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Indian Army Department Of Military Affairs Spare Parts Tender 2025 India - ISM/FRT/ISU Automotive Components Procurement

Bid Publish Date

26-Nov-2025, 1:31 pm

Bid End Date

06-Dec-2025, 2:00 pm

Location

BAREILLY , UTTAR PRADESH

Progress

Issue26-Nov-2025, 1:31 pm
AwardPending
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Quantity

14

Key Highlights

  • • Distinctive option clause allowing ±25% quantity variation at contracted rates
  • • Military sector procurement for multiple automotive spare parts (11 items) without specified BOQ quantities
  • • Mandatory financial stability declaration (no liquidation/reorganization) and bank EFT mandate
  • • Mandatory submission of PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation
  • • Potential OEM/authorized supplier participation; no explicit brand requirements documented
  • • No explicit EMD amount disclosed in tender excerpt; bidders must verify actual value
  • • Delivery schedule includes minimum 30 days for extended delivery when exercising option
  • • Military context suggests strict compliance, traceability, and potential priority handling

Categories 21

AGITATORS BRAKE WATER COOLED ENGINE CLINKER GRINDER BRAKE ASSEMBLY DESERT COOLER HARVESTER BRAKE SYSTEM WATER PUMP FUEL FILTERS SPRAYER CABLE AVIATION FUEL BRAKE LEVER PNEUMATIC LI-ION BATTERY HYDRAULIC BRAKE TURBINE PUMPS WIPER ARM AIRCRAFT WINDSHIELD WIPERS GAS PIPELINE FILTERS

Tender Overview

Indian Army, under the Department Of Military Affairs, seeks procurement of multiple automotive spare parts including seat belt with mech frt rh, fuel filter cum water separator, inter brake hose, ass y vacuum hose for TC, cable parking brake, motor assembly wiper, pump water, clutch master cylinder, filter element, injector repair kit, and shaft and brake assembly for RHD. The BOQ lists 11 items, with quantities and unit details currently not disclosed. The estimated value and EMD are not publicly stated, but the tender references a broad scope for vehicle maintenance and repair spares. This procurement is framed to support military vehicle uptime across unspecified locations in India and may involve OEM or authorized supplier participation. A distinctive feature is the option clause allowing up to 25% quantity variation at contracted rates during and after the initial delivery period.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender data.
  • Items listed: 11 automotive/spare parts spanning safety belts, filtration, braking, hydraulics, and service parts for RHD configurations.
  • BOQ shows N/A quantities, indicating incomplete schedule; bidders should seek clarification for itemized quantities and delivery milestones.
  • Delivery period mechanics: option to extend quantity with a minimum 30 days post original delivery; adjustments calculated as (Additional quantity ÷ Original quantity) × Original delivery period.
  • Compliance expectations center on procurement of standard automotive components, potential OEM or authorized distributorships, and capability to fulfill military-grade vehicle spares pending further specification.

Terms, Conditions & Eligibility

  • The purchaser reserves a 25% up/down quantity variation at contract placement and during currency at contracted rates.
  • Bidders must confirm financial stability: not under liquidation, court receivership, or bankruptcy; an undertaking is required.
  • Vendor Code creation requires submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified).
  • No explicit delivery timeline or payment terms are stated; bidders should align with standard government procurement cycles and verify with issuing authority.

Key Specifications

    • Product names: seat belt with mech front right-hand, fuel filter cum water separator, inter brake hose, assy vacuum hose for TC, cable parking brake, motor assembly wiper, pump water, clutch master cylinder, filter element, injector repair kit, shaft and brake assembly (RHD)
    • Quantities: not disclosed in BOQ (11 items listed)
    • Standards: not specified in data; confirm IS/ISO compliance with procurement team
    • Delivery: option to extend delivery time; minimum 30 days if extended
    • Eligibility: OEM/authorized suppliers likely, given military vehicle spares

Terms & Conditions

  • EMD/financials: Not disclosed in provided data; verify with procurement

  • Delivery: option for ±25% quantity variation at contracted rates

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate required

Important Clauses

Delivery Schedule

Option to increase delivery window with minimum 30 days; extended period calculated as (Additional quantity ÷ Original quantity) × Original delivery period

EMD & Financial Standing

Bidder must declare financial health; no liquidation or bankruptcy; undertaking to be uploaded

Vendor Code Creation

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate as prerequisite for vendor code

Bidder Eligibility

  • Not under liquidation or bankruptcy; sound financial status

  • Authorized to supply automotive spare parts to government/military sector

  • Compliance with vendor code creation documentation (PAN, GSTIN, EFT mandate)

Past Similar Tenders (Historical Results)

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Closed: 5 September 2025
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Closed: 17 June 2025
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handle regulator,handle door rh,handle door lh,rear wiper blade,front wiper blade,blade assy wiper,

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Closed: 11 September 2025
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FUEL FILTER PRIMARY,BLADE ASSY WIPER,WIPER BLADE FRONT 600 DRIVER MS BCS,BRAKE FLUID CONTAINER,GAUG

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Posted: 5 May 2025
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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SEAT BELT WITH MECH FRT RH SEAT BELT WITH MECH FRT RH 1 nos tss850 15
2 FUEL FILTER CUM WATER SEPARATOR FUEL FILTER CUM WATER SEPARATOR 1 nos tss850 15
3 INTER BRAKE HOSE INTER BRAKE HOSE 1 nos tss850 15
4 ASSY VACCUM HOSE FOR TC ASSY VACCUM HOSE FOR TC 2 nos tss850 15
5 CABLE PARKING BRAKE CABLE PARKING BRAKE 2 nos tss850 15
6 MOTOR ASSY WIPER MOTOR ASSY WIPER 1 nos tss850 15
7 PUMP WATER PUMP WATER 2 nos tss850 15
8 CLUTCH MASTER CYLINDER CLUTCH MASTER CYLINDER 1 nos tss850 15
9 FILTER ELEMENT FILTER ELEMENT 1 nos tss850 15
10 INJECTOR REPAIR KIT INJECTOR REPAIR KIT 1 nos tss850 15
11 SHAFT AND BRAKE ASSY RHD SHAFT AND BRAKE ASSY RHD 1 nos tss850 15

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank-certified) copy

5

Undertaking on financial standing (not under liquidation/cet)

6

Any existing OEM authorization or authorization letter (if applicable)

7

Vendor Code creation documents (as required by organization)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army automotive spare parts tender in 2025

Bidders should verify the items list (11 parts), confirm quantity and EMD requirements with the issuing authority, and ensure PAN, GSTIN, cancelled cheque, and EFT mandate are ready for vendor code creation. Prepare OEM authorizations if you are an authorized distributor and align with delivery-extension terms.

What are the eligibility criteria for Indian Army spare parts procurement

Eligibility includes financial stability (no liquidation), ability to supply military spares, and submission of PAN, GSTIN, cancelled cheque, and EFT mandate. Vendors should provide OEM authorization if applicable and comply with government procurement norms for vendor code creation.

What documents are required for tender submission in India’s Army sector

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; provide financial statements or undertakings confirming non-bankruptcy; include OEM authorization letters if you hold distribution rights; ensure all documents cover bid submission and vendor code creation as specified.

What are the delivery terms for quantity variation in this tender

The purchaser may vary quantity up to ±25% at contracted rates at contract placement and during currency. Additional time is calculated using (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension can span the original delivery period.

What standards or certifications are required for these automotive spares

Current tender data does not specify exact standards; bidders should confirm IS/ISO compliance with the Indian Army procurement body and supply OEM-certified or ISI/BIS-aligned components where applicable.

When is the bid submission deadline for this Army spare parts tender

No explicit deadline is provided in the tender excerpt. Vendors should monitor official procurement notices and contact the issuing authority for exact submission dates, given the 25% variation clause and vendor code requirements.

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