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Controller General Of Defence Accounts Load Calculation of Air Conditioning System Tender Visakhapatnam Andhra Pradesh 2025

Bid Publish Date

29-Oct-2025, 10:26 pm

Bid End Date

13-Nov-2025, 5:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

RA
Issue29-Oct-2025, 10:26 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

ELECTRICAL DESIGN SERVICE SERVICES

Tender Overview

Organization: Controller General Of Defence Accounts (Department of Defence) seeks a service provider for Load Calculation of Air Conditioning System. The project scope centers on calculating cooling load for defence assets, with no explicit quantity or value published. The procurement emphasizes regional presence, mandating a Visakhapatnam office and on-site collaboration to ensure accurate scope understanding. A compulsory site visit and pre-bid meeting are required to align bidders with the technical expectations. The tender includes a flexible quantity/duration option of up to 25% at contract issuance and during execution, signaling modest scope adjustments. A strong focus on defence-sector experience and reliable after-sales support differentiates qualified bidders.

  • Target location: Visakhapatnam, Andhra Pradesh
  • Procurement category: Custom Bid for Services – Air Conditioning load calculation
  • Key differentiator: mandatory local service center, defence experience proof, and documented PPT/drawings from prebid for scope clarity
  • Notable condition: escalation and SLA expectations for service support

Technical Specifications & Requirements

  • No formal technical specifications published in the excerpt; bidders should prepare to demonstrate capability in:
    • Air conditioning load calculation methodologies, including equipment naming, room-by-room calculations, and external heat gain assessment
    • Demonstrable experience on defence assets or ships (past project certificates acceptable)
    • Local presence in Visakhapatnam with service support capability
  • Mandatory documents/assurances: past experience contracts, execution certificates, client attestations, and evidence of a dedicated service desk with toll-free contact
  • Site visit prerequisites: within 48 hours of bid publication; pre-bid meeting with scope understanding; bidders to present PPT/drawings

Terms, Conditions & Eligibility

  • Quantity/duration adjustment: up to 25% at bid issue and post contract
  • Local office requirement: evidence of Visakhapatnam presence
  • Service support: dedicated toll-free number and escalation matrix
  • Documentation: ensure all certificates and documents listed in ATC/corrigendum are uploaded
  • Past experience: proof via contract copies, client certificates, or third-party release notes
  • Site visit: mandatory; prebid meeting required for scope clarity

Key Specifications

  • Load calculation for air conditioning system

  • Defence-sector familiarity preferred

  • Local Visakhapatnam service center required

  • Site visit within 48 hours of bid publication

  • Prebid meeting with PPT/drawings submission

Terms & Conditions

  • 25% quantity/duration flexibility at contract issue and during execution

  • Mandatory Visakhapatnam local office and service support

  • Mandatory site visit and prebid meeting for scope clarity

  • Proof of past defence-related experience required

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should expect standard government payment after delivery/completion per contract

Delivery Schedule

Delivery timeline not specified; site visit within 48 hours of bid publication is required

Penalties/Liquidated Damages

Penalties, performance bonds, or LD are not detailed in the excerpt; bidders should seek clarification in ATC

Bidder Eligibility

  • Must have local office/support center in Visakhapatnam

  • Proven past experience of similar load calculation work in defence ships or assets

  • Submission of client attestations or execution certificates for prior projects

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Custom Bid for Services - LOAD CALCULATION OF AIR CONDITIONING SYSTEM

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 8

GeM-Bidding-8463725.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST Registration certificate

2

PAN card

3

Past project experience certificates (defence sector preferred)

4

Contract copies and client invoices with self-certification

5

Execution certificates from clients

6

Evidence of local Visakhapatnam office or service center

7

Proof of dedicated service desk (toll-free number and escalation matrix)

8

Technical bid/Compliance certificates

9

OEM authorizations (if applicable)

Reverse Auction Schedule

Completed

Start

20-Nov-2025, 4:00 pm

End

21-Nov-2025, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
BHAVANI ENTERPRISES   Under PMA
12-11-2025 15:48:58
2
BLUE SEA MARINE ENGINEERING   Under PMA
12-11-2025 16:37:14
3
ELITE ENGINEERING ENTERPRISES   Under PMA
11-11-2025 15:40:37
4
PACIFIC MARINE SERVICES   Under PMA
13-11-2025 10:20:06

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1PACIFIC MARINE SERVICES   Under PMA Winner ₹12,48,436Item Categories : Custom Bid for Services - LOAD CALCULATION OF AIR CONDITIONING SYSTEM
L2BHAVANI ENTERPRISES   Under PMA₹12,50,000Item Categories : Custom Bid for Services - LOAD CALCULATION OF AIR CONDITIONING SYSTEM
L3ELITE ENGINEERING ENTERPRISES   Under PMA₹12,78,155Item Categories : Custom Bid for Services - LOAD CALCULATION OF AIR CONDITIONING SYSTEM

🎉 L1 Winner

PACIFIC MARINE SERVICES   Under PMA

Final Price: ₹12,48,436

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for the AC load calculation tender in Visakhapatnam 2025?

Bidders must demonstrate defence-sector experience, provide a local Visakhapatnam office proof, and submit past project certificates along with GST, PAN, and EMD as applicable. The bid requires a site visit within 48 hours of publication and a prebid meeting with PPT/drawings to clarify the scope.

What documents are required for the load calculation tender in Visakhapatnam?

Required documents include GST registration, PAN card, past project experience certificates (defence preferred), contract copies with client invoices, execution certificates, proof of local office, toll-free service number, and technical compliance certificates.

What are the eligibility criteria for defence air conditioning load work?

Eligibility demands prior experience on similar defence-class assets or ships, documented proof via contracts or client attestations, and a local Visakhapatnam support center. Prebid engagement is mandatory for scope alignment.

When is the mandatory site visit for the Visakhapatnam AC load tender?

Site visit is mandatory within 48 hours of bid publication, enabling bidders to understand scope and prepare PPT/drawings for the prebid meeting. Attendance is a prerequisite for technical eligibility.

What is the 25% clause in the CGDA tender for AC load work?

The buyer may adjust contract quantity or duration by up to 25% at contract issue and during execution. Bidders must accept revised quantities/durations and adjust scheduling accordingly.

What service support requirements are specified for bidders?

Bidders must provide a dedicated toll-free service number and an escalation matrix with named contacts. Local service capability in Visakhapatnam is mandatory for timely support.

Which standards or certifications are required for this load calculation

Standards are not explicitly listed in the excerpt. Bidders should emphasize defence experience, client attestations, and technical compliance certificates, and confirm any IS/ISO if requested in ATC.

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