Airports Authority Of India Fixed Assets Verification & Reconciliation Tender 2026 India - Physical Verification Standards
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Specific standard: No explicit standards listed; bidders must propose asset verification methodology aligned with public sector practices
- • ATC clause permits quantity/duration changes up to 25% at issue and post-issuance
- • Estimated contract value disclosed: ₹270,000
- • No BOQ items; scope is a services-based verification and reconciliation
- • Delivery location unspecified; field verification across airports likely required
- • Strike a balance between field verification accuracy and ledger reconciliation outputs
- • Emphasis on data integrity, asset tagging, and audit-ready reporting
Categories
4
Tender Overview
The Airports Authority Of India seeks a bidder for physical verification of fixed assets and reconciliation with books of accounts. Estimated value is ₹270,000. The procurement scope centers on asset verification activities, asset tagging, reconciliation entries, and data cleansing to align physical inventory with the ledger. Tender terms permit quantity/duration adjustments within ±25% at contract issue and subsequently with issue of the contract. No BOQ items are listed, indicating a services-focused engagement requiring field verification capabilities and robust record-keeping. This opportunity targets firms with audit-ready processes and experience in asset management for public sector bodies. AAI’s emphasis on accuracy and timely reporting differentiates bidders with proven verification workflows and data integrity controls.
Technical Specifications & Requirements
- Product/Service: Physical verification of fixed assets and reconciliation with books of accounts for Airports Authority of India.
- Estimated value: ₹270,000; no itemized BOQ present.
- Standards/Compliance: Not specified; bidders should demonstrate asset verification methodology, data accuracy controls, and audit-ready documentation.
- Delivery/Output: Comprehensive verification report, asset tag updates, and reconciliation ledger entries; assist in final reconciliation with financial records.
- Experience: Prior experience in government asset verification or public sector asset management preferred; capability to handle asset registers, depreciation considerations, and discrepancy resolution.
- Locations: Field verification at multiple airports/locations as required by AAI; no fixed list provided.
- Documentation: Provide methodology, sample reports, and a project plan outlining timelines and data handling procedures.
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders should prepare standard security for bid submission.
- Quantity/Duration Flexibility: Contract quantity or duration can be adjusted by up to 25% at contract issue and subsequently with revised award.
- Payment Terms: Not specified; bidders should seek clarity on invoicing timelines and acceptance criteria.
- Delivery Timelines: Not specified; propose a project plan with milestone-based deliverables and reporting.
- Documentation: GST, PAN, experience certificates, and prior engagement references recommended; OEM authorizations not indicated.
- Penalties/Warranty: Not defined in terms; bidders should request service-level expectations and remedy provisions.
Key Specifications
-
Product/Service names: Fixed asset verification and reconciliation
-
Estimated value: ₹270,000
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Deliverables: verification report, asset tag updates, ledger reconciliation
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Experience: prior government/public sector asset verification preferred
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Delivery context: field verification at multiple airports as required by AAI
Terms & Conditions
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Quantity/duration may change up to 25% at contract issue and thereafter
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Delivery and payment terms not fully specified; bidders should seek clarity
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No BOQ; focus on services and reporting artifacts
Important Clauses
Delivery Schedule
Not specified; bidders to propose milestone-based plan with asset verification phases
Payment Terms
Not specified; bidders should confirm invoicing terms and acceptance criteria
Penalties/Liquidated Damages
Not specified; bidders should request SLA-based penalties for delays or data inaccuracies
Bidder Eligibility
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Experience in fixed-asset verification for government or public sector entities
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Demonstrated capability in asset tagging, reconciliation, and audit-ready reporting
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Financial stability supporting project execution and compliance
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - PHYSICAL VERIFICATION OF FIXED ASSETS AND RECONCILIATION WITH BOOKS OF ACCOUNTS
Authority Records
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Documents 7
GeM-Bidding-8885705.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar fixed-asset verification projects
Financial statements or turnover proof (last 3 years)
EMD/Security deposit documentation (as advised by tender)
Technical bid submission documents outlining methodology
OEM authorizations or service capabilities (if applicable)
Corrigendum Updates
1 Update Update
Extended Deadline
18-Feb-2026, 10:00 am
Opening Date
18-Feb-2026, 10:30 am
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ASKA & ASSOCIATES Under PMA | 15-02-2026 23:24:27 | |
| 2 | CHATTERJEE GAZI & ASSOCIATES Under PMA | 18-02-2026 00:08:19 | |
| 3 | D N DOKANIA ASSOCIATES Under PMA | 02-02-2026 18:14:13 | |
| 4 | ROOTZ EVENT AND BRAND ACTIVATION PRIVATE LIMITED Under PMA | 16-02-2026 08:50:25 | |
| 5 | SATENDRA GUPTA & ASSOCIATES Under PMA | 13-02-2026 13:35:39 | |
| 6 | THAKUR BHUWANESH AND ASSOCIATES Under PMA | 11-02-2026 15:26:41 | |
| 7 | URB & ASSOCIATES Under PMA | 31-01-2026 16:56:30 | |
| 8 | Vijaya Singh & Associates Under PMA | 10-02-2026 13:33:51 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SATENDRA GUPTA & ASSOCIATES Under PMA | Item Categories : Custom Bid for Services - PHYSICAL VERIFICATION OF FIXED ASSETS AND RECONCILIATION WITH BOOKS OF AC | |
| L2 | THAKUR BHUWANESH AND ASSOCIATES Under PMA | Item Categories : Custom Bid for Services - PHYSICAL VERIFICATION OF FIXED ASSETS AND RECONCILIATION WITH BOOKS OF AC |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about BIHAR tender market
What documents are required for the asset verification tender in India
Bidders should submit GST registration, PAN card, 3 years of financial statements, and experience certificates for similar fixed asset verification projects. Include technical bid outlining methodology, asset tagging approach, and audit-ready reporting samples to demonstrate capability.
How to bid for Airports Authority of India asset verification 2026
Prepare a technical proposal detailing asset verification workflow, reconciliation process, field verification plan across airports, and data handling policies. Include pricing approach for ₹270,000 estimated value and confirm capability for up to 25% quantity/duration adjustments at award.
What are the eligibility criteria for the asset reconciliation tender in India
Eligibility requires prior government/public sector asset verification experience, financial stability, GST registration, and PAN. Demonstrate competency in asset tagging, ledger reconciliation, and delivering audit-ready reports with references to prior engagements.
What standards or certifications are required for asset verification
No fixed standard listed; bidders should propose internal QA controls and align with best practices in asset management. If applicable, indicate IS/ISO-aligned processes and documentation that supports accuracy, traceability, and data integrity.
When is submission for the Airports Authority of India tender due
Dates are not provided in the available data; bidders should monitor tender portal for updates and ensure submission of mandatory documents (GST, PAN, experience certificates) and a robust methodology before the bid close.
What is the contract quantity adjustment allowed for this tender
The buyer clause permits contract quantity or duration adjustments up to 25% at the time of contract issue, with potential future adjustments maintained at a similar limit. Bidders must accept revised quantities or durations.
Which outputs are expected from the verification and reconciliation process
Expected outputs include a comprehensive verification report, updated asset tagging records, and a reconciled ledger aligning physical assets with the books of accounts; include discrepancy notes and resolution recommendations.
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Unlock Tender Documents
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Documents 7
GeM-Bidding-8885705.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS