Indian Army Department of Military Affairs Climate Controlled System Tender 2026: ISO 9001, 5-Year Warranty, Service Centers India
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a Climate Controlled System, Laser Printer, Audio Jack assemblies and OFC Sleeves with an estimated value of ₹150,000. The procurement may include additional quantities up to 25%, at contracted rates, with delivery timelines anchored to the original delivery order while permitting extensions. Bidders must provide a dedicated service helpline and establish service centres in the consignee state within 30 days of award. The contract demands ISO 9001 certification and a 5-year warranty from final acceptance, with OEM warranty documentation required at delivery. This tender emphasizes post-sale support and quality verification via Material Test Certificates. Unique terms ensure continued supply consistency and aftersales capability across India.
Technical Specifications & Requirements
- Product categories include: climate controlled system components, laser printers, audio jacks, OFC sleeves.
- Quality assurance: ISO 9001 certification required; material test certificate to be supplied with delivery; buyer’s lab results will determine acceptability.
- Warranty: 5 years from final acceptance; OEM warranty certificates to be submitted at delivery; aftersales service obligation with installation, commissioning, training, and maintenance teams in INDIA.
- Service network: dedicated toll-free support; functional service centre in each consignee’s state; establishment within 30 days if not existing.
- Miscellaneous: quantity variation clause up to 25%; delivery period aligned to last order date; extended time rules with minimum 30 days; option to extend within contracted rates.
Terms, Conditions & Eligibility
- EMD: Not specified in data; ensure compliance with standard govt practice if applicable.
- Documentation: GST, PAN, experience certificates, financial statements, technical bid, OEM authorizations; material test certificates with bid.
- Certification: ISO 9001 required; service centers operational details and evidence required.
- Warranty & Support: 5-year warranty; installation, commissioning and training included; service centers in-state with evidence.
- Payment terms: standard govt payment upon acceptance; details not specified here; bidder must ensure timely service and spare parts availability.
Key Specifications
-
Product/service names: climate controlled system components, laser printers, audio jacks, OFC sleeves
-
Quantities: up to 25% quantity increase at contract rates
-
Estimated value: ₹150,000
-
Experience: prior supply of similar equipment; not explicitly quantified here
-
Quality/standards: ISO 9001 certification required; Material Test Certificate with supply
-
Delivery: aligned to last date of original order; extended time rules described
-
Warranty: 5-year warranty from final acceptance; OEM warranty certificates required
Terms & Conditions
-
Option clause allows 25% quantity variation during contract
-
ISO 9001 certification mandatory for bidder or OEM
-
Material Test Certificate required with delivery and buyer lab acceptance
-
5-year warranty from final acceptance; OEM warranty documents required
-
Functional Service Centre in each consignee state or establishment within 30 days
Important Clauses
Payment Terms
Payment terms align with standard government practice; no explicit percentages or milestones provided in data
Delivery Schedule
Delivery is linked to the last date of original delivery order; extended delivery time computed as (increased quantity / original quantity) × period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard LD clauses apply per organization policy
Bidder Eligibility
-
Applicant must hold ISO 9001 certification (or OEM must hold it for offered products)
-
Evidence of a functional service centre in the state of consignee or plan to establish within 30 days
-
Ability to provide Material Test Certificates with delivery and post-sales support across INDIA
Tender Data
Bid Details
Quantity
273
Category
Climate controlled system
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
30 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Climate controlled system , Laser Printer , Audio Jack , OFC SLEEVES , Gitty Samll , Gitty Medium
Pre-Bid & Qualification
Pre-Bid Date
15-10-2026 13:00:00
Pre-Bid Venue
11 RSR, C/O 56 APO
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
AHMEDABAD CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AHMEDABAD CITY | AHMEDABAD CITY | - | - | 4 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10015535.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates demonstrating prior similar supply
Financial statements (last 1-3 years)
EMD/Security deposit documentation (if applicable)
Technical bid submission documenting ISO 9001 status
OEM authorizations or dealership certificates
Material Test Certificate to accompany supply
Evidence of Functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for climate controlled system tender in Indian Army 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations, along with Material Test Certificate. ISO 9001 status is required, and a dedicated service centre plan must be shown. The bid should cover installation, commissioning, and a 5-year warranty period.
What documents are required for Indian Army laser printer bid 2026?
Required documents include GST certificate, PAN, experience certificates for similar supply, financials, EMD documentation if applicable, technical bid asserting ISO 9001, OEM authorizations, and Material Test Certificate with supply.
What are the delivery terms for the 2026 Army tender?
Delivery aligns to the last date of the original delivery order; if quantity increases by up to 25%, extended delivery time is (increased quantity/original) × original period with a minimum of 30 days; extensions allowed within contracted rates.
What warranty is required for Indian Army equipment tender?
A 5-year warranty from final acceptance is required; OEM warranty certificates must be submitted at delivery; aftersales service including installation, commissioning, training, and maintenance must be established in India.
Which standards must bidders meet for this Army procurement?
Bidders must hold ISO 9001 certification; material test certificates will be validated by the buyer’s lab; compliance with IS/industry standards for supplied components is expected where applicable.
How will service centers be evaluated for this tender in India?
Bidder must have a functional service centre in the state of each consignee or establish one within 30 days of award; payment is released after documentary evidence of the service centre is submitted.
What is the estimated value and item scope for this tender?
Estimated value is ₹150,000; items include climate controlled system components, laser printers, audio jacks, and OFC sleeves; quantity can increase by up to 25%; delivery terms and warranty are clearly defined in terms.
What is the quantity variation policy in this Army bid?
The purchaser may increase or decrease the quantity up to 25% at contract award and during the currency at contracted rates; additional time calculation applies with a minimum of 30 days.