GEM

Eastern Railway Distribution Transformer Tender 3 Phase Up to 200 KVA Malda West Bengal 2025

Bid Publish Date

27-Nov-2025, 7:31 pm

Bid End Date

08-Dec-2025, 8:00 pm

Location

MALDA , WEST BENGAL

Progress

Issue27-Nov-2025, 7:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Single Packet Bid

Categories 8

HIGH VOLTAGE DISTRIBUTION SYSTEM DIRECT TRANSFORMER DISTRIBUTION TRANSFORMER ELECTRICAL SUBSTATION STATIC CONVERTERS TRANSFORMER SUPPLY ELECTRICAL DISTRIBUTION SYSTEM SUB STATION

Tender Overview

Organization: Eastern Railway (Indian Railways) in Malda, West Bengal 732101. Product: Distribution Transformer, 3 Phase, up to and including 200 KVA (Q3). Scope: Supply of Goods only; no BOQ items listed. Delivery address: SSE G SBG, Sahibganj, Jharkhand 816109. ATC requires stainless steel construction as specified; delivery terms include 25% quantity variation tolerance and contract extension rules. ATC documents mandate GST-compliant tax invoice, GeM invoice, delivery challan, warranty certificate, inspection/test certificates, MA for DP extensions, bank mandate, and turnover details for invoicing. This tender emphasizes material integrity (stainless steel body) and precise billing documentation for consignees across Jharkhand, Bihar, and West Bengal jurisdictions.

Technical Specifications & Requirements

  • Product category: 3-Phase distribution transformer, up to 200 KVA.
  • Material requirement: Transformer body must be stainless steel instead of mild steel.
  • Delivery scope: Purely supply of goods; installation/commissioning, if any, to be as per terms.
  • Documentation required at bill claim: Tax invoice with GSTIN aligned to supply state, GeM invoice, delivery challan, warranty, inspection/test certificates, E-Way bill, MA copy for DP extension, bank mandate, cancelled cheque, and turnover proof per invoicing threshold.
  • Delivery location: Final delivery to SSE G SBG, Sahibganj, Jharkhand.
  • Commercial terms: Generic option clause allows ±25% quantity change; delivery period mechanics depend on original/extended orders.

Terms & Eligibility

  • Scope: Supply of Goods only; no installation assumed unless stated.
  • Delivery timing rules: Delivery period commences from the last date of the original delivery order; adjustments follow a defined formula with a minimum of 30 days.
  • Invoice compliance: GSTIN and GeM invoice alignment to the supply state (Jharkhand/Bihar/West Bengal) is mandatory.
  • Bid obligations: Bidder must comply with option clause for quantity variation and adhere to atc documents for bill claim and testing.

Key Specifications

  • Product: 3-Phase distribution transformer

  • Rating: Up to 200 KVA

  • Material: Stainless steel body (not mild steel)

  • Delivery: Supply only; installation/commissioning as per contract if included

  • Documentation: GST-compliant tax invoice, GeM invoice, Delivery Challan

  • Quality/inspection: Inspection certificate if required (RITES)

  • Warranty/Testing: Warranty certificate as per GeM contract

Terms & Conditions

  • EMD: Not specified in tender data; confirm amount and submission method

  • Delivery window: Based on original delivery order with 30-day minimum extension rule

  • Documentation: State-specific GST alignment and GeM invoicing required at bill claim

Important Clauses

Payment Terms

Payments hinge on submission of GST-aligned tax invoice, GeM invoice, delivery challan, warranty, and test certificates; DP extension MA may be required for late supply

Delivery Schedule

Delivery period starts from last date of original order; option to increase quantity by up to 25% during contract with proportional time extension

Penalties/Liquidated Damages

Not explicitly stated; subject to contract terms and late-delivery clauses

Bidder Eligibility

  • Experience in supplying distribution transformers (preferred)

  • GST registration and valid financial statements

  • Capability to provide stainless steel-bodied transformers as required

Past Similar Tenders (Historical Results)

5 found

Distribution Transformer, 3 Phase, Up to and including 200 KVA

Hindustan Petroleum Corporation Ltd

Posted: 14 October 2024
Closed: 16 December 2024
GEM

Distribution Transformer, 3 Phase, Up to and including 200 KVA

East Central Railway

DARBHANGA, BIHAR

Posted: 13 February 2025
Closed: 24 February 2025
GEM

Distribution Transformer, 3 Phase, Up to and including 200 KVA

Tripura State Electricity Corporation Limited

WEST TRIPURA, TRIPURA

Posted: 15 February 2025
Closed: 10 March 2025
GEM

Distribution Transformer, 3 Phase, Up to and including 200 KVA

E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh

KUSHINAGAR, UTTAR PRADESH

Posted: 19 January 2025
Closed: 29 January 2025
GEM

Distribution Transformer, 3 Phase, Up to and including 200 KVA

Nagar Panchayat Kemri Rampur Up

Posted: 19 December 2024
Closed: 30 December 2024
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (if any) related to distribution transformers

4

Financial statements or turnover details

5

EMD/Security deposit documentation (if applicable)

6

Technical compliance certificates (if any)

7

OEM authorization (if bidding as an authorized reseller)

8

Tax invoice samples and sample GeM invoice templates

9

Warranty certificate aligned to GeM contract

10

Inspection/test certificates (if required by RITES or buyer)

11

MA copy of DP extension (for late supply)

12

Bank mandate form and cancelled cheque

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for distribution transformer tender in Malda West Bengal 2025

Bid instructions require bidders to submit GST-compliant tax invoices, GeM invoices, delivery challans, warranty certificates, inspection/test certificates, MA copies for DP extensions, and bank mandate forms. Ensure stainless steel body per ATC and confirm delivery to Sahibganj, Jharkhand. Adhere to option clause for quantity variation up to 25%.

What documents are required for transformer procurement in this tender

Required documents include GST registration, PAN, turnover proof, experience certificates, OEM authorizations if applicable, GeM invoice sample, tax invoice aligned to supply state, delivery challan, warranty certificate, inspection certificates, and MA for late DP extensions.

What are the technical specifications for the 200 KVA transformer in this tender

The tender specifies a 3-phase distribution transformer rated up to 200 KVA with a stainless steel body. Detailed electrical parameters are not provided, so bidders must confirm compatibility with site voltage, cooling class, insulation, and mounting type during bid submission.

What is the delivery location for the transformer supply

Delivery must be made to SSE G SBG, Sahibganj, Jharkhand 816109. The ATC requires timely delivery with documents including MA copies for DP extension, and warranty/test certificates to accompany the bill claim.

What is the delivery extension rule for quantity increases

The purchaser may increase quantity up to 25% of contracted quantity during contract at the same rates. Delivery period will adjust using the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What payment documentation is required for this transformer tender

Payment requires GST-compliant tax invoices and GeM invoices aligned to the supply state, along with delivery challan, warranty certificate, inspection/test certificates, and bank mandate documents to enable seamless payment processing.

Are there any specific warranty or inspection requirements for bidders

Warranties must align with GeM contract; inspection certificates may be required if RITES inspection is invoked. Ensure warranty details are included in the bid and accompany the bill claim with the relevant certificates.

What is the scope of supply for this transformer tender

Scope is limited to the supply of goods only; installation and commissioning, if covered, will be specified in the contract. Bidders should confirm any installation requirements during bid submission.

Similar Tenders

4 found

Distribution Transformer, 3 Phase, 11 kV > 200 KVA up to and Including 2500 KVA

Bhakra Beas Management Board

EMD: ₹1.3 L
⏰ Deadline: 3 weeks left
🛒 Type: Goods
View GEM

Indian Council Of Agricultural Research transformer procurement 3-Phase 11 kV 200-2500 kVA Dare Rajasthan 2025

Indian Council Of Agricultural Research (icar)

📍 TONK, RAJASTHAN

EMD: ₹50,000
⏰ Deadline: 3 weeks left
🛒 Type: Goods
View GEM
Urgent

Distribution Transformer, 3 Phase, 11 kV > 200 KVA up to and Including 2500 KVA

East Coast Railway

📍 VISAKHAPATNAM, ANDHRA PRADESH

⏰ Deadline: 1 day left
🛒 Type: Goods
View GEM
Urgent

Distribution Transformer, 3 Phase, 11 kV > 200 KVA up to and Including 2500 KVA

N/a

📍 KARGIL, JAMMU & KASHMIR

EMD: ₹76,000
Est: ₹38.0 L
⏰ Deadline: 6 days left
🛒 Type: Goods
View GEM