State Election Commission Uttar Pradesh Polling Material Kit Tender Ghaziabad 2025 - 852000 INR Estimated Value, 17000 INR EMD
Bid Publish Date
21-Nov-2025, 2:13 pm
Bid End Date
06-Dec-2025, 3:00 pm
EMD
₹17,000
Value
₹8,52,000
Location
Progress
Tender Overview
The State Election Commission, Uttar Pradesh, is inviting bids for a Polling Material Kit in Ghaziabad (PIN 201001). The estimated contract value is ₹852,000 with an EMD of ₹17,000. The requirement falls under the Polling Material Kit category, with no BOQ items listed. The purchaser reserves a quantity variation of ±25% at contract award and during the currency of the contract, at the same contracted rates. Delivery timelines are linked to the last date of the original delivery order, with additional time calculated by the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Vendors must comply with option-clause delivery extensions. This tender originates from Ghaziabad, Uttar Pradesh, under the state election framework.
Technical Specifications & Requirements
- No technical specifications or BOQ items are provided; therefore, bidders should rely on standard polling material kit norms applicable to Uttar Pradesh government procurement. - The tender indicates an estimated value of ₹852,000 and an EMD of ₹17,000 to accompany bids. - The absence of itemized BOQ suggests evaluation based on supplier capability, compliance with delivery terms, and adherence to standard state election kit guidelines. - Ensure capability to scale within ±25% quantity changes and meet contracted rates for any extended periods. - Confirm ability to deliver to Ghaziabad, UP within the extended delivery window if the option clause is exercised.
Terms, Conditions & Eligibility
- EMD: ₹17,000 as per tender terms. - Quantity variation: Purchaser may increase/decrease quantity by up to 25% of bid/contract quantity. - Delivery: Delivery period starts from the last date of the original delivery order; extended time calculations apply with a minimum of 30 days. - Pricing: Extended quantity must be at the contracted rates. - Documentation: Bid submissions must align with buyer-added terms and ATC; no specified BOQ means emphasis on compliance and delivery capability.
Key Specifications
-
Polling Material Kit category specification not detailed in BOQ
-
Estimated contract value: ₹852,000
-
EMD amount: ₹17,000
-
Delivery term: extendable per option clause with minimum 30 days
-
Quantity variation: ±25% of bid/contract quantity
-
Delivery location: Ghaziabad, Uttar Pradesh (PIN 201001)
-
No itemized BOQ items provided; rely on standard polling material kit norms
Terms & Conditions
-
Quantity may vary by up to 25% at contract award and during execution
-
Delivery window adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum
-
EMD is ₹17,000; value of contract approximately ₹8.52 Lakh
Important Clauses
Payment Terms
Not specified in detail; bidders should anticipate standard UP government terms per ATC and contract.
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended time applies per option clause with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated in data; bidders should review ATC for LD provisions and performance bonds if applicable.
Bidder Eligibility
-
Registered bidder with GST and PAN
-
Experience in supplying polling or government-issued kits (preferred)
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Financial capability to handle ~₹8.52 Lakh contract and EMD submission
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | jmg enterprises Under PMA | Make : NA Model : POLLING MATERIAL KIT | 06-12-2025 14:58:10 | |
| 2 | M/S GANPATI ENTERPRISES Under PMA | Make : NA Model : POLLING MATERIAL KIT | 05-12-2025 16:44:37 | |
| 3 | M/S LAKSHMI PRINTERS Under PMA | Make : NA Model : RAMA KRISHAN | 05-12-2025 17:05:59 | |
| 4 | RAVINDRA BHANDARI Under PMA | Make : NA Model : RAMA KRISHAN | 06-12-2025 11:08:20 | |
| 5 | saraswati press Under PMA | Make : NA Model : POLLING MATERIAL KIT | 05-12-2025 16:31:09 | |
| 6 | SETHI TRADERS Under PMA | Make : NA Model : POLLING MATERIAL KIT | 05-12-2025 14:22:04 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SETHI TRADERS( MSE Social Category:General ) Under PMA | Item Categories : Polling Material Kit | |
| L2 | saraswati press( MSE Social Category:General ) Under PMA | Item Categories : Polling Material Kit | |
| L3 | M/S LAKSHMI PRINTERS( MSE Social Category:General ) Under PMA | Item Categories : Polling Material Kit | |
| L4 | M/S GANPATI ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Polling Material Kit | |
| L5 | jmg enterprises Under PMA | Item Categories : Polling Material Kit |
Tender Data
Bid Details
Quantity
1420
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Min. Avg. Annual Turnover
4
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Polling Material Kit (Q4)
Authority Records
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Documents 4
GeM-Bidding-8618071.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (similar polling material delivery, if any)
Financial statements or turnover proof
EMD submission proof (online payment or demand draft)
Technical bid documents (if required by buyer AO or ATC)
OEM authorizations or approvals (if applicable)
Any system or quality certifications referenced in ATC
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for polling material kit tender in Ghaziabad Uttar Pradesh 2025
Bidders should submit GST, PAN, and EMD ₹17,000 along with technical and financial bids per ATC. The contract allows ±25% quantity variation, with delivery extensions calculated by the specified formula. Ensure capability to deliver to Ghaziabad (PIN 201001) within extended timelines.
What documents are required for UP polling material kit procurement
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof, OEM authorizations if applicable, and technical bid documents as per buyer ATC. Ensure submission aligns to UP State Election Commission terms and delivery terms for Ghaziabad.
What are the delivery terms for the Ghaziabad polling kit tender
Delivery starts after the last date of the original delivery order. If quantities increase, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery within the contract scope.
What is the EMD amount for the UP polling kit tender
The Earnest Money Deposit required is ₹17,000. It may be paid online or via demand draft as per the tender ATC. Ensure EMD submission accompanies bid to qualify for evaluation under the State Election Commission UP procurement.
What standards or specifications are specified for polling kits UP 2025
No itemized technical specifications are provided in the BOQ. Bidders should rely on standard polling material kit norms and any ATC references. Prepare to demonstrate capability to meet government polling requirements within Ghaziabad and related delivery conditions.
How does quantity variation affect pricing in UP polling kit bid
The purchaser can vary quantity by ±25% at contract award and during execution. Pricing must remain at contracted rates. Bidders should plan capacity to deliver increased quantities without price changes and align production or sourcing accordingly.
What are the eligibility criteria for state election procurement Ghaziabad
Eligibility includes GST registration, PAN, demonstrated financial stability, and potential prior experience in polling or government kit supply. Ensure capability to comply with ATC terms, delivery to Ghaziabad, and ability to scale quantities under the option clause.
When is the bid submission window for UP polling kit tender
Specific submission dates are not provided in the data. Bidders should monitor official procurement notifications from the State Election Commission UP and respond to ATC with complete documents, EMD, and compliance statements as per the tender terms.