Hindustan Petroleum Corporation Ltd West Delhi HPCL bearing and pump components tender 2026 2400/7200 LPM IS/ISO standards
Bid Publish Date
12-Oct-2026, 4:08 pm
Bid End Date
22-Oct-2026, 5:00 pm
EMD
₹50,000
Location
Progress
Key Highlights
- • EMD of ₹50,000 required for HPCL West Delhi tender participation
- • Broad scope: bearings, bushings, shafts, sleeves, mechanical seals, cooling pipes, pump removal/installation, motor rewinding up to 40HP
- • Delivery flexibility: option clause allows +/-25% quantity change at contract and during currency
- • GST handling: bidder bears GST; reimbursement up to actuals or quoted rate, whichever is lower
- • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
- • No item-specific BOQ quantities; 19 total items with N/A quantities
- • Non-assignment and non-sub-contracting without written consent; joint liability retained
- • Termination rights if delivery or performance is not met
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for a broad range of mechanical spares and services for pump systems, including bearings, bushings, shafts, sleeves, mechanical seals, coupling sets, cooling pipes, motor rewinding up to 40HP, hydro services, pump removal/installation, and housing repairs at West Delhi, Delhi 110008. The procurement covers 19 items, with an estimated value not disclosed and an EMD of ₹50,000. The BOQ lists no item-specific quantities (N/A). Unique aspects include a broad scope for repair/overhaul and multiple pump LPM categories (2400 LPM and 7200 LPM). The buyer emphasizes flexibility via option clauses and compliance readiness for vendor onboarding.
Technical Specifications & Requirements
- EMD amount: ₹50,000.
- Delivery/option clause: quantity may be increased/decreased up to 25% at contract placement and during currency at contracted rates; extended delivery time calculated as (additional quantity/original quantity) × original delivery period with a minimum of 30 days.
- GST: bidder to determine applicable GST; reimbursement as actuals or applicable rates, whichever is lower, up to quoted GST percentage.
- Vendor onboarding documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Contractual independence: seller cannot assign/sub-contract without buyer consent; joint and several liability remains.
- If material delivery is delayed or defective, buyer may terminate.
- Category coverage: bearings, bushings, shafts, sleeves, cooling pipes, mechanical seals, motor rewinding up to 40HP, coupling sets, pump removal/install, housing repairs, weld/resizing work.
Terms, Conditions & Eligibility
- EMD: ₹50,000.
- GST obligations: contractor responsible for own GST; reimbursement as per actuals or lower rate.
- Documents for vendor code creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
- Financial standing: bidder must not be in liquidation or bankruptcy and must upload an undertaking.
- Sub-contracting: not allowed without prior written consent; liability remains with seller.
- Termination rights: Buyer may terminate for material breach, delivery failure, or non-compliance.
Key Specifications
-
EMD amount: ₹50,000
-
Delivery flexibility: ±25% quantity; schedule adjustments with minimum 30 days
-
GST handling: bidder bears GST; reimbursement clause as per actuals or lower rate
-
Prescribed documents for vendor code: PAN, GSTIN, cancelled cheque, EFT mandate
-
No specific technical specifications listed for items
-
Contractual terms include non-assignment and warranty/penalty conditions
Terms & Conditions
-
EMD ₹50,000 required; bid eligibility hinges on financial standing and documentation
-
Option clause allows 25% quantity variation during and after award
-
GST responsibilities and vendor code documentation are mandatory for bid submission
Important Clauses
Payment Terms
GST reimbursement follows actuals or lower quoted rate; bidder bears GST liability; no fixed payment schedule provided
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time rules apply with 30-day minimum; 25% quantity variation permitted
Penalties/Liquidated Damages
Buyer may terminate for failure to deliver or material non-compliance; liability remains with seller notwithstanding assignment/sub-contracting approvals
Bidder Eligibility
-
Not in liquidation or bankruptcy; not under receivership
-
Sufficient financial standing to undertake maintenance and repair scope
-
Compliance with GST, PAN, and EFT mandate submission along with bid
Tender Data
Bid Details
Quantity
538
Category
BEARING FOR 2400 LPM
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
BEARING FOR 2400 LPM , BEARING FOR 7200LPM , BUSH FOR PUMP-2400 LPM , BUSH FOR PUMP 7200 LPM , SHAFT FOR PUMP 2400 LPM , SHAFT FOR PUMP 7200 LPM , SS SLEEVE 2400 LPM PUMP , SS SLEEVE 7200 LPM PUMP , COOLING PIPE , MECHANICAL SEAL FOR 2400 LPM , MECHANICAL SEAL FOR 7200 LPM , MOTOR REWINDING UP TO 40HP , HYDRA SERVICE , COUPLING SET 2400 LPM , COUPLING SET 7200 LPM , PUMP REMOVAL AND INSTALLATION AFTER REPAIR , SS PLATE FOR IMPRELLER HOUSING REPAIR , SHAFT REPAIR WELDING AND RESIZE , HOUSING GROUP MAKING CHARGES
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
33
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
365
Delivery Locations
1
Delivery Cities
West
Delivery Pincodes
110041
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Paras Agarwal | 110041,HPCL Delhi Terminal, NH-10, Delhi-Rohtak Road, Village - Tikri Kalan, Delhi - 110041 | West | Delhi | 110041 | 12 | 365 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-10022275.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
BEARING FOR 2400 LPM
Refer to the tender terms and conditions
BEARING FOR 7200LPM
Refer to the tender terms and conditions
BUSH FOR PUMP-2400 LPM
Refer to the tender terms and conditions
BUSH FOR PUMP 7200 LPM
Refer to the tender terms and conditions
SHAFT FOR PUMP 2400 LPM
Refer to the tender terms and conditions
SHAFT FOR PUMP 7200 LPM
Refer to the tender terms and conditions
SS SLEEVE 2400 LPM PUMP
Refer to the tender terms and conditions
SS SLEEVE 7200 LPM PUMP
Refer to the tender terms and conditions
COOLING PIPE
Refer to the tender terms and conditions
MECHANICAL SEAL FOR 2400 LPM
Refer to the tender terms and conditions
MECHANICAL SEAL FOR 7200 LPM
Refer to the tender terms and conditions
MOTOR REWINDING UP TO 40HP
Refer to the tender terms and conditions
HYDRA SERVICE
Refer to the tender terms and conditions
COUPLING SET 2400 LPM
Refer to the tender terms and conditions
COUPLING SET 7200 LPM
Refer to the tender terms and conditions
PUMP REMOVAL AND INSTALLATION AFTER REPAIR
Refer to the tender terms and conditions
SS PLATE FOR IMPRELLER HOUSING REPAIR
Refer to the tender terms and conditions
SHAFT REPAIR WELDING AND RESIZE
Refer to the tender terms and conditions
HOUSING GROUP MAKING CHARGES
Refer to the tender terms and conditions
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | BEARING FOR 2400 LPM | Refer to the tender terms and conditions | 12 | each | buyer34.hpcl.pb | 365 | |
| 2 | BEARING FOR 7200LPM | Refer to the tender terms and conditions | 6 | each | buyer34.hpcl.pb | 365 | |
| 3 | BUSH FOR PUMP-2400 LPM | Refer to the tender terms and conditions | 40 | each | buyer34.hpcl.pb | 365 | |
| 4 | BUSH FOR PUMP 7200 LPM | Refer to the tender terms and conditions | 3 | each | buyer34.hpcl.pb | 365 | |
| 5 | SHAFT FOR PUMP 2400 LPM | Refer to the tender terms and conditions | 16 | each | buyer34.hpcl.pb | 365 | |
| 6 | SHAFT FOR PUMP 7200 LPM | Refer to the tender terms and conditions | 2 | each | buyer34.hpcl.pb | 365 | |
| 7 | SS SLEEVE 2400 LPM PUMP | Refer to the tender terms and conditions | 6 | each | buyer34.hpcl.pb | 365 | |
| 8 | SS SLEEVE 7200 LPM PUMP | Refer to the tender terms and conditions | 2 | each | buyer34.hpcl.pb | 365 | |
| 9 | COOLING PIPE | Refer to the tender terms and conditions | 40 | each | buyer34.hpcl.pb | 365 | |
| 10 | MECHANICAL SEAL FOR 2400 LPM | Refer to the tender terms and conditions | 6 | each | buyer34.hpcl.pb | 365 | |
| 11 | MECHANICAL SEAL FOR 7200 LPM | Refer to the tender terms and conditions | 2 | each | buyer34.hpcl.pb | 365 | |
| 12 | MOTOR REWINDING UP TO 40HP | Refer to the tender terms and conditions | 1 | each | buyer34.hpcl.pb | 365 | |
| 13 | HYDRA SERVICE | Refer to the tender terms and conditions | 300 | hour | buyer34.hpcl.pb | 365 | |
| 14 | COUPLING SET 2400 LPM | Refer to the tender terms and conditions | 1 | each | buyer34.hpcl.pb | 365 | |
| 15 | COUPLING SET 7200 LPM | Refer to the tender terms and conditions | 1 | each | buyer34.hpcl.pb | 365 | |
| 16 | PUMP REMOVAL AND INSTALLATION AFTER REPAIR | Refer to the tender terms and conditions | 10 | each | buyer34.hpcl.pb | 365 | |
| 17 | SS PLATE FOR IMPRELLER HOUSING REPAIR | Refer to the tender terms and conditions | 10 | each | buyer34.hpcl.pb | 365 | |
| 18 | SHAFT REPAIR WELDING AND RESIZE | Refer to the tender terms and conditions | 40 | each | buyer34.hpcl.pb | 365 | |
| 19 | HOUSING GROUP MAKING CHARGES | Refer to the tender terms and conditions | 40 | each | buyer34.hpcl.pb | 365 |
Categories
35
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque
EFT Mandate certified by Bank
GST/CST registration (as applicable)
Proof of financial standing (undertaking regarding non-liquidity/bankruptcy)
Any applicable OEM authorizations or technical compliance certificates (if provided)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for HPCL West Delhi pump components tender 2026?
Bidders must ensure EMD ₹50,000 is submitted with the bid, provide PAN, GSTIN, cancelled cheque and EFT mandate, and confirm non-liability for liquidation. The bid also requires acceptance of the 25% quantity option and compliance with GST reimbursement terms; review vendor code prerequisites for registration.
What documents are required for HPCL Delhi pump repair tender submission?
Submit PAN card, GSTIN, cancelled cheque, and EFT mandate; provide GST certificate if applicable; include proof of financial status and undertaking against liquidation; OEM authorizations or technical certificates may be needed for specific components; ensure all documents are current and legible.
What are the delivery and quantity variation terms in this HPCL tender?
The contract allows +/- 25% quantity variation at award and during the currency; delivery time extends with a minimum of 30 days, calculated as (additional quantity/original quantity) × original delivery period; original period applies unless extended within limits.
Which components are covered under the HPCL Delhi pump tender 2026?
The scope includes bearings, bushings, shafts, sleeves, cooling pipes, mechanical seals for 2400 LPM and 7200 LPM pumps, motor rewinding up to 40HP, coupling sets, pump removal/installation post-repair, and housing/sleeve repairs; BOQ lists 19 items with N/A quantities.
What are the GST requirements for HPCL procurement in Delhi?
Bidders must determine applicable GST; HPCL will reimburse GST at actuals or the lower of the quoted GST rate; no fixed GST amount is mandated; bidders must quote accordingly and maintain GST compliance in the bid submission.
What happens if the supplier fails to deliver under this HPCL tender?
Buyer reserves the right to terminate the contract on material breach, failure to deliver, or inability to deliver within the stipulated period; sub-contracting requires prior written consent and the seller remains liable for performance and any defects.
Are there OEM-specific requirements for HPCL pump components tender in 2026?
The tender mentions mechanical seals, bearings, and related parts; while no explicit OEM is stated, vendors should provide any applicable OEM authorizations or certifications if requested; ensure compliance with component-specific standards and quality assurances.
Where can I find the procurement details for HPCL West Delhi tender 2026?
Details are in the HPCL West Delhi procurement notice for pump components and services; the bid requires EMD ₹50,000, PAN, GSTN, and EFT mandates, with a 25% quantity option and GST reimbursement rules to be followed during submission.