Ministry Of Panchayati Raj Facility Management & Office Stationery Tender in Haveri Karnataka 2026
Progress
Key Highlights
- • Brand/OEM requirements: Not specified; focus on service capability and stationery supply
- • Technical standards: Malicious Code Certificate required; no ISI/ISO codes specified
- • Special clauses: 25% quantity/duration adjustment at bid issue; 25% scope expansion during contract
- • Eligibility: No liquidation/bankruptcy; proof via contracts, invoices, or client certificates
- • Warranty/AMC: Not specified in data; must be inferred from lump-sum service terms
- • Penalties: Not specified; look for LD terms in final contract
- • Delivery/Installation: Service presence in Karnataka; documentary evidence required
- • Payment terms: Not disclosed; review T&C for payment schedule upon order
Tender Overview
The Ministry of Panchayati Raj invites bids for Lump-Sum Facility Management Services combined with SUPPLY OF OFFICE GENERAL STATIONERY AND CLEANING EQUIPMENTS in HAVERI, KARNATAKA 581101. The contract covers facility management with consumables included in the contract cost, and procurement of general office stationery and cleaning equipment. No BOQ quantities are disclosed; however, the buyer terms permit a 25% increase in scope or duration at contract issuance or during execution. A local service provider presence is required within the consignee state. This opportunity relies on service capability, compliance with bid certificates, and past experience proofs rather than explicit itemized specifications.
Technical Specifications & Requirements
Key compliance and operational requirements include:
- Lump-sum service contract structure with potential 25% scope/duration variation
- Consumables integrated into the contract cost; separate itemized lists not provided
- Mandatory Malicious Code Certificate indicating anti-malware assurances for hardware/software
- Service-provider office must be located in Karnataka (cons documentary evidence required)
- Past Experience proof via contract copies, client execution certificates, or equivalent documents
- Consortium is allowed with shared responsibility among members
- No technical BOQ items available; rely on general facility management and stationery supply capabilities
- Emphasis on non-liability for payments or certifications unless documented in bid documents
- Ensure upload of all requested certificates and at least one valid proof of past performance
- Emphasize compliance with vendor verification and anti-trust considerations in the bid
Terms, Conditions & Eligibility
- EMD amount not disclosed; bidders must satisfy standard bid security requirements as per T&C
- 25% variation clause applies to contract duration/quantity at issue and thereafter up to 25%
- Bidders must not be under liquidation or bankrupt; provide undertaking
- Consortium bids allowed with one leader; equal responsibility of all members
- Upload Malicious Code Certificate; non-compliance may lead to rejection
- Office presence in Karnataka required; documentary evidence to be submitted
- Past Experience proof required; acceptable formats include contracts, invoices, execution certificates
- Ensure submission of all certificates/documents sought in Bid Document, ATC, Corrigendum
Key Specifications
-
- Service type: Lump-sum Facility Management with stationery and cleaning equipment supply
-
- Consumables: Included in contract cost
-
- EMD/Performance: Not specified in data; verify in tender documents
-
- Experience: Past project experience required via contract/invoice/execution certificate
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- Consortia: Allowed with shared responsibility
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- Security: Malware/code integrity certificate mandatory
Terms & Conditions
-
EMD and payment terms to be specified in final bid documents
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25% scope/duration adjustment permitted at issue and during contract
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Office of service provider must be in Karnataka; documentary evidence required
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Consortium allowed; each member equally responsible
Important Clauses
Payment Terms
Not specified in data; bidders should verify in final bid documents and ATC.
Delivery Schedule
No explicit delivery dates; final contract will outline lump-sum service delivery timelines.
Penalties/Liquidated Damages
LD terms not provided here; review contract to capture penalties for non-performance.
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Past experience proof acceptable formats must be provided
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Office presence in Karnataka with documentary evidence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Commercial; SUPPLY OF OFFICE GENERAL STATIONERY AND CLANING EQUIPMENTS; Consumables to be provided by service provider (inclusive in contract cost)
Delivery Details
Delivery Locations
1
Delivery Cities
Haveri
Delivery Pincodes
581110
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pavan Kulakarni | 581110,OFFICE OF THE EXECUTIVE OFFICER TALUK PANCHAYAT, HAVERI | Haveri | Karnataka | 581110 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9627751.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Past experience proofs (contracts, invoices, execution certificates)
Financial statements or solvency documents
Malicious Code Certificate
OEM authorizations (if applicable)
Proof of service presence in Karnataka (office address proof)
Any certificates requested in Bid Document/ATC/Corrigendum
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for facility management and stationery tender in Havéri Karnataka 2026?
Bidders must submit GST, PAN, past-experience proofs (contracts/invoices/execution certificates), financial statements, Malicious Code Certificate, and proof of Karnataka service presence. The contract allows a 25% scope/duration variation; consortium bids are permitted with equal responsibility.
What documents are required for the Karnataka facility management bid 2026?
Required documents include GST registration, PAN, past project proofs, financial statements, Malicious Code Certificate, OEM authorizations if applicable, service presence proof in Karnataka, and all certificates specified in the Bid Document/ATC/Corrigendum.
What are the encryption/malicious code requirements for this tender?
Bidders must upload a Malicious Code Certificate ensuring no embedded malware can inhibit functions, damage equipment, or exfiltrate data. Non-compliance may constitute a contract breach and lead to rejection of the bid.
What is the scope variation allowance for this lump-sum contract in Karnataka?
The buyer can increase contract quantity or duration up to 25% at the time of contract issue, and up to 25% during execution with consent. Lump-sum services may expand scope while preserving agreed value.
What past experience proofs are acceptable for this procurement bid?
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or equivalent documents like third-party inspection notes to demonstrate prior work.
Where will service provision be located for eligibility in this tender?
The service provider must maintain an office in the consignee state, Karnataka; documentary evidence of local presence is required with the bid submission.
What standards or certifications are required for this procurement in Karnataka?
The tender requires compliance with internal malware verification; no explicit IS/ISO numbers are specified in data. Ensure all required certificates per Bid Document/ATC/Corrigendum are included.
How will payments be processed for this Karnataka procurement?
Payment terms are not disclosed in the available data; bidders should refer to the final contract and ATC for payment milestones, schedules, and any advance or milestone-based payments.