Madhya Pradesh Science & Technology Department Video Conferencing End Point Tender 2026 with BIS/UL CE, AES Encryption

Tender Overview

The opportunity is a video conferencing end point procurement by the Madhya Pradesh Department of Science and Technology (Information Technology) for a VC Studio installation in Rewa. The bid requests an end-to-end video conferencing system with AES encryption, on-site OEM warranty, IPv6 readiness, and BIS & UL/CE certifications. Bidder must ensure data sheet alignment, 3+ years of government supply experience, and non-obsolescence for at least 5 years. The contract contemplates flexible quantity adjustments up to 25% with staged delivery and installation at the specified VC Studio address, under an OEM or OEM-certified reseller arrangement. Estimated contract value is not disclosed, but the EMD is ₹32,500. Unique requirements include hands-on installation, content sharing during calls, and remote control integration.

Technical Specifications & Requirements

• Type of End Point: Video conferencing system with integrated camera and microphone array
• Video Resolution & Recording: 1080p recording on the endpoint
• Camera & Optics: Optical zoom; Type of Camera and Camera Positioning System; Focusing/Brightness/White Balance controls
• Connectivity: WiFi connectivity with defined type; multiple HDMI/USB ports; on-board encryption switch (AES) with On/Off
• Audio: Number of microphones supported and supplied; microphone type specified; compatibility with end-to-end calls
• Security & Compliance: BIS Registration under CRS of Meity; UL/CE certification; IPv6 readiness; secure data path during video calls
• Control & Interfaces: Infra-red remote or touch panel with defined operating distance; at least one HDMI-style input and USB output ports
• OEM & Warranty: On-site OEM warranty for a defined period; installation/commissioning by OEM or OEM-certified resource
• Other: Provision to share video and graphics; device durability and market-life requirements; remote management considerations

Terms, Conditions & Eligibility

• EMD: ₹32,500 provided as specified in tender terms
• Experience: OEM or authorized reseller must have 3+ years of supplier experience to government bodies with similar products
• Delivery: Quantities may vary up to 25%; delivery timelines commence from the last date of the original order
• Installation: On-site installation and commissioning by OEM-certified personnel at VC Studio, NIC, Rewa
• Documentation: Upload data sheets and ensure product parameters match bid
• Payment & Standards: IPv6 readiness; encryption settings; mandatory BIS and UL/CE compliance; 5-year residual market life requirement
• Penalties: Standard LD provisions for delays; warranty conditions with service obligations