of award. A dedicated toll-free service line is mandatory, with evidence of after-sales support capability submitted with the bid.

How is turnover evaluated for the OEM in this Gujarat laptop tender?

Turnover must be the average annual turnover of the OEM for the last 3 financial years ending 31st March of the previous year. If the OEM is under 3 years since incorporation, use completed financial years post-incorporation for calculation.

What certifications are mandatory for bidders in the Gujarat laptop procurement?

Bidders must hold ISO 9001 certification for themselves or the OEM. Ensure OEM authorization is provided and that the documentation demonstrates product quality management aligned with ISO standards.

Are imported laptops allowed and what is required for imports?

Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit evidence of the Indian office and ensure compliance with service centre requirements in Gujarat.

When is the service center establishment deadline post award in Gujarat?

If not already established, the bidder must establish a functional service centre within 30 days of contract award. Payment will be linked to submission of evidence of the service centre.