Local Self Government Department Kerala Desktop Computers Tender Ernakulam IS 550 compliant 2026
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Registered office in Kerala with valid GST registration certificate
- • Three work orders in Kerala (FY 2023-24 to 2025-26) demonstrating supply and installation)
- • Active OEM warranty on all desktop configurations; warranty period explicitly required
- • Both Vendor and OEM must hold ISO certification; attach certificates
- • Functional service centre in the consignee district with qualified engineers
- • Delivery quantity variation up to 25% during contract; ATC governs delivery timing
- • Notable requirement: current, non-obsolete models with active warranty support
Tender Overview
The procurement is issued by the Local Self Government Department, Kerala, for Entry and Mid Level Desktop Computers intended for Ernakulam, Kerala (682001). Key details include the requirement for processor-based configurations, factory pre-loaded OS by the desktop OEM, and RAM/storage specifications such as SSD and HDD capacities. The contract scope centers on a desktop computer package with monitor availability, and an on-site OEM warranty. A notable differentiator is the explicit inclusion of brand and service-network prerequisites, registration in Kerala, and pre-specified service capabilities. The tender emphasizes utilization of current OEM models with active warranty support and mandates submission of ISO certificates for both vendor and OEM. This setup targets reliable local deployment with post-sale support through a certified distribution and service network.
Technical Specifications & Requirements
- Category: PROCESSOR (Computer Type, Processor Number)
- Operating System: Factory pre-loaded OS by Desktop OEM
- Memory: RAM size specified as capacity to be installed in the system
- Storage: SSD capacity (in GB) and HDD capacity (in GB) required
- Monitor: Availability of monitor and screen size in centimeters
- Warranty: On-site OEM warranty (in years)
- Additional governance requirements include brand/current OEM model validity, and compliance with ISO certifications for both Vendor and OEM; service centre in the consignee district with qualified engineers; address proof to be provided. The bid includes option clause limits and delivery-time considerations aligned to procurement governance.
Terms, Conditions & Eligibility
- Registered Office must be in Kerala with valid GST certificate
- Demonstrated experience in supply and installation of similar items; attach three work orders for FY 2023-24 to 2025-26 via GeM portal in Kerala; proof of same-brand supply in prior two years
- Service Centre in the consignee district with installation, commissioning, and warranty support capabilities
- Products must be current OEM models with active warranty; obtain OEM warranty certificate at delivery
- ISO certification for both Vendor and OEM; upload self-certification affirming adherence to ATC clauses
- Buyer reserves rights on bid acceptance and quantity variation up to 25% during contract period
Key Specifications
-
Desktop computer with processor details as per title (processor number to be specified in offer)
-
Factory pre-loaded Operating System by Desktop OEM
-
RAM capacity to be installed in system (GB)
-
SSD storage capacity (GB) and HDD storage capacity (GB)
-
Monitor availability with screen size in CM
-
On-site OEM warranty (years)
Terms & Conditions
-
EMD amount not specified; bidders must satisfy standard bid security per GeM
-
Delivery period and 25% quantity variation permitted during contract
-
Kerala registration, service centre, and ISO certifications are mandatory
Important Clauses
Payment Terms
Payment will follow standard GeM terms; ensure OEM warranty submission at delivery
Delivery Schedule
Delivery period to commence after order date; option quantity adjustments may extend timelines per clause
Penalties/Liquidated Damages
Late delivery may attract LD as per GeM terms; exact rates not provided in data
Bidder Eligibility
-
Kerala-based service capability with district-level service center
-
Three relevant work orders in Kerala funded in FY 2023-24 to 2025-26
-
Current OEM model with active warranty and ISO certification
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
683105
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| PRINCY VARGHESE | 683105,GOVT AYURVEDA dispensary keezhmad near asset silver streak appartment thottumugham p o aluva ernakulam 683105 | Ernakulam | Kerala | 683105 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9736568.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate (Kerala address)
PAN card of bidder
Experience certificates showing similar supply/installation (3 work orders, FY 2023-24 to 2025-26)
Financial statements evidencing business stability
ISO certificates for vendor and OEM
OEM warranty certificate
Service centre address proof and engineer qualifications
Self-certification of ATC adherence
Product/brand confirmations showing current OEM models
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the desktop tender in Ernakulam Kerala 2026?
Bidders must submit GST, PAN, experience certificates (3 Kerala work orders FY 2023-24 to 2025-26), ISO certificates for vendor and OEM, OEM warranty certificate, service centre proof, and self-certification of ATC adherence. Ensure current OEM models with active warranty and Kerala registered address.
What documents are required for Kerala desktops tender participation?
Required documents include GST registration with Kerala address, PAN, three Kerala-based work orders, financial statements, ISO certificates for vendor and OEM, OEM warranty certificate, service centre address proof, engineer qualifications, and self-certification confirming ATC adherence.
What are the technical specifications for RAM and storage in this tender?
The tender specifies RAM capacity to be installed (in GB), SSD capacity (GB), and HDD capacity (GB). It also requires factory pre-loaded OS by the desktop OEM, and monitor availability with screen size provided in CM.
What is the warranty requirement for the desktop supply?
The bidder must provide on-site OEM warranty (in years) for all desktops; OEM warranty certificate must be submitted at delivery and service support must be available through a Kerala-based service centre.
How does the option clause affect delivery timelines for Kerala desktops tender?
The purchaser may increase or decrease quantities up to 25% and extend delivery periods accordingly. Additional time is calculated by (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What certification requirements must be included for eligibility?
Bidders must hold ISO certifications for both Vendor and OEM, provide corresponding certificates, and submit a self-certification confirming adherence to all ATC clauses.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 3
GeM-Bidding-9736568.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS