GEM

ICAR IGFRI Jhansi Earth Moving Equipment Hiring Tender 2025 Uttar Pradesh ISI/AAA expectations

Bid Publish Date

21-Nov-2025, 5:30 pm

Bid End Date

15-Dec-2025, 9:00 am

EMD

₹15,000

Value

₹15,00,000

Location

JHANSI , UTTAR PRADESH

Progress

Issue21-Nov-2025, 5:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

14

Category

Hiring of earth moving equipment on hourly basis Back hoe loader

Bid Type

Two Packet Bid

Categories 17

BED VALVE PARTS AND ACCESSORIES SEED AND FEED EQUIPMENT HARVESTER HARVESTING MACHINERY AGRICULTURE IMPLEMENT AGRICULTURAL MACHINERY EQUIPMENT LASER LAND LEVELER AGRICULTURE EQUIPMENT EARTH MOVING AGRICULTURAL EQUIPMENT SOIL PREPARATION MACHINERY LOADER ROTAVATOR EARTH MOVER PLANTING AND SEEDING MACHINERY

Tender Overview

The Indian Council Of Agricultural Research (ICAR) - Indian Grassland and Fodder Research Institute (IGFRI) Jhansi invites bids for hourly hiring of earth moving equipment with multiple tractor attachments, including backhoe loader, straw reaper, raised bed former, bund former, seed drill, rotavator, disc harrow, MB plough, laser land leveler, post hole digger, forage harvester, cultivator, and related implements. The estimated contract value is ₹1,50,00,000 with an EMD of ₹15,000. Bid submission targets contractors capable of delivering at Jhansi, Uttar Pradesh 284003, with delivery and commissioning at the IGFRI Jhansi campus. The tender includes an option clause allowing quantity variation up to ±25% during and after the contract, at contracted rates. Bidders must ensure GST compliance and submit hard copies of EMD proof within 5 days of bid end date. Unique delivery considerations include installation, if covered, at the IGFRI Jhansi site. This procurement emphasizes equipment availability, timely delivery, and adherence to option-based quantity adjustments. Location-specific tender in Jhansi, with IGFRI procurement context and multi-attachment tractor equipment scope.

Technical Specifications & Requirements

  • Product/Service: Hourly hiring of earth moving equipment with multiple tractor attachments (Backhoe loader; Straw reaper; Raised bed former; Bund former; Seed drill; Rotavator; Disc harrow; MB plough; Laser land leveler; Post hole digger; Forage harvester; Cultivator; Disc plough; Leveler).
  • Quantity/Scope: 14 item family under single contract; all attachments listed in tender title, with hourly rate-based usage.
  • Value & EMD: Estimated value ₹1,50,00,000; EMD ₹15,000; payment terms subject to GST handling per terms.
  • Delivery/Installation: At ICAR IGFRI Jhansi, Gwalior Road, Jhansi 284003; commissioning if covered in scope.
  • Standards/Compliance: Not specified in data; bidders should ensure machine readiness and compatibility for farm-utility attachments.
  • Experience/Capabilities: Demonstrated ability to supply multiple tractor-based equipment on hourly basis; presence in Uttar Pradesh preferred.
  • Key Clauses: 25% quantity variation right; delivery period linked to last delivery order date; GST handling as per actuals or applicable rate; submission of EMD proof with bid.

Terms, Conditions & Eligibility

  • EMD: ₹15,000 via DD/online, or equivalent Bank Guarantee; ensure submission proof with bid; hardcopy delivered within 5 days of bid end date.
  • Delivery Window: Option clause enables up to ±25% quantity variation; delivery period adjusts per formula provided; minimum extension requirements apply.
  • GST: Bidders responsible for GST; reimbursement as per actuals or applicable rate, subject to maximum quoted rate.
  • Documentation: GST certificate, PAN, experience certificates, financial statements, EMD proof, technical bid documents, OEM authorizations where applicable.
  • Site: Delivery at IGAR-IGFRI Jhansi, Gwalior Road, Jhansi 284003; installation/commissioning if within scope.
  • Payment Terms: GST-based reimbursement; payment terms aligned with delivery/acceptance; exact terms as per purchase order.

Key Specifications

  • Earth moving equipment: Backhoe loader, Tractor with Straw reaper, Raised bed former, Bund former, Seed drill, Rotavator, Disc harrow, MB plough, Laser land leveler, Post hole digger, Forage harvester, Cultivator, Disc plough, Tractor with leveler

  • Category: Hourly hire; 14 item family under one contract; detailed attachments listed in tender title

  • Estimated contract value: ₹1,50,00,000; EMD: ₹15,000

  • Delivery site: ICAR-IGFRI Jhansi, Gwalior Road, Jhansi 284003

  • Option clause: quantity +/-25% during/after contract; time extensions as formula

  • GST: Bidder bears GST; reimbursement as actuals or applicable rate

  • Warranty/AMC: Not specified in data; specify in bid responses

Terms & Conditions

  • Up to 25% quantity variation allowed at contracted rates

  • Delivery and commissioning at ICAR IGFRI Jhansi

  • GST compliance and GST reimbursement terms

Important Clauses

Payment Terms

GST handling as per actuals or applicable rate; payment terms aligned with delivery/acceptance; EMD submission required

Delivery Schedule

Delivery period linked to last delivery order; option for extended time; minimum 30 days rule for extension

Penalties/Liquidated Damages

Not explicitly provided; implied via contract terms; ensure compliance to avoid LDs

Bidder Eligibility

  • Experience in supplying agricultural earth moving equipment on hourly basis

  • GST registration and valid financials

  • Ability to deliver at Jhansi, Uttar Pradesh within required timelines

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hiring of earth moving equipment on hourly basis Back hoe loader Hiring of earth moving equipment on hourly basis Back hoe loader 1 hourly basis igfri.phy 365
2 Hiring of earth moving equipment on hourly basis Tractor with Straw reaper Hiring of earth moving equipment on hourly basis Tractor with Straw reaper 1 hourly basis igfri.phy 365
3 Hiring of earth moving equipment on hourly basis Tractor with Raised bed former Hiring of earth moving equipment on hourly basis Tractor with Raised bed former 1 hourly basis igfri.phy 365
4 Hiring of earth moving equipment on hourly basis Tractor with bund former Hiring of earth moving equipment on hourly basis Tractor with bund former 1 hourly basis igfri.phy 365
5 Hiring of earth moving equipment on hourly basis Tractor with seed drill Hiring of earth moving equipment on hourly basis Tractor with seed drill 1 hourly basis igfri.phy 365
6 Hiring of earth moving equipment on hourly basis Tractor with rotavator Hiring of earth moving equipment on hourly basis Tractor with rotavator 1 hourly basis igfri.phy 365
7 Hiring of earth moving equipment on hourly basis Tractor with disc harrow Hiring of earth moving equipment on hourly basis Tractor with disc harrow 1 hourly basis igfri.phy 365
8 Hiring of earth moving equipment on hourly basis Tractor with MB plough Hiring of earth moving equipment on hourly basis Tractor with MB plough 1 hourly basis igfri.phy 365
9 Hiring of earth moving equipment on hourly basis Tractor with laser land leveler Hiring of earth moving equipment on hourly basis Tractor with laser land leveler 1 hourly basis igfri.phy 365
10 Hiring of earth moving equipment on hourly basis Tractor with post hole digger Hiring of earth moving equipment on hourly basis Tractor with post hole digger 1 hourly basis igfri.phy 365
11 Hiring of earth moving equipment on hourly basis Tractor with forage harvester Hiring of earth moving equipment on hourly basis Tractor with forage harvester 1 hourly basis igfri.phy 365
12 Hiring of earth moving equipment on hourly basis Tractor with cultivator Hiring of earth moving equipment on hourly basis Tractor with cultivator 1 hourly basis igfri.phy 365
13 Hiring of earth moving equipment on hourly basis Tractor with disc plough Hiring of earth moving equipment on hourly basis Tractor with disc plough 1 hourly basis igfri.phy 365
14 Hiring of earth moving equipment on hourly basis Tractor with leveler Hiring of earth moving equipment on hourly basis Tractor with leveler 1 hourly basis igfri.phy 365

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar equipment supply

4

Financial statements (last 2-3 years)

5

EMD submission proof (DD/online/BC/FDR as permitted)

6

Technical bid documents validating equipment availability

7

OEM authorizations (where applicable)

8

Proof of address and GST, if required by order

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for earth moving equipment tender in Jhansi 2025?

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD proof, then submit technical and financial bids online with relevant OEM authorizations. The contract covers hourly hire of multiple tractor attachments and allows ±25% quantity variation. Ensure delivery at IGFRI Jhansi and compliance with GST terms per the tender.

What documents are required for IGFRI Jhansi equipment procurement?

Required documents include GST certificate, PAN, experience certificates for similar equipment, financial statements, EMD proof (DD/BC/FDR acceptable), technical bid, and OEM authorizations where applicable. Hard copies must reach IGFRI Jhansi within 5 days after bid end date.

What are the technical specifications for tractor attachments in this tender?

Specific attachments include Backhoe loader, Straw reaper, Raised bed former, Bund former, Seed drill, Rotavator, Disc harrow, MB plough, Laser land leveler, Post hole digger, Forage harvester, Cultivator, Disc plough, and Leveler. Item list implies hourly hire of each configured for agricultural operations at Jhansi.

When is the delivery deadline for IGFRI Jhansi equipment tender 2025?

Delivery terms reference last delivery order date with option to extend; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, subject to extended period rules.

What are the EMD requirements for this IGFRI Jhansi tender?

EMD amount is ₹15,000. Payments can be made via Account Payee Demand Draft, Banker’s Cheque, or Bank Guarantee; proof of EMD must be uploaded with bid and hardcopy delivered within 5 days of bid end date.

What GST terms apply to IGFRI Jhansi procurement 2025?

Bidders must handle GST registration and charge GST as per applicable rate; reimbursement to suppliers will be as actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage.

What is the delivery location and installation scope for this tender?

Delivery and potential installation occur at ICAR-IGFRI Jhansi, Gwalior Road, Jhansi 284003, Uttar Pradesh. If installation is within scope, commissioning must be performed at the IGFRI Jhansi facility as part of the contract.

What experience criteria are demanded for hourly tractor equipment bids?

Bidders should demonstrate prior experience supplying multiple tractor attachments on an hourly basis, with capability to service the Jhansi region; provide references and verifiable contracts showing similar scope and equipment categories.