Hindustan Copper Limited Trend Email Security Subscription Renewal Kolkata West Bengal 2026
Bid Publish Date
29-Aug-2026, 12:31 pm
Bid End Date
12-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
Organization: Hindustan Copper Limited; Procurement: renewal of Trend Email Security subscription in Kolkata, West Bengal. Tender seeks continuation of email security services under standard terms. Location: Kolkata 700001. Although start/end dates and estimated value are not disclosed, the renewal implies a multi-user security appliance/service with ongoing support. Unique aspect is the option clause allowing quantity adjustments up to 25% during contract and currency, at contracted rates. This tender targets providers with existing Trend Email Security expertise and capability to extend licenses, renewals, and support services.
Technical Specifications & Requirements
- Product/Service: renewal of Trend Email Security subscription and associated support.
- No explicit technical specs or BOQ items are published in the document.
- The ATC document is referenced but not included here; bidders should review the uploaded ATC for exact compliance.
- Category indicates standard service renewal; ensure compatibility with current Trend Security framework and renewal terms.
- Consider potential needs for multi-seat licensing, renewal cadence, and vendor support SLAs.
- Given lack of concrete data, emphasize capability to deliver timely renewal, license validation, and ongoing security updates.
- Ensure readiness to respond to option clause adjustments (25% quantity changes) at contracted rates.
Terms, Conditions & Eligibility
- EMD/Security: Not specified in the provided text; bidders should verify if an Earnest Money Deposit is required per GEM guidelines.
- Delivery Timeline: Delivery period aligns with the last date of the original delivery order; extended periods may apply when options are exercised.
- Payment Terms: Not explicitly stated; anticipate standard Government of India vendor terms (milestone or post-delivery payment).
- Eligibility Criteria: Must comply with supplier purchase terms; ATC document exists and should be reviewed for precise criteria.
- Documentation: Prepare typical tender submissions (GST registration, PAN, company profile, prior experience in similar security/subscription renewals, financial statements, OEM authorizations, technical compliance).
- Penalties/Warranty: Not specified; confirm SLAs, uptime commitments, and applicable penalties in ATC and final contract.
- Special Clauses: Quantity variation up to 25% during contract execution; extended delivery time as per option clause; minimum 30 days if increased delivery time is applicable.
Key Specifications
-
- Product/Service: Trend Email Security renewal and ongoing support
-
- Quantity / Scope: Not specified; renewal implies multi-user/subscription scope
-
- Estimated Value: Not disclosed
-
- Standards/Certifications: Not specified in tender; refer to ATC for required standards
-
- Delivery/Support: Renewal service with SLA expectations; option to adjust quantity by up to 25% during contract
-
- OEM/Brand: Trend Email Security (vendor-specific licensing and renewals)
-
- Testing/Quality: Not specified; confirm through ATC and final contract
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- Warranty/AMC: Not specified; verify in ATC or contract terms
Terms & Conditions
-
Option Clause allows ±25% quantity variation during contract at contracted rates
-
Delivery period starts from the last date of the original delivery order
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Extended delivery time calculation: (Increased quantity/Original quantity) × Original delivery period with a 30-day minimum
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Review and comply with Buyer uploaded ATC document for specific terms
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Submission must include standard GST, PAN, and OEM authorizations
-
Final payment terms and SLAs to be defined in the contract
Important Clauses
Payment Terms
Payment terms to be defined in the contract; bidders should prepare for milestone or post-delivery payment per GEM policy and ATC.
Delivery Schedule
Delivery period commences from the last date of the original delivery order; option-based extensions may apply with minimum 30 days.
Penalties/Liquidated Damages
Penalties to be specified in the final contract; ensure SLAs, uptime, and response times are defined.
Bidder Eligibility
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Proven experience in renewal/management of Trend Email Security or comparable email security subscriptions
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Registered GST and valid PAN
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Financial stability evidenced by recent financial statements
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OEM authorization or partner status for Trend Email Security renewals
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Capability to supply and service within Kolkata, West Bengal or designated location
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Renewal of Subscription Support for Trend Email Security Standard
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700019
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhishek Srivastava | 700019,Tamra Bhavan, 1, Ashutosh Chowdhury Avenue, P.B. No-10224, Kolkata-700019 | Kolkata | West Bengal | 700019 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9766682.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Company Profile and Entity Details
Experience Certificates for similar Trend Email Security renewals
Financial Statements (last 2-3 years)
EMD/Security Deposit documents (as per GEM terms)
Technical Compliance Certificates (if any) and OEM Authorizations for Trend Email Security
ATA/ATC View (Buyer uploaded ATC) and any clarification documents
Any prior contract references or renewal history with Trend Email Security
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Hindustan Copper Limited email security renewal in Kolkata?
Bidders should review the uploaded ATC, ensure OEM authorization for Trend Email Security, prepare GST, PAN, and financial documents, and submit the technical and financial bids per GEM guidelines. The renewal may include a 25% quantity variation and extended delivery timelines.
What documents are required for Trend Email Security renewal tender in West Bengal?
Submit GST registration, PAN card, company profile, experience certificates for similar renewals, financial statements, EMD documents, OEM authorizations for Trend, and any ATC-specified compliance certificates. Include previous renewal references if available.
What are the delivery and payment terms for this renewal tender?
Delivery timeline follows the last date of the original order; option-based extensions may apply with a minimum 30 days. Payment terms are defined in the final contract and ATC; bidders should anticipate milestone or post-delivery payment terms per GEM norms.
What are the eligibility criteria for Trend Email Security renewal in Kolkata?
Eligibility requires demonstrable experience in similar renewals, OEM authorization for Trend products, valid GST and PAN, and ability to deliver and support within West Bengal. Financial stability through recent statements is preferred for bid evaluation.
Are there any special clause related to quantity variation in this tender?
Yes. The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract, at contracted rates, with extended delivery time calculated accordingly.
What is the role of the ATC document in this tender for renewal?
The ATC document contains specific terms and conditions for the renewal; bidders must view it to align technical compliance, SLAs, and any special clauses with the procurement. Ensure all ATC requirements are reflected in the bid.
What standards or certifications are expected for this Trend renewal bid?
Standards are not explicitly listed in the provided data; bidders should reference the ATC and contract terms to identify required certifications for Trend Email Security renewals and ensure OEM authorization.