Eastern Coalfields Limited AMC/CMC for Pre-owned Products Tender 2026 - CMC Monthly Maintenance ISI Standards Notified
Bid Publish Date
18-Jul-2026, 11:28 am
Bid End Date
01-Aug-2026, 12:00 pm
Value
₹1,77,000
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Scope variation clause enabling ±25% change in contract quantity or duration
- • Service contract type: Monthly Comprehensive Maintenance Contract (CMC) for pre-owned products
- • Attachments to consult: ATC document and SOW file for compliance and scope details
- • Estimated contract value explicitly stated as ₹177,000
- • BOQ contains zero items, indicating non-procurement maintenance work rather than asset supply
- • Organization: Eastern Coalfields Limited under Coal India Limited
Categories
2
Tender Overview
Eastern Coalfields Limited, under Coal India Limited, invites bids for a Customized AMC/CMC for pre-owned products with a estimated value of ₹177,000. The procurement references a monthly Comprehensive Maintenance Contract (CMC) for pre-owned items and includes attached ATC and SOW documents. The BOQ shows 0 items, indicating a service-oriented maintenance engagement rather than equipment supply. A notable Buyer Clause allows a 25% increase/decrease in contract quantity or duration at contract issuance or during execution, with scope expansion permissible on lump-sum contracts up to 25% with seller consent. This tender emphasizes maintenance service delivery, post-warranty support, and potential scope adjustments rather than new asset procurement.
Technical Specifications & Requirements
- Organization: Eastern Coalfields Limited (Coal India Limited)
- Product/Service: Customized AMC/CMC for pre-owned products; monthly maintenance scope
- Estimated value: ₹177,000
- BOQ items: 0 items; no BOM to procure
- Attachments: ATC document and SOW file (attachments referenced in tender)
- Scope variation: up to 25% increase/decrease in quantity or duration; lump-sum scope may also be enhanced by up to 25% with contractor consent
- Delivery/Performance context: maintenance and service continuity rather than new supply; no explicit technical specs in the data available
- Standards/Compliance: not specified within the accessible data; attachments may contain IS/CMC standards
- Key differentiator: presence of ATC/SOW attachments guiding scope and post-award modifications
Terms, Conditions & Eligibility
- EMD: not specified in the accessible data
- Scope variation: allowed up to 25% for quantity or duration (before or after contract issuance)
- Delivery terms: maintenance cadence implied (monthly CMC) but exact milestones not provided
- Payment terms: not disclosed in the available data
- Documents: ATC document and SOW attachment referenced; bidders should review these attachments
- Tender nature: service-oriented maintenance for pre-owned products; no BOQ-based procurement
- Additional terms: bidders must align with the buyer’s ATC/SOW conditions and consent for scope expansion when applicable
Key Specifications
-
Service category: Customized AMC/CMC for pre-owned products
-
Estimated value: ₹177,000
-
BOQ items: 0 (no procurement items)
-
Attachments: ATC document, SOW file
-
Variation clause: ±25% scope/duration adjustment
-
Delivery context: monthly maintenance service
Terms & Conditions
-
25% variation in contract quantity or duration allowed by the buyer
-
Monthly Comprehensive Maintenance Contract for pre-owned products
-
Review ATC and SOW attachments for exact scope and compliance
Important Clauses
Payment Terms
Not specified in the available data; bidders should consult the ATC/SOW attachments for payment timelines and milestones
Delivery Schedule
Monthly maintenance cadence implied; exact milestones to be defined in SOW/ATC attachments
Penalties/Liquidated Damages
Not detailed in available data; refer to ATC/SOW for any performance penalties or SLA clauses
Bidder Eligibility
-
Experience in providing AMC/CMC for pre-owned or refurbished products
-
Financial stability evidenced by financial statements
-
Compliance with statutory registrations (GST, PAN) and required certifications
-
Willingness to review and accept ATC/SOW attachment terms
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Customized AMC/CMC for Pre-owned Products - --; --; Comprehensive Maintenance Contract (CMC); monthly; No
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713362
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Hiteshkumar Amratlal | 713362,Office of GM, Kunustoria Area Topsi Puschim Bardhaman | Paschim Bardhaman | West Bengal | 713362 | 1 | - | Number of months within the contract period for which service is required : 12 |
Authority Records
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Documents 9
GeM-Bidding-9626205.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to AMC/CMC for similar pre-owned products
Financial statements or solvency documents
EMD/Security deposit documentation (if required per ATC)
Technical bid documents and any OEM authorizations (if applicable after ATC/SOW review)
Corrigendum Updates
1 Update Update
Extended Deadline
01-Aug-2026, 12:00 pm
Opening Date
01-Aug-2026, 12:30 pm
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for AMC/CMC maintenance tender in Eastern Coalfields Limited?
Bidders should review the ATC and SOW attachments for scope, ensure GST and PAN are valid, provide AMC experience certificates, and submit any required EMD documents. The tender allows a ±25% variation in scope, so prepare a flexible pricing and delivery plan. Ensure compliance with monthly maintenance requirements.
What documents are required to participate in this maintenance tender?
Submit GST registration, PAN card, relevant AMC/CMC experience certificates, financial statements, and any EMD/security deposit documentation as per ATC. Include technical bid materials and OEM authorizations if called for in the SOW. Review the ATC/SOW for specific annexures and formats.
What are the key terms for scope variation in this tender?
The buyer can adjust contract quantity or duration by up to 25% at contract issuance and during execution. For lumpsum-based services, the scope may be increased up to 25% with the provider’s consent, enabling responsive adjustment to maintenance requirements.
What is the estimated contract value and its impact on bidding strategy?
Estimated value is ₹177,000. Align pricing to accommodate a 25% variation in scope, plan for monthly CMC deliverables, and prepare for potential changes in maintenance workload as per the SOW/ATC to avoid price renegotiation post-award.
Where can bidders find the ATC and SOW documents for this tender?
ATC and SOW attachments are provided as separate files in the tender portal. Bidders must download and incorporate these terms into their technical and financial bids, ensuring compliance with all defined deliverables and scope modifications.
What standards or certifications are required for AMC services?
Specific standards are not listed in the accessible data; refer to the ATC/SOW attachments for any ISO/CMC, IS-related, or OEM-specific compliance requirements that govern post-sales service and maintenance for pre-owned products.
What are the delivery expectations for monthly maintenance in this tender?
The tender specifies a monthly CMC delivery cadence; exact service level targets and response times are defined in the SOW. Ensure monthly maintenance visits and timely issue resolution to meet SLA expectations described in the attachments.
What is the emphasis of this tender for bidders with pre-owned product maintenance?
The emphasis is on ongoing maintenance and service continuity for pre-owned items, not new asset procurement. Emphasize proven AMC capabilities, spare parts availability, and ability to integrate with existing equipment under the CMC framework described in ATC/SOW.
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Documents 9
GeM-Bidding-9626205.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS