Indian Coast Guard UPS Repair & Overhauling Porbandar Gujarat 2026 IS UPS repair aboard ship
Progress
Key Highlights
- • Onboard repair of specific shipboard equipment (Chapati Making Machine) at Porbandar, Gujarat
- • 50% contract quantity/duration adjustment right for buyer prior to contract issuance
- • All spares and materials to be supplied by the bidder; no growth payments without signed undertaking
- • Mandatory ship staff execution certificate confirming understanding of work
- • Post-repair demonstration to prove satisfactory automatic operation
- • No BOQ items listed; scope defined by defect/overhaul description in SOW
Tender Overview
- Organization: Indian Coast Guard (Department of Defence) engaging in repair and overhauling services for an Uninterruptible Power Supply (UPS) system and a damaged Chapati Making Machine on board. Location: Porbandar, Gujarat; Estimated value: ₹177,000. Scope covers defect rectification of L-1698 ships Chapati Making Machine (MS SUSHMA & CO) not operating in automatic mode, with all required spares supplied by the firm. Mandatory on-site work aboard the vessel with proof of satisfactory operation post-repair. Includes a 50% scope/duration variation option during contract execution.
- The bid will depend on the supplier deploying qualified technical personnel capable of on-board diagnostics, electrical/mechanical servicing, and verification of automatic mode functionality for the Chapati Machine. Emphasizes direct engagement at ship’s location and adherence to shipboard safety practices. Unique element: defect remediation with certificate of understanding signed by ship staff and the bidder.
- Key differentiator: on-board repair requirement with no additional payments for unanticipated growth of work; undertaking/certificate signed by ship staff is mandatory for bid submission. This tender emphasizes practical on-site capability and compliance with shipboard procedures.
Technical Specifications & Requirements
- Project: Onboard defect rectification of L-1698 Chapati Making Machine (M/S SUSHMA & CO) not working in automatic mode; system overhauling and parts provision by the bidder.
- Location: Porbandar, Gujarat; delivery/installation: onboard ship; verification: post-repair demonstration of automatic operation.
- Terms: contractor responsible for all spares and material, with no extra payment for scope growth; bidder must furnish an undertaking/certificate confirming understanding of work and on-board signature of ship staff.
- Critical conditions: completion within stipulated timeline; ensure machine proves satisfactory operation; a suitable representative must be deployed aboard for assessment.
- Additional notes: procurement involves a single vessel repair, no BOQ items listed; timeline and exact spare list to be confirmed during quote submission.
Terms, Conditions & Eligibility
- 50% option clause: buyer can modify contract quantity or duration up to 50% during contract issue and execution.
- Scope of Work (SOW): onboard defect rectification of L-1698 Chapati Making Machine; all materials/spares supplied by bidder; undertaking signed by ship staff is mandatory.
- Timeline: work to be completed within the stipulated timeline and demonstrated as satisfactory on the ship.
- Payment & penalties: not specified beyond on-board completion; no extra payment for growth of work if undisclosed.
- Documentation: bidders must submit undertaking/certificate; representative deputation to ship required; signature of ship staff required for acceptance.
Key Specifications
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- Product/service: Onboard repair and overhauling of Uninterruptible Power Supply system and Chapati Making Machine (MS SUSHMA & CO) not operating in automatic mode
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- Location: Porbandar, Gujarat; installation/working verification aboard ship
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- Spares: All required spares to be supplied by bidder
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- Documentation: Undertaking/certificate of understanding signed by ship staff
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- Timeline: Completion within stipulated timeline; verification of satisfactory operation
Terms & Conditions
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50% quantity/duration adjustment by buyer during contract process
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Onboard repair of Chapati Making Machine with spares supplied by bidder
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Mandatory ship staff certificate confirming work understanding and completion
Important Clauses
Payment Terms
Not specified; payment terms to be clarified in final ATC/contract; on-board work completion and certification are prerequisites
Delivery Schedule
Work to be completed within a stipulated timeline as per ship's schedule; on-board assessment required after repairs
Penalties/Liquidated Damages
Not specified in provided data; any penalties to be defined in ATC or contract issuance
Bidder Eligibility
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Experience in onboard repair of shipboard electrical/mechanical systems
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Capability to supply all required spares with delivery aboard Porbandar
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Compliance with shipboard safety and certification requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - Uninterruptible Power Supply (Ups) (DFM); L 1698 Ships Chapati Making Machine M S SUSHMA AND CO not working in automatic mode; Yes; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Porbandar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Porbandar | Porbandar | - | - | 1 | - | - |
Authority Records
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Documents 9
GeM-Bidding-9861548.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar onboard repair work
Financial statements or liquidity proof
EMD/Security deposit documents (if applicable)
Technical bid submission with method statement
OEM authorization or vendor eligibility (if required)
Undertaking/certificate signed by bidder and ship staff (onboard work acknowledgment)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for UPS repair onboard Porbandar ship tender in Gujarat
To bid, prepare on-board repair capabilities, spares supply plan, and ship staff undertaking. Include GST, PAN, experience certificates, financials, and OEM authorizations if required. Ensure you submit the undertaking signed by the ship staff and plan for completing repairs within the stipulated timeline.
What documents are required for onboard ship repair tender in Porbandar
Submit GST certificate, PAN card, experience certificates for similar marine repairs, financial statements, EMD documents if applicable, technical bid, OEM authorizations, and the mandatory undertaking/certificate signed by ship staff confirming understanding of the work.
What are the essential scope details for the L-1698 Chapati Machine repair
Scope includes system overhaul and rectification of automatic mode, on-board defect analysis, procurement of all required spares by bidder, and demonstration of satisfactory automatic operation post-repair with ship staff endorsement.
What is the 50% variation clause for this coast guard repair tender
The buyer may increase or decrease contract quantity or duration by up to 50% during contract issuance and execution; the bidder must accept revised scope and value if triggered.
When is the delivery/completion expected for onboard repair in Porbandar
Completion is within the stipulated timeline specified by the contract; final acceptance requires demonstration of automatic operation and a signed ship staff undertaking confirming understanding.
Which standards or certifications are required for shipboard repair bids
While explicit standards are not listed, bidders should demonstrate safety compliance for onboard work, supply of spares, and capability to perform under shipboard conditions; OEM authorizations may be required for specific components.
What are the payment terms and penalties for this repair tender
Specific payment terms are not disclosed in the available data; payments hinge on on-board completion and acceptance; penalty details or LD clauses are not provided and will be defined in ATC/contract.
How to verify the SOW and undertake requirements for onboard work
Review the SOW to confirm defect scope L-1698, onboard execution, and certificate signing by ship staff. Attach a completed undertaking with your quote and ensure representatives are available to operate and verify the Chapati Machine automatically.