Damodar Valley Corporation Moisture Absorbent Pads Tender KODERMA Jharkhand 2025

Tender Overview

Damodar Valley Corporation invites bids for the supply of Moisture Absorbent Pads destined for HT/LT boards, Bus Ducts, and related electrical panels at Unit #1 & 2, DVC, Koderma, Jharkhand. The procurement covers supplies on a FOR-KTPS destination basis, with prices to be quoted in INR and inclusive of all taxes and duties. The bid uses a summery Wise L1 basis evaluation, and the purchaser reserves the right to increase or decrease quantity by up to 25% of the bid/contract quantity. Delivery timelines are linked to the original delivery order, with extended time calculated as a function of quantity. A unique ATC clause governs the option clause and delivery extension. Key differentiator is the strict adherence to 25% option-based quantity fluctuation at contracted rates.

Technical Specifications & Requirements

• Product: Moisture Absorbent Pads for electrical enclosures (HT/LT boards, Bus Ducts, and related panels) at DVC-KTPS in Unit 1 & 2.
• Pricing: Firm till contract execution; quoted rates to be in INR and FOR-KTPS, inclusive of all taxes/duties (GST, freight, packaging, etc.).
• Evaluation: L1 on summary basis; price disclosure of any component considered grounds for rejection.
• Compliance: Supplied goods must match drawings/samples approved by DVC; deviations to be borne by bidder.
• Delivery/Inspection: Goods subject to DVC inspection on arrival; proper packing required; any transit damage rejected.
• Transit insurance: DVC may arrange under Mega Risk Policy; bidder to coordinate as needed.
• Payment: 100% payment within 10 days of CRAC and online bill submission.
• Packing/Condition: Goods must be delivered in good condition with damage-free packing; replacements at vendor cost.
• ATC/Option: Clause to allow quantity variation during contract and extended delivery periods with minimum 30 days, based on formula.

Terms, Conditions & Eligibility

• Delivery terms: Final delivery period commences from the last date of the original delivery order; option-driven extensions apply with minimum 30 days.
• Price basis: Firm, INR, FOR-KTPS; all taxes and duties included; price exposure leads to rejection.
• Payment: 100% within 10 days post-CRAC issuance.
• Inspection: On arrival at destination, strict inspection by DVC.
• Insurance: DVC to arrange transit coverage; coordination with underwriters as required.
• Packaging: Adequate packing to prevent transit damage; replacements for damaged items at bidder’s cost.
• Quantity variation: Up to 25% increase/decrease permitted; extended time proportional to quantity; minimum 30 days.
• Compliance: Supplies must conform to drawings/samples approved by DVC; non-conformance to be addressed by bidder.
• Documents: Submissions will include mandatory bid documents per terms; OEM authorizations may be required.