Western Coalfields Limited A4 & Legal Size Multifunction Printer Tender India 2026 ISI/ISO Standards
Bid Publish Date
16-Oct-2026, 6:39 pm
Bid End Date
02-Nov-2026, 7:00 pm
Value
₹1,10,990
Location
Progress
Tender Overview
Organization: Western Coalfields Limited (Coal India Limited subsidiary) seeks supply, installation, testing, commissioning of A4 and Legal Size Multifunction Printer (MFP) units, with operator training at AGM Office, WCL Wani Area. Estimated value: ₹110,990. Scope covers delivery, on-site installation, testing, commissioning, and training of 2 employees over 1 day. OEM or Authorized Seller must have registered India presence for after-sales service. Training location and duration are explicitly specified to ensure readiness of personnel. This tender emphasizes OEM-led installation and robust after-sales support.
Technical Specifications & Requirements
- Product/Service: Multifunction Printer (MFP) supporting A4 and legal-size papers
- Delivery scope: Supply, Installation, Testing, Commissioning, Training
- Training: 2 employees, 1 day, venue: AGM Office, WCL Wani Area
- OEM requirement: Imported products require OEM/Authorized Seller with registered India office for after-sales service
- Serviceability: Functional Service Centre in the state of consignee; establish within 30 days if not present at bid time
- Support: Dedicated toll-free service number; Escalation matrix for service support
- Warranty: As per specifications; OEM warranty certificates to be provided at delivery; ensure timely service during warranty
- Installation/commissioning: To be carried out by OEM or OEM-certified resource or authorized reseller
- Documentation: Manufacturer authorization form/certificate with OEM details to be submitted with bid
- Training delivery: 1 day onsite for operators; post-training support not explicitly detailed but implied via service capability
Terms, Conditions & Eligibility
- EMD: Not specified in the tender
- Warranty: OEM warranty certificates required; guarantee of rectification during warranty period; service center details to be uploaded with bid
- Service centers: Must exist in the state of consignee; if absent, establish within 30 days of award; payment linked to evidence of centre
- Support: Dedicated toll-free number and escalation matrix required
- Training scope: 2 employees; 1 day; venue as specified
- OEM Authorization: Required when bidding via Authorized Distributors; include Authorization Form with contact details
- Delivery terms: Installation, commissioning, testing, configuration, and training included in scope
- Billing/Payment: Not detailed; ensure cost components include all items per bid price
- Compliance: Imported items require registered Indian OEM/Authorized Seller for service support
- Location note: Training site in Wani Area; procurement for WCL under Coal India Limited
- BOQ: No items listed in BOQ; scope appears as a single MFP supply and associated services
Key Specifications
-
Product: A4 and Legal Size Multifunction Printer (MFP)
-
Scope: Supply, Installation, Testing, Commissioning, Training
-
Training: 2 employees, 1 day, AGM Office, WCL Wani Area
-
OEM requirement: Imported items require registered India office for after-sales service
-
Service center: Must be functional in consignee state; establish within 30 days if absent
-
Support: Dedicated toll-free service number and escalation matrix
-
Warranty: Certificates to be submitted; warranty period as per specifications
Terms & Conditions
-
EMD: Amount not disclosed in tender terms
-
Delivery & installation: Included in scope; training conducted onsite
-
OEM authorization: Required for distributors; submit OEM authorization
Important Clauses
Payment Terms
Not specified in the tender; vendor should align with standard government procurement payment practices
Delivery Schedule
Delivery, installation, and commissioning to be completed per scope; no explicit days stated
Penalties/Liquidated Damages
Not specified; penalties, if any, are governed by standard contractual clauses and statutory terms
Bidder Eligibility
-
Demonstrated experience in supplying and commissioning A4/Legal size MFPs
-
Evidence of a functional service centre in the relevant state or ability to establish within 30 days
-
OEM authorization or authorized distributor status with complete contact details
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chandrapur
Delivery Pincodes
442505
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samyak Sachchidanand Darunde | 442505,Regional Stores, WCL P.O. GHUGUS COLLIERY Distt Chandrapur, M.S ; Pin 442 505 | Chandrapur | Maharashtra | 442505 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10020162.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
02-Nov-2026, 1:30 pm
Opening Date
03-Nov-2026, 1:30 pm
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP supply/installation projects
Financial statements (latest annual report or equivalent)
EMD/Security deposit documents (if applicable in bid terms)
Technical bid documents showing compliance with OEM requirements
OEM authorization letter / Manufacturer Authorization Form
Proof of registered India office for OEM (for imported products)
Details of service centres and contact information
Escalation matrix and dedicated service support contact details
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the A4 Legal Size MFP tender in India with WCL?
Bidders must submit GST, PAN, experience certificates, financials, EMD (if applicable), OEM authorization, and proof of a local service center. Ensure OEM/Authorized Seller status with India office, and include installation, commissioning, training, and statutory clearances as part of the bid.
What documents are required for Western Coalfields printer procurement in India?
Submit GST certificate, PAN, experience certificates of similar MFP projects, latest financial statements, OEM authorization, service center details in the consignee state, and proof of registered India office for imported items, along with bid compliance on installation and training.
What are the technical specifications for A4 MFP in this tender?
Tender specifies A4 and legal-size printing capabilities, with supply, installation, testing, commissioning, and training. Exact model specifics are not listed; ensure compliance with OEM standards and provide ISI/ISO certifications if applicable.
When is the delivery and training schedule for the WCL MFP bid?
Training is 2 employees for 1 day at AGM Office, WCL Wani Area. Delivery, installation, and commissioning are included in scope, but exact delivery timelines are not specified in the tender.
What are the warranty requirements for the MFP contract in this tender?
Warranty certificates from the OEM must be submitted at delivery. The seller must guarantee rectification of any breakdown during the warranty period and ensure dedicated service staff are available for timely service.
What is required for OEM authorization in this procurement?
If bidding through an authorized distributor, submit an OEM authorization form with name, designation, address, email, and phone number, confirming OEM/manufacturer responsibility for installation, commissioning, and after-sales support in India.
Are service centers mandatory for this printer procurement in India?
Yes. A functional service center in the consignee state is required, and if not present at bid time, it must be established within 30 days of award, with payment linked to documentary evidence of establishment.
What are the payment terms for the WCL printer supply contract?
The tender does not specify explicit payment terms; bidders should anticipate standard government terms and align their bid with typical payment upon delivery and acceptance, subject to contract negotiations and regulatory guidelines.