Director Food Civil Supplies And Consumer Protection Maharashtra MFP & Laptop Procurement Mumbai 2026 ISO 9001
Bid Publish Date
15-Oct-2026, 6:05 pm
Bid End Date
29-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • OEM/Imported products require a registered Indian office for after-sales service
- • ISO 9001 certification mandatory for bidder or OEM
- • Delivery quantity may fluctuate ±25% during contract and extended term
- • Turnover criteria based on last three years; audited Balance Sheets or CA/Cost Accountant certificates
- • S&I (Supply, Installation, Testing & Commissioning) included in bid price
- • Mumbai, Maharashtra location with specified delivery/installation requirements
- • No explicit EMD amount provided in the data; refer to official bid document
Tender Overview
The Maharashtra Directorate of Food Civil Supplies and Consumer Protection invites bids for the supply, installation, testing and commissioning of A4 and Legal Size Multifunction Printer (MFP), Scanner, Entry and Mid Level Laptop notebooks, and All-in-One PCs located in Mumbai, Maharashtra. The procurement scope covers hardware procurement with services, and quantities may vary ±25% at contract award or during the contract term. Bidders must ensure compliance with OEM requirements for imported products and post-sales support in India.
Technical Specifications & Requirements
- Product categories: A4 and Legal Size Multifunction Printer (MFP), Scanner (V3), Entry and Mid Level Laptop - Notebook, All-in-One PC (V2).
- OEM/Imported products: India-based after-sales service certificate required for OEM or Authorized Seller; evidence of registered Indian office to support service.
- Certifications: ISO 9001 certification for bidder or OEM; upload supporting documents.
- Delivery scope: Supply, Installation, Testing and Commissioning (S&I) included in bid price.
- Financials: Minimum average turnover criteria for bidder and OEM to be disclosed in bid document; audited financials or CA/Cost Accountant certificate required for turnover demonstration.
- Contract flex: Delivery period and quantities adjustable by up to 25%; extended delivery period calculated as (increased quantity/original quantity) × original delivery period, min 30 days.
- Location specifics: Mumbai, Maharashtra; delivery/installation at designated sites per purchase order.
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders must refer to bid document for exact amount.
- Turnover criteria: Last three years’ average turnover required for bidder and OEM; provide audited balance sheets or CA/Cost Accountant certificates.
- OEM/brand: Import scenarios allowed with Indian office for after-sales service; certificate required.
- Delivery terms: Option clause allows quantity variation; delivery period from last date of original DO; renewal timing guidance as described.
- Documentation: Mandatory certificates and documents must be uploaded; non-compliance risks rejection.
- Payment terms: Not specified here; refer to tender terms for schedule and milestones.
- Warranty/AMC: Not detailed in provided data; verify in actual bid documents.
- Other: Comply with all ATC, corrigendum, and bid document requirements; non-submission leads to rejection.
Key Specifications
-
A4 and Legal Size Multifunction Printer (MFP)
-
Scanner (V3)
-
Entry and Mid Level Laptop - Notebook
-
All-in-One PC (V2)
-
Supply, Installation, Testing and Commissioning included
-
Quantity variation up to 25%
-
ISO 9001 certified bidder or OEM
-
OEM/Authorized Seller with India-based after-sales service
-
Turnover demonstrated via audited statements or CA certificate
Terms & Conditions
-
Quantity may increase/decrease by up to 25% during contract
-
OEM/imported products must have India-based after-sales service
-
ISO 9001 certification required for bidder or OEM
-
Turnover evidence required for bidder and OEM
-
S&I included in bid price; delivery terms governed by original DO
-
Submission of mandatory documents as per bid terms
Important Clauses
Payment Terms
Not specified in provided data; refer to bid document for milestones and schedule
Delivery Schedule
Delivery period starts from the last date of the original delivery order; option clause allows extended time proportional to quantity variation with minimum 30 days
Penalties/Liquidated Damages
Not specified here; verify in detailed bid terms and conditions
Bidder Eligibility
-
bidder must have ISO 9001 certification (bidder or OEM)
-
bidder or OEM must demonstrate last 3 years turnover via audited statements or CA certificate
-
imported products require India-based registered office for after-sales service
Tender Data
Bid Details
Quantity
397
Category
Scanner (V3)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
245
OEM Avg. Turnover
1960
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , All in One PC (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Santosh Umeshrao Gaikwad | Annex, Madam Cama Road, Hutatma Rajguru Chowk, Mantralaya, Mumbai | Mumbai | - | - | 65 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-10042852.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
OEM authorization or Authorized Seller certificate (for imported products)
ISO 9001 certification (bidder or OEM)
Evidence of registered office in India for OEM/imported products
Technical bid documents and certificates as per ATC
Any additional certificates requested in the bid document
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for MFP and laptop tender in Mumbai 2026 Maharashtra?
Bidders must submit the standard bid documents, including GST, PAN, turnover certificates, ISO 9001 proof, OEM authorization for imported items, and the required technical bid; ensure compliance with the option clause allowing ±25% quantity changes and S&I scope.
What documents are required for the Maharashtra MFP procurement?
Required documents include GST registration, PAN card, audited financial statements or CA certificate showing last 3-year turnover, ISO 9001 certificate, OEM authorization or Indian office proof for imported items, and technical bid certificates per ATC/corrigendum.
What standards and certifications must the bidder meet for this tender?
Bidders must have ISO 9001 certification for either the bidder or the OEM; imported items require an Indian registered office for after-sales service; ensure documentation demonstrates compliance for all hardware categories.
When can quantities be adjusted under the option clause in this tender?
Quantity adjustments up to 25% of bid quantity are allowed at contract placement and during the contract term; extended delivery is calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days.
What is the scope of supply for this procurement in Mumbai?
Scope includes Supply, Installation, Testing and Commissioning of MFPs, scanners, laptops, and all-in-one PCs; delivery and installation must align with purchase orders and site requirements in Mumbai, Maharashtra.
What is required regarding OEM/Imported product support in this bid?
Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit the supporting certificate confirming Indian service capability.
What are the delivery terms and schedule for Mumbai procurement?
Delivery begins from the last date of the original delivery order; option-based extensions may apply; minimum extension baseline is 30 days; exact schedules depend on the purchase order and contract terms.
Where can I find the exact EMD amount and payment terms for this tender?
The EMD amount and detailed payment terms are not provided in the summary; bidders should consult the official bid document/ATC for exact EMD value, payment milestones, and schedule.