Directorate Of Sainik Welfare Assam Desktop Computer & Line Interactive UPS Tender Assam 2026
Progress
Key Highlights
- • Brand/OEM service center requirement in Assam and 30-day establishment window
- • EMD amount specified: ₹60,000
- • Option clause enables ±25% quantity variation at bid/contract; impact on delivery timeline
- • Dedicated toll-free service line and escalation matrix required
- • ATC document to govern additional procurement terms
- • Line Interactive UPS with AVR and Entry/Mid Level Desktop Computer scope
- • Carry-in vs on-site warranty implications clarified in terms
Tender Overview
Organization: Directorate Of Sainik Welfare Assam, under the General Administration Department Assam. Procurements cover Entry and Mid Level Desktop Computer (Q2) and Line Interactive UPS with AVR (V2) (Q2). Estimated value and quantities are not disclosed; EMD is ₹60,000. Location details are not fully specified, but the bid targets Assam. The tender includes the option clause allowing up to 25% quantity variation at contracted rates and a staged delivery framework tied to the original delivery period with a minimum 30 days extension. Unique delivery flexibility and in-state service considerations differentiate this bid.
Technical Specifications & Requirements
- Product categories: Desktop computers (Entry/Mid level) and Line Interactive UPS with AVR (Voltage Regulator).
- Quantity flexibility: Up to 25% increase/decrease in bid quantity at contract execution and during contract validity.
- Delivery timing: Calculated extension rules based on original delivery period; minimum extension 30 days; delivery starts after original order date.
- Service center requirement: If carry-in warranty, bidder/ OEM must have a functional service center in the consignee state or establish one within 30 days of award; payment tied to documentary evidence.
- Support: Dedicated toll-free service line and an escalation matrix for service support.
- ATC/ATD: Buyer uploaded ATC document providing additional conditions.
Terms, Conditions & Eligibility
- EMD: ₹60,000.
- Option clause: Quantity variation up to 25% with proportional extension terms.
- Service obligations: In-state service center or establishment within 30 days; continuous on-site or carry-in warranty as applicable.
- Support infrastructure: Dedicated toll-free number and escalation matrix required; service responsiveness expectations implied by ATC.
- Documentation/ATC: Compliance with the ATC document; no BOQ items specified; potential additional terms in ATC.
Key Specifications
-
Desktop computer: Entry/Mid level category
-
Line Interactive UPS with AVR: V2 category, in-line voltage regulation
-
EMD: ₹60,000
-
Delivery extension rule: minimum 30 days
-
Service center: in-state presence or 30-day establishment
-
Dedicated toll-free support and escalation matrix
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
In-state service center presence or 30-day establishment with documentary evidence
-
EMD of ₹60,000 and dedicated support infrastructure required
Important Clauses
Payment Terms
Payment linked to delivery milestones; documentary evidence for service center establishment required; EMD submitted with bid
Delivery Schedule
Delivery period linked to original delivery order; extended period formulas apply with minimum 30 days extension
Penalties/Liquidated Damages
LD clauses implied by delivery extensions and performance obligations in ATC; specifics in ATC document
Bidder Eligibility
-
Experience in supplying desktop computers and UPS units
-
GST registration and valid PAN card
-
Functional service center in Assam or plan to establish within 30 days
Tender Data
Bid Details
Quantity
44
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
80
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Karuna Das | 781007,Sainik Bhawan, Lachit Nagar, Rajgarh Road, Guwahati | Kamrup Metro | Assam | 781007 | 22 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9999309.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration proof
PAN card
Experience certificates relevant to desktop computers and UPS supply
Financial statements (latest audited or management)**
EMD deposit receipt or online payment proof (₹60,000)
Technical bid documents and compliance certificates
OEM authorization or dealership certificate
Service center establishment proof or plan (within 30 days)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for desktop computer and UPS tender in Assam 2026?
To participate, submit GST, PAN, EMD ₹60,000, and technical bid with OEM authorization. Ensure a functional service center in Assam or a 30-day establishment plan; provide ATC-compliant terms and proof of capability for desktop and UPS supply, plus evidence of delivery readiness.
What documents are required for Assam Sainik Welfare procurement
Required documents include GST registration, PAN card, audited financial statements, bid security ₹60,000, experience certificates for similar supply, OEM authorization, and proof of a service center in Assam or plan to establish within 30 days post-award.
What are the delivery and variation terms for this tender
Delivery follows original delivery order with option to increase/decrease quantity by up to 25%. If extended, delivery time is recalculated as (additional quantity / original quantity) × original period, minimum 30 days, with possible extension to the original period.
What service support is required for Assam procurement
Bidder must provide a dedicated toll-free service line and an escalation matrix; establishment of a local service center in Assam within 30 days if not already present; payment release contingent on documentary evidence of service capability.
Which products are covered under this bid in Assam
Scope includes Entry/Mid Level Desktop Computers and Line Interactive UPS with AVR (V2); both categories must meet Assam procurement terms and ATC conditions, with applicable warranty and service obligations.
What is the EMD amount and how is it paid
EMD for this procurement is ₹60,000. Submit the payment proof with bid as a bank guarantee or online transfer per the tender ATC; ensure alignment with all terms and the IS/EC standards if specified.
How to verify eligibility and submission for Assam tender
Verify eligibility by confirming UAE-like OEM authorization, in-state service capability, and financial standing; prepare GST, PAN, experience certificates, and technical bid; confirm delivery capability and adherence to escalation matrix and toll-free support requirements.