Directorate Of Horticulture Gujarat Event Management Tender National Seminar Venue Development 2026 ₹550000 EMD ₹16500
Progress
Key Highlights
- • Mandatory Gujarat State registration for bidders
- • Variation allowance up to 25% for quantity or duration
- • Estimated contract value ₹5,50,000 with EMD ₹16,500
- • No BOQ items; pure service-based event management
- • National scope event management with venue development
- • ATC includes quantity/duration flexibility and local compliance
- • DL/penalty or warranty terms not detailed; bidders must verify ATC
- • Single-day to full-day event management requirements
Tender Overview
Directorate Of Horticulture, Gujarat invites bids for comprehensive Event management services covering a national seminar/venue development on a full-day basis. Estimated value: ₹5,50,000 with an EMD of ₹16,500. Scope includes venue setup, on-site coordination, and related seminar management for a buyer premise. Bidders must be registered in Gujarat State. A notable variation clause allows up to 25% change in contract quantity or duration at award, with consent for lumpsum adjustments. This tender emphasizes local eligibility and a streamlined procurement process.
Keywords: tender in Gujarat, Gujarat State procurement, event management Gujarat
Key Specifications
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Event management services for a full-day national seminar
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Venue development and on-site coordination
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Estimated value ₹5,50,000; EMD ₹16,500
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Gujarat State registration mandatory
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25% variation in quantity or duration allowed
Terms & Conditions
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Key term: EMD amount and submission details
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Key term: Gujarat State bidder eligibility
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Key term: 25% variation clause for quantity/duration
Important Clauses
Payment Terms
Payment terms not fully disclosed; bidders must refer to ATC for timing and milestones.
Delivery Schedule
Full-day event management at buyer premise; no fixed dates provided in summary.
Penalties/Liquidated Damages
Penalties or LD details are not specified here; ATC should be consulted for conditions.
Bidder Eligibility
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Must be registered in Gujarat State
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Proven track record in national-level event management
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Financial statements demonstrating stability and bid readiness
Tender Data
Bid Details
Quantity
11
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Venue Development; Buyer premise; Full day
Advisory Bank
Bank Of Baroda
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380052
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Vipulkumar | 380052,Deputy Director of Horticulture, C-Block, First Floor, Bahumali Bhavan, Vastrapur | Ahmadabad | Gujarat | 380052 | 11 | - | - |
Authority Records
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9813998.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
15-Sep-2026, 6:30 am
Opening Date
16-Sep-2026, 6:30 am
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates from similar event management projects
Financial statements or solvency proof
EMD submission document (₹16,500)
Technical bid documents and event management credentials
OEM authorizations or partner agreements if applicable
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Gujarat state 2026?
Bidders must be Gujarat-registered, submit ₹16,500 EMD, GST and PAN, and provide prior event management certificates. The ATC allows up to 25% variation in quantity or duration; prepare a robust full-day seminar plan and on-site coordination proposal with clear deliverables and timelines.
What documents are required for event management bid in Gujarat?
Required documents include GST certificate, PAN card, prior event management experience certificates, financial statements, EMD document for ₹16,500, technical bid, and any OEM authorizations. Ensure Gujarat state registration is active before submission.
What are the key eligibility criteria for Gujarat event tender 2026?
Eligibility requires Gujarat State registration, demonstrated experience in national/seminar management, and financial stability evidenced by statements. No BOQ items exist; focus on service capability, venue setup, and program management expertise.
What is the estimated value and EMD for this Gujarat tender?
Estimated contract value is ₹5,50,000 with an EMD of ₹16,500. Bidders should provide the EMD via the specified payment method in ATC and ensure funds are valid through bid submission.
When is the variation clause applicable for Gujarat event bids?
The buyer may alter the contract quantity or duration up to 25% at the time of contract issue and post-award, subject to bidder consent. Plan contingencies accordingly and detail scalable venue management options.
What are the delivery expectations for the full-day event management tender?
Deliverables include end-to-end event management and venue coordination at a buyer premise for a full day. Although specific dates are not listed, bidders should propose a comprehensive execution plan with pre-event, on-site, and post-event support.
What documents prove eligibility for Gujarat event management bid 2026?
Submit GST, PAN, experience certificates, financials, EMD submission proof, and technical bid documents. Ensure Gujarat state registration and any OEM authorizations are included to satisfy ATC requirements.