Indian Army AC Servicing Tender 2025 - Department of Military Affairs, AC Pipe & Wiring Maintenance, Gas Filling
Progress
Quantity
9
Category
AC Servicing
Bid Type
Two Packet Bid
Key Highlights
- • Special option clause enabling ±25% quantity variation at contract award and during currency
- • Advance sample approval required before bulk manufacturing; 5-day turnaround for sample submission
- • Delivery period adjustments if buyer delays sample approval; no liquidated damages during buyer delays
- • Scope focuses on AC servicing-related goods and labor charges; no explicit performance guarantees listed
- • Five BOQ items exist, but exact quantities are not disclosed in available data
- • Contract may terminate for major deviations from approved samples or contract specs
- • Procurement is under Department of Military Affairs, Indian Army
Categories
10
Tender Overview
The Indian Army, under the Department of Military Affairs, is inviting bids for air conditioning servicing and maintenance activities, including AC pipe maintenance and replacement, wiring maintenance and replacement, condenser fan servicing, and AC gas filling with labor charges. The scope centers on supply-and-service for AC-related works across five BOQ items, with an emphasis on the complete upkeep lifecycle. The buyers reserve quantities flexibility up to ±25% at contract award and during the currency, calculated against original quantities. Advanced sample approvals precede bulk manufacturing, with a 5-day window for submission of 2 or 7/9 samples depending on contract needs. This tender emphasizes adherence to approved samples and timely delivery, while allowing for extension of delivery time if the buyer delays sample approval. Unique aspects include option-driven quantity adjustments and sample-based qualification.
Technical Specifications & Requirements
- Scope includes: AC servicing, AC pipe maintenance and replacement, AC wire maintenance and replacement, condenser fan, AC gas filling and labor charge
- No explicit numeric specifications; emphasis on sample approval process and bulk supply after conformity
- Key process requirements: advance sample submission within 5 days of award, buyer-approved specifications before bulk manufacturing, modification list provided within 5 days of sample submission
- Delivery impact: if buyer delays sample approval, delivery period may be refixed with no LD; extendable up to original delivery period; option for additional time based on percentage of increased quantity
- BOQ: 5 items (no quantities provided); scope is goods supply and associated labor
- Compliance emphasis: adherence to contract specifications framework and risk of contract termination for major deviations
Terms, Conditions & Eligibility
- EMD and exact financial requirements are not specified in the data provided
- Option clause allows quantity variation up to 25% at contract placement and during currency
- Delivery timeframe is linked to last date of original delivery order; delays due to seller or buyer sample approval affect timelines
- Pre-bulk production sample approvals are mandatory; failure to meet modified specifications can lead to termination
- Scope of supply is limited to supply of goods; no separate service calendar is provided
- Key compliance focus: sample conformity, timely submission of samples, and adherence to contract specifications framework
Key Specifications
-
Product/Service: AC servicing, AC pipe maintenance and replacement, AC wire maintenance and replacement, condenser fan servicing, AC gas filling and labor charges
-
Quantities: Not disclosed in BOQ; quantity variation allowed up to 25%
-
EMD/Estimated value: Not specified in data; bidders must confirm at bid stage
-
Experience: Prior AC servicing/maintenance experience advisable; detailed criteria not provided
-
Quality/Compliance: Follow contract specifications framework; advance sample approvals required
Terms & Conditions
-
Option clause allows 25% quantity variation during contract and at award
-
Advance samples required within 5 days of award; 2/7/9 samples depending on contract
-
Delivery extensions possible if buyer delays sample approval; potential LD waivers during buyer delay
Important Clauses
Payment Terms
Not specified in provided data; bidders should refer to contract terms for payment milestones and any advance payment rules
Delivery Schedule
Delivery begins from the last date of original delivery order; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
No LD details shown; potential waiver during buyer-delayed sample approvals; LD terms to be confirmed in final contract
Bidder Eligibility
-
Demonstrated AC servicing/maintenance experience
-
Valid GST and PAN with financial standing
-
Ability to supply goods per contract specifications and sample approvals
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
AC Servicing , AC Pipe Maintenance and Replacement , Ac Wire Maintenance and Replacement , Condenser Fan , Ac Gas Filling and Labor Charge
Authority Records
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Documents 4
GeM-Bidding-8527073.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
AC Servicing
AC Servicing
AC Pipe Maintenance and Replacement
AC Pipe Maintenance and Replacement
Ac Wire Maintenance and Replacement
Ac Wire Maintenance and Replacement
Condenser Fan
Condenser Fan
Ac Gas Filling and Labor Charge
Ac Gas Filling and Labor Charge
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | AC Servicing | AC Servicing | 2 | pieces | gembuyer0123 | 15 | |
| 2 | AC Pipe Maintenance and Replacement | AC Pipe Maintenance and Replacement | 2 | pieces | gembuyer0123 | 15 | |
| 3 | Ac Wire Maintenance and Replacement | Ac Wire Maintenance and Replacement | 2 | pieces | gembuyer0123 | 15 | |
| 4 | Condenser Fan | Condenser Fan | 1 | pieces | gembuyer0123 | 15 | |
| 5 | Ac Gas Filling and Labor Charge | Ac Gas Filling and Labor Charge | 2 | pieces | gembuyer0123 | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating similar AC servicing/maintenance work
Financial statements (last 2-3 years) showing liquidity
EMD/Security deposit documents (amount not specified in data; bidders should verify in terms)
Technical bid documents and compliance certificates
OEM authorizations or service-provider qualifications (if required by buyer)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CHANDOK STORE Under PMA | - | 10-11-2025 19:56:42 | |
| 2 | IJ ENTERPRISES Under PMA | - | 10-11-2025 18:43:24 | |
| 3 | spring sales corporation Under PMA | - | 10-11-2025 18:19:19 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | spring sales corporation(MSE)( MSE Social Category:General ) Under PMA | Item Categories : AC Servicing,AC Pipe Maintenance and Replacement,Ac Wire Maintenance and Replacement,Condenser Fan, | |
| L2 | CHANDOK STORE Under PMA | Item Categories : AC Servicing,AC Pipe Maintenance and Replacement,Ac Wire Maintenance and Replacement,Condenser Fan, | |
| L3 | IJ ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : AC Servicing,AC Pipe Maintenance and Replacement,Ac Wire Maintenance and Replacement,Condenser Fan, |
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for the Indian Army AC servicing tender in 2025?
Bidders should register with the Army's procurement portal, ensure GST and PAN validity, compile experience certificates for AC servicing, submit financials, and provide OEM authorizations if required. The bid requires advance sample submission within 5 days of award and conformity to the contract specifications framework; ensure delivery terms align with the 25% variation option.
What documents are required for AC maintenance tender submission in India?
Required documents include GST registration, PAN card, last 2-3 years financial statements, experience certificates for AC servicing, technical bid and compliance certificates, and OEM authorizations or service provider qualifications; EMD details must be verified in the final contract terms.
What are the delivery terms for the Indian Army AC tender in 2025?
Delivery starts from the last date of the original delivery order. If the option clause is exercised, the additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Delays from the buyer on sample approvals may adjust timelines without LD.
What standards or certifications are required for AC servicing bids in DoMA?
The tender data references adherence to a contract specifications framework but does not specify exact standards. Bidders should prepare ISO or industry certifications as applicable, plus OEM authorizations if required, and confirm IS/IS/ISO standards during final submission.
What is the scope of supply in this Army AC tender?
Scope is limited to the supply of goods for AC servicing, including maintenance of pipes and wires, replacement components, condenser fans, and gas filling, along with labor charges; the itemized quantities are not disclosed in the provided BOQ data.
How does quantity variation affect pricing in this Army tender?
Quantities may be increased or decreased by up to 25% at contract placement and during the currency. The delivery timeline will adjust proportionally to the increased quantity, using the original delivery period as the base, with a guaranteed minimum adjustment logic.
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Documents 4
GeM-Bidding-8527073.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS