Indian Air Force Vehicle Hiring Tender Guntur Andhra Pradesh Sedan Per Vehicle-Day 2021-2026 120Kms 12Hrs 35000 2026
Bid Publish Date
01-Oct-2026, 10:16 am
Bid End Date
06-Oct-2026, 9:00 am
Value
₹35,000
Location
Progress
Key Highlights
- • Organization: Indian Air Force
- • Location: Guntur, Andhra Pradesh
- • Service: Vehicle Hiring for Sedan, per vehicle-day basis
- • Scope: 120 Kms x 12 Hrs, Round Trip
- • Estimated value: ₹35,000
- • ATC: 25% quantity/duration adjustment
- • Delivery area: Vijayawada area; info 12 hours prior
Tender Overview
Organization: Indian Air Force (Department Of Military Affairs). Procurement: Vehicle Hiring Service on a per vehicle-day basis for Sedan across multiple years (2021–2026). Location: Guntur, Andhra Pradesh with deployment to the Vijayawada area. Quantity: 01 sedan required for 07 days; initial info will be provided within 12 hours of request. Estimated value: ₹35,000. Unique note: Buyer reserves 25% quantity/duration adjustment; Lumpsum scope may adjust by up to 25% with consent. This is a government mobility contract emphasizing local and outstation travel with fixed daily kilometers (120 kms) and time (12 hours) per day.
Technical Specifications & Requirements
- Vehicle category: Sedan; per vehicle-day basis; Round trip travel; 120 Kms x 12 Hrs per day workload.
- Timeline: Access to information on vehicle allotment will be provided within 12 hours prior to requirement; assignment in Vijayawada area.
- Experience/Compliance: No explicit on-tender specs; bidders should be prepared to furnish standard government bid documents (GST, PAN, etc.) and demonstrate capability for short-notice vehicle deployment within a restricted service window.
- Pricing/Valuation: Estimated value ₹35,000; potential 25% scope adjustment as per ATC.
- Delivery/Service Scope: On-demand sedan hire for travel within specified interstate routing and local area coverage under IAF terms; adherence to time/distance limits per day is implicit.
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should verify and prepare as per T&Cs for IAF procurements.
- Delivery window: 07 days hire for Vijayawada area per ATC; exact dates to be advised within short-notice window (12 hours before requirement).
- Quantity flexibility: Buyer may increase/decrease up to 25% of contract quantity/duration.
- Documentation: Standard government bid pack including GST, PAN, vehicle registration, insurance, and experience certificates; OEM authorization may be required for specific sedans.
- Payment terms and penalties: Not detailed; bidders should confirm with issuing authority and align with standard IAF payment cycles and LD terms if applicable.
Key Specifications
-
Vehicle: Sedan
-
Contract type: Per vehicle-day basis
-
Workload: 120 Kms x 12 Hrs per day
-
Duration: 07 days per allocation
-
Delivery area: Vijayawada region
-
Quantity: 01 sedan
Terms & Conditions
-
25% upward/downward contract quantity or duration adjustment allowed
-
07-day sedan hire in Vijayawada area with 12-hour notification
-
Estimated value ₹35,000; ensure compliant documentation
Important Clauses
Payment Terms
Payment terms to be specified by issuing authority; verify if advance or milestone payments apply and applicable penalties.
Delivery Schedule
07 days hire window per requirement; information release within 12 hours prior to deployment.
Penalties/Liquidated Damages
Not detailed; bidders should confirm LD provisions and performance bonds with IAF.
Bidder Eligibility
-
Demonstrated capability to supply sedan hire on short-notice for government deployments
-
Valid GST registration and PAN
-
Experience certificates for similar vehicle rental contracts
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AYVENA ENTERPRISES( MSE Social Category:ST ) Under PMA | Item Categories : Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2021, 2022, 2023, 2024, 2025, 2026; Local + | |
| L2 | M/s NANI CAR TRAVELS( MSE Social Category:General ) Under PMA | Item Categories : Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2021, 2022, 2023, 2024, 2025, 2026; Local + | |
| L3 | VIJAY TRAVELS( MSE Social Category:SC ) Under PMA | Item Categories : Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2021, 2022, 2023, 2024, 2025, 2026; Local + |
Tender Data
Bid Details
Quantity
7
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2021, 2022, 2023, 2024, 2025, 2026; Local + Outstation; Plain; 120Kms x 12Hrs; Round Trip
Delivery Details
Delivery Locations
1
Delivery Cities
Guntur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Guntur | Guntur | - | - | 7 | - | Maximum No. of Vehicles required in a Day/Event : 1 |
Authority Records
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Documents 3
GeM-Bidding-9971806.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
PAN card
Experience certificates for similar vehicle hiring
Financial statements (as required by tender terms)
Emd/Security deposit documentation (if required by IAF terms)
Technical bid documents and vehicle specifications
OEM authorizations (if applicable to sedan model)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the IAF sedan hire tender in Guntur?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD (if required), and technical bid documents. Confirm short-notice deployment for Vijayawada area and provide sedan specifications meeting government standards. Ensure compliance with the 25% contract quantity/duration adjustment clause.
What documents are required for vehicle hiring bids in Andhra Pradesh?
Applicants should provide GST certificate, PAN, vehicle registration and insurance, experience certificates for similar rentals, financial statements, OEM authorizations if applicable, and the technical bid with vehicle details and compliance with tender terms.
What standards or certifications apply to IAF vehicle rental bids?
No explicit ISI/ISO standards cited; bidders should align with standard government procurement docs, confirm any OEM-specific authorizations and ensure vehicle insurance and registration meet regulatory requirements for government transport.
When is the 07-day sedan hire window for Vijayawada area expected?
The requirement will be informed within 12 hours of deployment; the 07-day hire pertains to a single allocation in the Vijayawada region, with the 120 kms x 12 hours daily workload.
What is the estimated value and potential scope adjustments for this tender?
Estimated value is ₹35,000; the contract scope may be increased/decreased by up to 25% per ATC and contract amendment, requiring buyer consent for any expansion.
What are the delivery and payment expectations for IAF vehicle contracts?
Delivery is per short-notice sedan deployment with governed travel metrics; payment terms will be clarified by IAF during contract finalization; bidders should prepare comprehensive invoices aligned to delivery milestones.
How should bidders handle the 25% quantity/duration variation clause?
Bidders must accept potential changes up to 25% at issuance and/or during contract execution; ensure pricing accommodates modest scope changes and confirm capability to scale vehicle deployment accordingly.